Common use of CalJOBS Clause in Contracts

CalJOBS. The Subrecipient shall utilize the EDD’s CalJOBS data management system. CalJOBS is a web-based fully integrated system that supports the administration of the WIOA programs. CalJOBS is a statewide case management and reporting system that assists the public workforce development contributions of stakeholders and partners. The system aids the administration of WIOA programs to improve the quality of service delivery for job seekers and employers. Optimum use of this state data management and reporting system will be the Subrecipients responsibility, ensuring that all registered WIOA customers are tracked and reported. This includes the entry of individual participant data such as eligibility determination, demographics, activities, case notes, outcomes, and follow-up data. Timely data entry is required and must be entered within five (5) business days after the date of any individual activity. The Subrecipient will be responsible for identifying the strengths and weaknesses of processes used to collect and analyze quantitative and qualitative data regarding EDD’s CalJOBS System. The County will conduct ongoing monitoring to evaluate the Subrecipients use of CalJOBS. Failure to comply with the required use will result in corrective action and may result in revocation of CalJOBS access and contract termination. Subrecipient shall be responsible for the following hardware and software specifications for client and staff computer workstations utilizing CalJOBS: Client Workstation Processor: PIII or higher Memory: 2 GB of RAM or higher Display: Super VGA (800 X 600) or higher- resolution video adapter and monitor Operating System: Microsoft Windows 10 or higher Macintosh OS X v10. 4.8 (Panther) or higher 3rd-Party Software (described after table): Minimum: Dedicated broadband or high-speed access, 380k or higher Meadco ScriptX ActiveX 7.4/ Object¹/ Microsoft Silverlight 3² DynamSoft HTML5 Document Scanning Staff/ Administrator Workstation Processor: PIII or higher Memory: 2GB of RAM or higher Display: Super VGA (800 X 600) or higher- resolution video adapter and monitor Operating System: Microsoft Windows 10 or higher Macintosh OS X v10. 4.8 (Panther) or higher. JAWS for Windows software for visually impaired access (optional) Minimum: Dedicated broadband or high-speed access, 380Kbps or higher 3rd-Party Software (described after table): Meadco ScriptX ActiveX 7.4/ Object Microsoft Silverlight 3 DynamSoft HTML5 Document Scanning Subrecipient shall: a. Ensure strict adherence to all federal, state and local requirements related to CalJOBS; b. Must input all participant data in to the CalJOBS system within 5-business days of service delivery, reported client update or program changes; c. Establish quality control procedures to protect the integrity of data pertaining to participants, services and outcomes; d. Ensure that all staff designated to handle data entry and data management receive training on CalJOBS functionalities and limitations; e. Install a system to establish staff accountability for data entered; f. Establish a review process for CalJOBS reports that include participant rosters and other reports provided by the County of Orange; g. Ensure strict adherence to proper handling of personally identifiable information (PII) and confidential participant information; and h. Ensure access to CalJOBS is limited to only active staff members. Subrecipient shall ensure immediate implementation of any future changes in data collection and reporting per direction from County of Orange.

CalJOBS. The Subrecipient shall utilize the EDD’s CalJOBS data management system. CalJOBS is a web-based fully integrated system that supports the administration of the WIOA programs. CalJOBS is a statewide case management and reporting system that assists the public workforce development contributions of stakeholders and partners. The system aids the administration of WIOA programs to improve the quality of service delivery for job seekers and employers. Optimum use of this state data management and reporting system will be the Subrecipients responsibility, ensuring that all registered WIOA customers are tracked and reported. This includes the entry of individual participant data such as eligibility determination, demographics, activities, case notes, outcomes, and follow-up data. Timely data entry is required and must be entered within five (5) business days after the date of any individual activity. The Subrecipient will be responsible for identifying the strengths and weaknesses of processes used to collect and analyze quantitative and qualitative data regarding EDD’s CalJOBS System. The County will conduct ongoing monitoring to evaluate the Subrecipients use of CalJOBS. Failure to comply with the required use will result in corrective action and may result in revocation of CalJOBS access and contract termination. Subrecipient shall be responsible for the following hardware and software specifications for client and staff computer workstations utilizing CalJOBS: Client Workstation Processor: PIII or higher Memory: 2 GB of RAM or higher Display: Super VGA (800 X 600) or higher- resolution video adapter and monitor Operating System: Microsoft Windows 10 or higher Macintosh OS X v10. 4.8 (Panther) or higher 3rd-Party Software (described after table): Minimum: Dedicated broadband or high-speed access, 380k or higher Meadco ScriptX ActiveX 7.4/ Object¹/ Microsoft Silverlight 3² DynamSoft HTML5 Document Scanning Staff/ Administrator Workstation Processor: PIII or higher Memory: 2GB of RAM or higher Display: Super VGA (800 X 600) or higher- resolution video adapter and monitor Operating System: Microsoft Windows 10 or higher Macintosh OS X v10. 4.8 (Panther) or higher. JAWS for Windows software for visually impaired access (optional) Minimum: Dedicated broadband or high-speed access, 380Kbps or higher 3rd-Party Software (described after table): Meadco ScriptX ActiveX 7.4/ Object System Hardware Required Software Required Connectivity Microsoft Silverlight 3 DynamSoft HTML5 Document Scanning Subrecipient shall: a. Ensure strict adherence to all federal, state and local requirements related to CalJOBS; b. Must input all participant data in to the CalJOBS system within 5-business days of service delivery, reported client update or program changes; c. Establish quality control procedures to protect the integrity of data pertaining to participants, services and outcomes; d. Ensure that all staff designated to handle data entry and data management receive training on CalJOBS functionalities and limitations; e. Install a system to establish staff accountability for data entered; f. Establish a review process for CalJOBS reports that include participant rosters and other reports provided by the County of Orange; g. Ensure strict adherence to proper handling of personally identifiable information (PII) and confidential participant information; and h. Ensure access to CalJOBS is limited to only active staff members. Subrecipient shall ensure immediate implementation of any future changes in data collection and reporting per direction from County of Orange.

CalJOBS. The Subrecipient shall utilize the EDD’s CalJOBS data management system. CalJOBS is a web-based fully integrated system that supports the administration of the WIOA programs. CalJOBS is a statewide case management and reporting system that assists the public workforce development contributions of stakeholders and partners. The system aids the administration of WIOA programs to improve the quality of service delivery for job seekers and employers. Optimum use of this state data management and reporting system will be the Subrecipients responsibility, ensuring that all registered WIOA customers are tracked and reported. This includes the entry of individual participant data such as eligibility determination, demographics, activities, case notes, outcomes, and follow-up data. Timely data entry is required and must be entered within five (5) business days after the date of any individual activity. The Subrecipient will be responsible for identifying the strengths and weaknesses of processes used to collect and analyze quantitative and qualitative data regarding EDD’s CalJOBS System. The County will conduct ongoing monitoring to evaluate the Subrecipients use of CalJOBS. Failure to comply with the required use will result in corrective action and may result in revocation of CalJOBS access and contract termination. Subrecipient shall be responsible for the following hardware and software specifications for client and staff computer workstations utilizing CalJOBS: Client Workstation Processor: PIII or higher Operating System: Microsoft Windows 10 or higher Minimum: Dedicated broadband or System Hardware Required Software Required Connectivity Memory: 2 GB of RAM or higher Display: Super VGA (800 X 600) or higher- resolution video adapter and monitor Operating System: Microsoft Windows 10 or higher Macintosh OS X v10. 4.8 (Panther) or higher 3rd-Party Software (described after table): Minimum: Dedicated broadband or Meadco ScriptX ActiveX 7.4/ Object¹/ Microsoft Silverlight 3² high-speed access, 380k or higher Meadco ScriptX ActiveX 7.4/ Object¹/ Microsoft Silverlight 3² DynamSoft HTML5 Document Scanning Staff/ Administrator Workstation Processor: PIII or higher Memory: 2GB of RAM or higher Display: Super VGA (800 X 600) or higher- resolution video adapter and monitor Operating System: Microsoft Windows 10 or higher Macintosh OS X v10. 4.8 (Panther) or higher. JAWS for Windows software for visually impaired access (optional) Minimum: Dedicated broadband or high-speed access, 380Kbps or higher 3rd-Party Software (described after table): Meadco ScriptX ActiveX 7.4/ Object Microsoft Silverlight 3 DynamSoft HTML5 Document Scanning Subrecipient shall: a. Ensure strict adherence to all federal, state and local requirements related to CalJOBS; b. Must input all participant data in to the CalJOBS system within 5-business days of service delivery, reported client update or program changes; c. Establish quality control procedures to protect the integrity of data pertaining to participants, services and outcomes; d. Ensure that all staff designated to handle data entry and data management receive training on CalJOBS functionalities and limitations; e. Install a system to establish staff accountability for data entered; f. Establish a review process for CalJOBS reports that include participant rosters and other reports provided by the County of Orange; g. Ensure strict adherence to proper handling of personally identifiable information (PII) and confidential participant information; and h. Ensure access to CalJOBS is limited to only active staff members. Subrecipient shall ensure immediate implementation of any future changes in data collection and reporting per direction from County of Orange.

CalJOBS. The Subrecipient shall utilize the Employment Development Department’s (EDD’s ) CalJOBS data management system. CalJOBS is a web-based fully integrated system that supports the administration of the WIOA programs. CalJOBS is a statewide case management and reporting system that assists the public workforce development contributions of stakeholders and partners. The system aids the administration of WIOA programs to improve the quality of service delivery for job seekers and employers. Optimum use of this state data management and reporting system will be the Subrecipients responsibility, ensuring that all registered WIOA customers are tracked and reported. This includes the entry of individual participant data such as eligibility determination, demographics, activities, case notes, outcomes, and follow-up data. Timely data entry is required and must be entered within five (5) business days after the date of any individual activity. The Subrecipient will be responsible for identifying the strengths and weaknesses of processes used to collect and analyze quantitative and qualitative data regarding EDD’s CalJOBS System. The County will conduct ongoing monitoring to evaluate the Subrecipients use of CalJOBS. Failure to comply with the required use will result in corrective action and may result in revocation of CalJOBS access and contract termination. Subrecipient shall be responsible for the following hardware and software specifications for client and staff computer workstations utilizing CalJOBS: Client Workstation Processor: PIII or higher Memory: 2 GB of RAM or higher Display: Super VGA (800 X 600) or higher- resolution video adapter and monitor Operating System: Microsoft Windows 10 or higher Macintosh OS X v10. 4.8 (Panther) or higher 3rd-Party Software (described after table): Minimum: Dedicated broadband or high-speed access, 380k or higher Meadco ScriptX ActiveX 7.4/ Object¹/ Microsoft Silverlight 3² DynamSoft HTML5 Document Scanning Staff/ Administrator Workstation Processor: PIII or higher Memory: 2GB of RAM or higher Display: Super VGA (800 X 600) or higher- resolution video adapter and monitor Operating System: Microsoft Windows 10 or higher Macintosh OS X v10. 4.8 (Panther) or higher. JAWS for Windows software for visually impaired access (optional) Minimum: Dedicated broadband or high-speed access, 380Kbps or higher 3rd-Party Software (described after table): Meadco ScriptX ActiveX 7.4/ Object System Hardware Required Software Required Connectivity Microsoft Silverlight 3 DynamSoft HTML5 Document Scanning Subrecipient shall: a. Ensure strict adherence to all federal, state and local requirements related to CalJOBS; b. Must input all participant data in to the CalJOBS system within 5-business days of service delivery, reported client update or program changes; c. Establish quality control procedures to protect the integrity of data pertaining to participants, services and outcomes; d. Ensure that all staff designated to handle data entry and data management receive training on CalJOBS functionalities and limitations; e. Install a system to establish staff accountability for data entered; f. Establish a review process for CalJOBS reports that include participant rosters and other reports provided by the County of Orange; g. Ensure strict adherence to proper handling of personally identifiable information (PII) and confidential participant information; and h. Ensure access to CalJOBS is limited to only active staff members. Subrecipient shall ensure immediate implementation of any future changes in data collection and reporting per direction from County of Orange.