Common use of EMPLOYEE PERSONNEL RECORDS Clause in Contracts

EMPLOYEE PERSONNEL RECORDS. a. Employee personnel records shall be subject to inspection only by the employee concerned and authorized Agency personnel except as otherwise provided by law. An employee shall be entitled to make an appointment for and review his/her personnel records at Human Resources for a reasonable time during Personnel business hours. Such appointments may be scheduled during working hours with the advance approval of the employee's supervisor. No persons shall be allowed other than those stated in this Section, to inspect an employee's personnel record without the express written authorization of the employee. b. The employee's signing of any detrimental or adverse document or materials to be placed in the employee's personnel record will not indicate an agreement by the employee as to the contents of the document or materials. Such signing does indicate the employee has had an opportunity to review the detrimental or adverse document or material. However, the employee may submit a written rebuttal within 30 days to be placed in his/her personnel record to such a detrimental or adverse document or material. Such rebuttal shall constitute and remain a part of the employee's personnel record. c. Upon request, an employee or his/her expressly authorized representative shall be given a copy of any written material which is part of his/her personnel records. d. An employee will be provided with a copy of all documents, such as performance appraisals, disciplinary letters, or letters of commendation, before they are placed into the official personnel file.

EMPLOYEE PERSONNEL RECORDS. a. Employee personnel records shall be subject to inspection only by the employee concerned and authorized Agency personnel except as otherwise provided by law. An employee shall be entitled to make an appointment for and review his/her personnel records at Human Resources for a reasonable time during Personnel business Human Resources hours. Such appointments may be scheduled during working hours with the advance approval of the employee's supervisor. No persons shall be allowed other than those stated in this Section, to inspect an employee's personnel record without the express written authorization of the employee. b. The employee's signing of any detrimental or adverse document or materials to be placed in the employee's personnel record will not indicate an agreement by the employee as to the contents of the document or materials. Such signing does indicate the employee has had an opportunity to review the detrimental or adverse document or material. However, the employee may submit a written rebuttal within 30 days to be placed in his/her personnel record to such a detrimental or adverse document or material. Such rebuttal shall constitute and remain a part of the employee's personnel record. c. Upon request, an employee or his/her expressly authorized representative shall be given a copy of any written material which is part of his/her personnel records. d. An employee will be provided with a copy of all documents, such as performance appraisals, disciplinary letters, or letters of commendation, before they are placed into the official personnel file.