Common use of EMPLOYEE PERSONNEL RECORDS Clause in Contracts

EMPLOYEE PERSONNEL RECORDS. All employee personnel records shall be maintained under the following circumstances: (a) A copy of all personnel records relating to any employee covered by this Agreement, excluding payroll and grievance records, shall be kept in an official personnel file, which shall be located in the Human Resources office of the College. (b) All personnel records shall be in writing. No material derogatory to an employee’s conduct, service, character, or personality shall be placed in the personnel file of any employee unless that employee has had the opportunity to read such material. The employee shall acknowledge that he or she has read such material by affixing his or her signature to the actual copy to be filed, but it shall be understood that such signature merely signifies that he or she has read the material in question. Such signature indicates neither agreement nor disagreement with its content. (c) The employee shall have the right to answer in writing any material filed in his official personnel file, and his or her answer shall be attached to the file copy. (d) Upon request by an employee, he or she shall be given access to his or her file without delay. At his or her written request, each employee shall be furnished, without cost, a copy of any material in his or her file. No items may be removed from an employee’s file, except for brief inspection or copying.

EMPLOYEE PERSONNEL RECORDS. All employee personnel records shall be maintained under the following circumstances:. (a) a. A copy of all personnel records relating to any employee covered by this Agreement, Agreement excluding payroll and grievance records, records shall be kept in an official personnel file, which shall be located in the Human Resources office of the CollegeCollege President. (b) b. All personnel records shall be in writing. No material derogatory to an employee’s conduct, service, character, or personality shall be placed in the personnel file of any employee unless that employee has had the an opportunity to read such material. The employee shall acknowledge that she/he or she has read such material by affixing his or her signature to signing the actual copy to be filed, but it shall be understood that such signature merely signifies that she/he or she has read the material in question. Such signature indicates neither agreement nor disagreement with its content. (c) c. The employee shall have the right to answer in writing any material filed in his official personnel file, and his or her the answer shall be attached to the file copy. (d) d. Upon request by an employee, she/he or she shall be given access to his or his/her file without delay. At his or her their written request, each employee shall be furnished, without cost, a copy of any material in his or his/her file. No items may be removed from an employee’s file, except for brief inspection or copying.