Bases of financial follow-up Sample Clauses

Bases of financial follow-up. All financial statement forms and documents shall respect the guidelines provided by the EC. The EC FP7 Guide to Financial Issues is available on the following address:  xxxx://xxxxxx.xxxxxx.xx/fp7/find-doc_en.html  or on the management website, category Project management/Official documents Each beneficiary remains responsible to the EC for its costs claimed even after payment by the EC and even after submission of a Certificate of Financial Statements (CFS). Original support documents must be kept for 5 years after the end of the Project (GrA art II.22.3). Beneficiaries must keep all :  Invoices (hotel, restaurant, purchases, etc.),  Tickets (train, flight, metro, bus, etc.),  List of presence signed by the participants to a meeting + programme,  Other costs justifications. Good practice Keep your justificative documents per cost category and per period Audits: justifications for personnel. Time-sheets must be kept for 5 years from the end of the Project  Productive hours must be calculated according to the beneficiary’s normal practices,  Time-sheet and pay slips for each person involved in the Project are the justifications for personnel costs. Excel sheets are created to follow up the costs and hours spent i.e. exact personnel costs for the Project. As presented in 5.2.3, the sheets are to be filled in by each beneficiary and submitted to the PMT at the end of each reporting period (i.e. M9 and M24 for interim report, and M18, M36 and M48 for periodic reports). The templates are provided in Annex VII, and include the following details for each beneficiary:  Cost per WP,  Use of resources,  Person-months (PM) per Deliverable and per WP. This will allow better cost follow-up to avoid any major deviation from the GrA and avoid any eventual risk. To that end, the PMT will send the beneficiary every 9 months a financial follow-up detailing :  Consolidated costs table: built-up by the PMT from the Cost per WP of each beneficiary ,  Consolidated person-months: built-up by the PMT from templates of each beneficiary . The financial follow-up will be available on the management website
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