Common use of CONTRACT TASK ORDERS Clause in Contracts

CONTRACT TASK ORDERS. A. A-E shall be assigned work via a task order by County which shall subsequently be referred to as the “Contract Task Order” (hereinafter “CTO”). A CTO for each project shall be developed by A-E in conjunction with County Project Management staff. The County Project Manager shall manage all A- E’s work including monitoring the CTO work schedule, quality of deliverables, review of invoiced amounts, adherence to set budget, and internal review of submittal packages. A-E shall follow all requirements as outlined in the CTO; this general Scope of Work and the project specific scope statement. B. The CTO shall include a detailed scope statement, describing tasks to be performed with a specific list of deliverables for each task, schedule of work and cost to complete the work. The schedule of work shall allow enough time for meetings with County Management staff to review the work progress, provide technical and policy direction, resolve problems and ensure adherence to the work completion schedule. The CTO is comprised of a Request for Services (RFS), Vendor’s Scope of Services (SOS) and Fee Schedule. The RFS, prepared by the County Project Manager, includes the project objective, scope of work, special conditions, milestones, deliverables and assumptions. The County Project Manager shall forward the RFS to the A-E along with the SOS and Fee Schedule templates. The A-E shall review the RFS and develop the SOS and Fee Schedule based on activities in the RFS. The SOS shall be considered the A-E’s proposal. A-E shall forward the signed SOS and Fee Schedule documents to the County Project Manager. Labor rates for the CTO will be derived from the rates as identified in the Contract, assuming an on-call Contract has been established with the A-E. Labor rates and hours shall be identified in the Fee Schedule. Once the RFS, SOS and Fee Schedule are approved and procurement actions are completed, the County Project Manager will provide A-E with a Notice to Proceed (NTP) to begin work. A-E shall submit all plans, reports and other documents produced under the CTO to the assigned County Project Manager within the timeframe indicated in the CTO or as directed by County Project Management staff.