Common use of Confidentiality of Personnel Records and Review of Personnel Folder Clause in Contracts

Confidentiality of Personnel Records and Review of Personnel Folder. Employee personnel records are confidential, and access to those records is limited to individuals with a legitimate business purpose to review the records. In addition, an employee shall be entitled to review the contents of his/her official departmental personnel folder, including electronic files, in accordance with the provisions of Government Code Section 3306.5. An employee shall be provided a copy of all documents, free of charge, before such documents are forwarded for inclusion in the official departmental personnel folder. Prior to forwarding documents for inclusion in the departmental personnel folder, the employee shall sign the documents indicating the employee is aware of such documents in accordance with the provisions of Government Code Section 3305. If the employee refuses to sign a document, the word “Refused” shall be written by a supervisor, and the date and supervisor’s name should be noted on the document, and the fact of the refusal shall be signed or initialed by the involved employee. Note: This is intended to apply to documents such as the Standards Based Assessment, commendations, correspondence, etc. It is not intended to apply to documents such as the Form General 41 that are completed for payroll, adjustments in anniversary dates, vacation, etc., or notes and documents in support of such changes. Any question as to an employee’s entitlement to a copy of a document free of charge shall be resolved by the Commanding Officer, Personnel Division, whose decision shall be final.

Confidentiality of Personnel Records and Review of Personnel Folder. Employee personnel records are confidential, and access to those records is limited to individuals with a legitimate business purpose to review the records. In addition, an employee shall be entitled to review the contents of his/her their official departmental personnel folder, including electronic files, in accordance with the provisions of Government Code Section 3306.5. An employee shall be provided a copy of all documents, free of charge, before such documents are forwarded for inclusion in the official departmental personnel folder. Prior to forwarding documents for inclusion in the departmental personnel folder, the employee shall sign the documents indicating the employee is aware of such documents in accordance with the provisions of Government Code Section 3305. If the employee refuses to sign a document, the word “Refused” shall be written by a supervisor, and the date and supervisor’s name should be noted on the document, and the fact of the refusal shall be signed or initialed by the involved employee. Note: This is intended to apply to documents such as the Standards Based Assessment, commendations, correspondence, etc. It is not intended to apply to documents such as the Form General 41 that are completed for payroll, adjustments in anniversary dates, vacation, etc., or notes and documents in support of such changes. Any question as to an employee’s entitlement to a copy of a document free of charge shall be resolved by the Commanding Officer, Personnel Division, whose decision shall be final.

Confidentiality of Personnel Records and Review of Personnel Folder. Employee personnel records are confidential, and access to those records is limited to individuals with a legitimate business purpose to review the records. In addition, an employee shall be entitled to review the contents of his/her official departmental personnel folder, including electronic files, in accordance with the provisions of Government Code Section 3306.5. An employee shall be provided a copy of all documents, free of charge, before such documents are forwarded for inclusion in the official departmental personnel folder. Prior to forwarding documents for inclusion in the departmental personnel folder, the employee shall sign the documents indicating the employee is aware of such documents in accordance with the provisions of Government Code Section 3305. If the employee refuses to sign a document, the word “"Refused” shall be written by a supervisor, and the date and supervisor’s name should be noted on the document, and the fact of the refusal shall be signed or initialed by the involved employee. Note: This is intended to apply to documents such as the Standards Based Assessment, commendations, correspondence, etc. It is not intended to apply to documents such as the Form General 41 that are completed for payroll, adjustments in anniversary dates, vacation, etc., or notes and documents in support of such changes. Any question as to an employee’s entitlement to a copy of a document free of charge shall be resolved by the Commanding Officer, Personnel Division, whose decision shall be final.

Confidentiality of Personnel Records and Review of Personnel Folder. Employee personnel records are confidential, and access to those records is limited to individuals with a legitimate business purpose to review the records. In addition, an employee shall be entitled to review the contents of his/her official departmental personnel folder, including electronic files, in accordance with the provisions of Government Code Section 3306.5. An employee shall be provided a copy of all documents, free of charge, before such documents are forwarded for inclusion in the official departmental personnel folder. Prior to forwarding documents for inclusion in the departmental personnel folder, the employee shall sign the documents indicating the employee is aware of such documents in accordance with the provisions of Government Code Section 3305. If the employee refuses to sign a document, the word “"Refused” shall be written by a supervisor, and the date and supervisor’s name should be noted on the document, and the fact of the refusal shall be signed or initialed by the involved employee. Note: This is intended to apply to documents such as the Standards Based Assessment, commendations, correspondence, etc. It is not intended to apply to documents such as the Form General 41 that are completed for payroll, adjustments in anniversary dates, vacation, etc., or notes and documents in support of such changes. Any question as to an employee’s entitlement to a copy of a document free of charge shall be resolved by the Commanding Officer, Personnel Division, whose decision shall be final.. MOU24-22