Document and Data Management Plan. As part of the SMP and a component part of the Administration Plan, prepare a DDMP. The DDMP sets out Document Management System(s) for maintaining all records and documents associated with the Section Work and defines the approach for data management of MDOT Systems as set forth in Exhibit 6 Article 27 (Data Management for MDOT Systems). The DDMP: uses data systems, software, standards, procedures, and formats compatible with those required by the Phase P3 Agreement and implement any new operating practices to any such data systems, software, standards, procedures, and formats; provides a mechanism for the secure electronic transfer of data to MDOT using MDOT’s EDMS for submission to MDOT; provides MDOT staff with training in any Phase Developer or Section Developer systems needed by MDOT; requires that all Section Deliverables are electronically searchable and legible; describes the methods by which all Section records and documentation are uniquely coded, controlled, stored, distributed, shared and retrieved; details storage and backup procedures until five years after the end of term of the Section P3 Agreement; and discusses how, when requested by MDOT, the Phase Developer or Section Developer provides MDOT copies of any such data or records.
