Contract and Financial Management. Effective and efficient delivery of services for this project is based on having the right people, processes, and tools. For a program whose focus is changing long-standing behaviors while continually improving the TDM offerings and effectiveness this demands that management is focused on minimizing administrative and managerial burdens, and consolidating as many functions as possible across the downstate area. The Consultant shall effectively track progress and costs using data available from program tracking and our accounting system (AccuFund). Contract management, budget, and general project administration shall be consolidated and shall be the responsibility of MetroPool, under the direction of Xxx Xxxxxxx, Director of Finance and Administration. Xxxxxxx will work with Partnership representatives in each downstate NYSDOT Region collecting hours, invoices, expenditures, costs, etc. on a monthly basis. All contract and financial interaction with the State shall come through MetroPool. The targeted billing date is the 15th of the month following when the cost was incurred. Cost Monitoring. AccuFund software suite tracks detailed financial data at the contract, task and subtask levels, including labor hours and costs by labor category and individual, other direct costs, travel, expenditures and detailed subcontractor invoice data. MetroPool shall use AccuFund data to track all expenditures against the approved budgets.
