Common use of EMPLOYEE PERSONNEL RECORDS Clause in Contracts

EMPLOYEE PERSONNEL RECORDS. 1. A covered employee’s official personnel file will be maintained at the Executive Director’s Office (EDO) in Montpelier. It is expected that all personnel related materials will be contained in the official personnel file and such documents will be forwarded from a State’s Attorney’s Office to the Department. 2. With the exception of material that is confidential or privileged under law, an employee will be allowed access to their personnel file during normal working hours. Subject to the exception stated above, copies of all documents and materials placed in an employee’s official personnel file will be provided to the employee or their VSEA representative upon request, at no cost to the employee. 3. Any material, document, note or other tangible item which is to be entered or used by the Department in any grievance hearing held in accordance with the grievance and arbitration procedures articles of this Agreement is to be provided to the employee, upon request, at no cost. 4. An employee shall be allowed to place in their official personnel file a written rebuttal to any letter of reprimand, suspension or dismissal, or performance evaluation or performance warning. Such a rebuttal must be submitted within thirty (30) workdays after receipt of such adverse personnel action (except in the case of a later grievance settlement). 5. An employee shall have the option of placing any work–related commendations in their personnel file.

EMPLOYEE PERSONNEL RECORDS. 1. A covered employee’s official personnel file will be maintained at the Executive Director’s Office (EDO) in Montpelier. It is expected that all personnel related materials will be contained in the official personnel file and such documents will be forwarded from a State’s AttorneySheriff’s Office to the Department. 2. With the exception of material that is confidential or privileged under law, an employee will be allowed access to their personnel file during normal working hours. Subject to the exception stated above, copies of all documents and materials placed in an employee’s official personnel file will be provided to the employee or their VSEA representative upon request, at no cost to the employee. 3. Any material, document, note or other tangible item which is to be entered or used by the Department in any grievance hearing held in accordance with the grievance and arbitration procedures articles of this Agreement is to be provided to the employee, upon request, at no cost. 4. An employee shall be allowed to place in their official personnel file a written rebuttal to any letter of reprimand, suspension or dismissal, or performance evaluation or performance warning. Such a rebuttal must be submitted within thirty (30) workdays after receipt of such adverse personnel action (except in the case of a later grievance settlement). 5. An employee shall have the option of placing any work–related commendations in their personnel file.