Documentation System a. The District will develop and implement a system to document and respond to requests for disability related accommodations, modifications, or auxiliary aids and services under Board Bylaws 9322 and 9323 , which will include the following:
i. If requested at least 24 hours prior to the Board meeting, notify the requester in writing prior to the Board meeting if the request is approved, denied, or if the accommodation or modification will be provided at the next Board meeting due to lack of time, and, if denied, include the basis for the denial and the opportunity to appeal to the Superintendent.
ii. If requested less than 24 hours prior to the Board meeting, notify the requestor in writing as soon as possible, but no later than 24 hours after the Board meeting if the request is approved, denied, or if the accommodation or modification will be provided at the next board meeting due to lack of time, and, if denied, include the basis for the denial and the opportunity to appeal to the Superintendent.
b. Within two months of the date this Agreement is signed, the District will provide OCR a description of its documentation system, including the individual(s) responsible for implementation. Once approved by OCR, the District will take effective steps to consistently implement this system and post information about the process for requests and responses to requests on its public website in the section related to Board meetings.
Documentation System. The Contractor’s document system is comprehensive in the management and control of the documentation based on a master document. Automatic prevention of duplication of numbering or ambiguity is built into the system. All documentation submitted, by the Contractor, is accompanied by a signed documentation transmittal note. The Contractor provides the following three weeks before the commissioning: Inspections and test records for the tests and inspections required.
