Use of County’s Email and Facsimile System. The Union may distribute information to individuals, department-wide, or Countywide through the County’s email/facsimile system. If available, the Union will be provided a roster of email addresses for bargaining unit members. Nurses may contact CNA and request to be deleted from any CNA email/facsimile list. The Union will provide to the County a copy of all meeting announcements and continuing education programs, being distributed through the email/facsimile system, at the same time the announcement is provided to the bargaining unit. Copies will be provided to the Senior Management Consultant in the County’s Chief Executive Office. Other types of information will be presented in advance to the Senior Management Consultant in the County’s Chief Executive Office. This information must be informational in nature. Should the Union decide to establish a “CNA Mailbox,” the Union will pay setup/installation costs associated with the use of the County’s email system. Such costs shall be calculated as if the Union was a County-user department. When feasible and where electronic equipment is available, Nurses, Union staff, Nurse Representatives, and/or Union officers may utilize electronic mail and/or facsimile equipment for contract enforcement, interpretation, and grievance processing matters. Transmissions will be primarily to expedite communication regarding such matters. Long distance charges that may be incurred must be approved by the manager or designee prior to transmission. Such use shall be reasonable and shall not interfere with the Nurse’s duties or otherwise negatively impact County operations. While recognizing the provisions of the Memorandum of Understanding, Section 6, CNA RIGHTS, Nurses utilizing email/facsimile for these purposes are encouraged to do so during rest and lunch breaks. The parties acknowledge that email/facsimile correspondence is not privileged or confidential and may be subject to review by management. Nothing in this policy is intended to replace, supersede or contradict existing County policy. The limited use of electronic equipment as defined herein is deemed to facilitate County business through enhanced communication. Violations of this provision may result in the elimination of email/facsimile privileges for specific employees and/or the Union.
