DISCIPLINARY ACTIONS-REPRIMAND. Any employee may be reprimanded for cause. Such reprimand shall be in writing and signed by the employee. A copy of the reprimand document shall be transmitted to the employee. The original shall be transmitted to the Personnel Department for inclusion in the employee's personnel file. An employee may request that any reprimand that is greater than one year old be removed from his personnel file. This one year period begins when the reprimand is actually transmitted to the employee. The employee will be provided with the originals of such documents. No copies or notations of such documents will be maintained in the personnel file. A copy of such document will be maintained in a separate, generic, file in the Personnel Department. Such file shall be maintained under no individual employee’s name but simply under the heading “Removed Disciplinary Actions”. Such documentation may be used only for purposes of litigation not relating to the employee’s discipline; or in appeals, arbitration or litigation relating to the employee’s discipline only for the purposes of impeachment.
