Common use of Contents of Personnel File Clause in Contracts

Contents of Personnel File. 12.2.1 All documents relative to a faculty member’s status of employment shall be contained in the faculty member’s personnel file. 12.2.2 Information of a derogatory nature which may affect the status of employment shall not be placed in the faculty member’s personnel file unless and until the faculty member or authorized representative has been given notice and has had the opportunity to review and append written comments to them. The faculty member shall be given an opportunity during business hours, without loss of salary, to review such documents and to prepare a written response to such material. 12.2.3 Anonymous documents or materials unrelated to the faculty member’s professional responsibilities shall not be placed in the faculty member’s personnel file. 12.2.4 A faculty member may submit documents to be added to the personnel file concerning professional service, competence, honors, awards, and recognitions. Books or other voluminous documents will not be added to the personnel file for practical reasons.