Contents of Personnel File. A. Adverse statements prepared by the County shall not be included in an employee's official personnel file unless a copy is provided to the employee.
B. An employee shall have the right to inspect and review the contents of his or her official personnel file at reasonable intervals.
C. In addition, an employee shall have the right to inspect and review the contents of his or her official personnel file in any case where the employee has a grievance related to performance; to a performance evaluation; or is contesting his or her suspension or discharge from County service.
D. Letters of reference and reports concerning criminal investigations concerning the employee shall be excluded from the provisions of B. and C., above.
E. An employee shall have the right to respond in writing or personal interview to any information contained in his or her official personnel file, such reply to become a permanent part of such employee's official personnel file.
F. Any contents of an employee's official personnel file may be destroyed pursuant to an agreement between the Chief of Employee Relations and the employee concerned or by an order of an arbitrator, court or impartial hearing officer unless the particular item is otherwise required by law to be kept.
Contents of Personnel File. A. Adverse statements prepared by the County shall not be included in an employee's official personnel file unless a copy is provided to the employee.
B. An employee shall have the right to inspect and review the contents of his or her official personnel file at reasonable intervals.
C. In addition, an employee shall have the right to inspect and review the contents of his or her official personnel file in any case where the employee has a grievance related to performance; to a performance evaluation; or is contesting his or her suspension or discharge from County service.
Contents of Personnel File. The personnel file for each employee maintained by the District shall include at the least the following information:
a) Copy of the employee’s current certification
b) Copies of annual contracts
c) Copies of other information relating to salary and benefits
d) Transcripts of academic college/university work as supplied by the employee
e) Correspondence
f) All final evaluation forms
g) All correspondence placed in the personnel file shall be date stamped on the date the material was received as well as when said material was placed in the employee’s file.
Contents of Personnel File. Each employee’s personnel file shall contain all such items as defined in 26 MRSA 631, including among other things, all documents relating to commendations and performance appraisals and records.
Contents of Personnel File. A. Adverse statements prepared by the County shall not be included in an employee's official personnel file unless a copy is provided to the employee.
B. An employee shall have the right to inspect and review the contents of his or her official personnel file at reasonable intervals except those materials designated as confidential by law. Authorized Union representatives may inspect the official personnel file with the written permission of the employee.
C. In addition, an employee shall have the right to inspect and review the contents of his or her official personnel file in any case where the employee has a grievance related to performance, to a performance evaluation or is contesting his or her suspension or discharge from County service.
D. Letters of reference and reports concerning criminal investigations concerning the employee shall be excluded from the provisions of B. and C., above.
E. An employee shall have the right to respond in writing or personal interview to any information contained in his or her official personnel file, such reply to become a permanent part of such employee's personnel file.
F. Any contents of an employee's official personnel file may be destroyed pursuant to an agreement between the Chief Human Resources Officer and the employee concerned or by an order of an arbitrator, court or impartial hearing officer unless the particular item is otherwise required by law to be kept. As used herein, the term "personnel file" means any employee file in any County agency/department where the person is or has been employed, or any central personnel file.
G. An employee's official personnel file shall only be open to inspection by authorized persons who have established a legitimate need to know or if such files are required to be disclosed by the court.
Contents of Personnel File. 12.2.1 All documents relative to a faculty member’s status of employment shall be contained in the faculty member’s personnel file.
12.2.2 Information of a derogatory nature which may affect the status of employment shall not be placed in the faculty member’s personnel file unless and until the faculty member or authorized representative has been given notice and has had the opportunity to review and append written comments to them. The faculty member shall be given an opportunity during business hours, without loss of salary, to review such documents and to prepare a written response to such material.
12.2.3 Anonymous documents or materials unrelated to the faculty member’s professional responsibilities shall not be placed in the faculty member’s personnel file.
12.2.4 A faculty member may submit documents to be added to the personnel file concerning professional service, competence, honors, awards, and recognitions. Books or other voluminous documents will not be added to the personnel file for practical reasons.
Contents of Personnel File. Each employee shall have the right upon request, to review the contents of said employee’s personnel file (except confidential recommendations). The employee shall make an appointment for such review. A representative of the Association may, at the employee’s request, accompany the employee in this review.
1. An employee shall be notified of any materials to be placed in the employee’s personnel file which adversely reflects upon the employee.
2. No material will be placed in his/her personnel file unless the employee has had an opportunity to review the material.
3. Complaints against an employee shall be put in writing with names of the complainants, administrative action taken and remedy clearly stated.
4. The employee may submit a written notation regarding any material including complaints and the same shall be attached to the file copy of the material in question.
5. If the parties to this Agreement agree the material to be placed in the file is inappropriate or in error, the material will be corrected or removed from the file, whichever is appropriate.
Contents of Personnel File. An employee will have the right to review the contents of records, excluding initial references of the District pertaining to said employee, originating after initial employment and to have a representative of the Association accompany him/her in such review. No material, including but not limited to, student, parental or school personnel complaints originating after initial employment will be placed in his/her personnel file unless an employee has had an opportunity to review the material. The employee may submit a written notation regarding any material including complaints and the same shall be attached to the file copy of the material in question. If the parties hereto mutually agree the material to be placed in the file is inappropriate or in error, the material will be corrected or removed from the file, whichever is appropriate.
Contents of Personnel File. A. A firefighter shall not have adverse comments entered in his or her personnel file, or any other file used for any personnel purposes by the Authority, without the firefighter having first read and signed the document containing the adverse comment to indicate he or she is aware of the comment. However, the document containing the adverse comment may be placed into the personnel file if, after reading the document the firefighter refuses to sign it. The Authority shall note the firefighter’s refusal on that document and that notation shall be signed or initialed by the firefighter.
B. An employee shall have the right to inspect and review the contents of his/her official personnel file at reasonable intervals.
C. An employee shall have the right to inspect and review the contents of his/her official personnel file in any case where the employee has a grievance related to performance, to a performance evaluation, or is contesting his/her suspension or discharge from Authority service.
D. Letters of reference and reports regarding criminal investigations concerning the employee shall be excluded from the provisions of Section 8.B and 8.C of this Article.
E. An employee shall have the right to respond in writing or personal interview to any information contained in his/her official personnel file. Such reply will become a permanent part of such employee's official personnel file.
F. Any contents of an employee's official personnel file may be destroyed pursuant to an agreement between the Human Resources Director and the employee concerned or by an order of an arbitrator, court, or impartial hearing officer unless the particular item is otherwise required by law to be kept.
Contents of Personnel File. A. No material will be placed in an employee's official personnel file without being shown to the employee.
B. An employee shall have the right to inspect and review the contents of his or her official personnel file at reasonable intervals.
C. In addition, an employee shall have the right to inspect and review the contents of his or her official personnel file in any case where the employee has a grievance related to performance, to a performance evaluation or is contesting his or her suspension or discharge from County service.
D. Letters of reference and reports concerning criminal investigations concerning the employee shall be excluded from the provisions of B. and C., above.
E. An employee shall have the right to respond in writing or personal interview to any information contained in his or her official personnel file, such reply to become a permanent part of such employee's official personnel file.
F. Any contents of an employee's official personnel file may be destroyed pursuant to an agreement between the Chief Human Resources Officer and the employee concerned or by an order of an arbitrator, court or impartial hearing officer unless the particular item is otherwise required by law to be kept.
