Common use of Faculty Personnel Records Clause in Contracts

Faculty Personnel Records. 5.6.1 A bargaining unit member’s “faculty record” shall consist of the “personnel record” as defined in the Xxxxxxx- Xxxxxxxx Employee Right to Know Act, including but not limited to “academic personnel files.” The academic personnel files for each faculty member shall be maintained in the offices of the PVPAA, the xxxx, and the faculty member’s departments (these files will be referred to as the “academic personnel files”). In addition to other material, the official personnel files contain material that is relevant to personnel decisions such as reappointment, tenure, and promotion. In addition to rights provided by the Xxxxxxx-Xxxxxxxx Act for a faculty member to inspect the faculty member’s personnel record, persons authorized in writing by the faculty member shall also have those rights. 5.6.2 Faculty members may review their personnel record. 5.6.3 A faculty member shall have the right to obtain a copy of all material in the faculty member's faculty record at the faculty member's expense. The fee shall be limited to the cost of reproduction and the mailing of the materials requested. 5.6.4 No unsubstantiated material shall be retained or placed in any faculty member's faculty record. There shall also be no materials that make reference to unsubstantiated or anonymous comments, except for historical references and, then, without conveying substantive content. Anonymous material may be included only when revealing the identity of the person could subject the person to unwarranted treatment by the faculty member, e.g., the identity of students alleging abusive treatment could be withheld as long as they are still members of the faculty member's class. Such material can not, however, be used as the basis for any disciplinary action beyond a written warning. 5.6.5 Except where prohibited by law, if the University grants permission for a government agency to examine the faculty record of any faculty member, timely notice will be given to the faculty member and the Association as to which files will be examined, the examiner, the agency, the date, and the purpose of the examination. 5.6.6 If a faculty member's faculty record maintained in the Offices of the PVPAA or appropriate xxxx or department head is subpoenaed, the University shall send timely notice of the subpoena to the faculty member. 5.6.7 All written material used by the department head, xxxx or PVPAA in making recommendations concerning reappointment, tenure, and promotion, and disciplinary matters (discipline and/or termination) shall be contained in the academic personnel file at the time of these recommendations. These materials shall be placed in the file in a timely manner and the faculty member shall be sent a copy of the materials within twenty (20) days of its occurrence. Materials not placed in a file within one hundred eighty (180) days of their receipt may not be added to the file. 5.6.8 Within twenty (20) days of the addition of material to a faculty member's faculty record, the faculty member shall be sent a copy of that added material if the faculty member was not the originator or addressee, or not specifically copied on the material.

Faculty Personnel Records. 5.6.1 A bargaining unit member’s “faculty record” shall consist of the “personnel record” as defined in the Xxxxxxx- Xxxxxxx Xxxxxxxx Employee Right to Know Act, including but not limited to “academic personnel files.” The academic personnel files for each faculty member shall be maintained in the offices of the PVPAA, the xxxx, and the faculty member’s departments (these files will be referred to as the “academic personnel files”). In addition to other material, the official personnel files contain material that is relevant to personnel decisions such as reappointment, tenure, and promotion. In addition to rights provided by the Xxxxxxx-Xxxxxxxx Act for a faculty member to inspect the faculty member’s personnel record, persons authorized in writing by the faculty member shall also have those rights. 5.6.2 Faculty members may review their personnel record. 5.6.3 A faculty member shall have the right to obtain a copy of all material in the faculty member's faculty record at the faculty member's expense. The fee shall be limited to the cost of reproduction and the mailing of the materials requested. 5.6.4 No unsubstantiated material shall be retained or placed in any faculty member's faculty record. There shall also be no materials that make reference to unsubstantiated or anonymous comments, except for historical references and, then, without conveying substantive content. Anonymous material may be included only when revealing the identity of the person could subject the person to unwarranted treatment by the faculty member, e.g., the identity of students alleging abusive treatment could be withheld as long as they are still members of the faculty member's class. Such material can cannot, however, be used as the basis for any disciplinary action beyond a written warning. 5.6.5 Except where prohibited by law, if the University grants permission for a government agency to examine the faculty record of any faculty member, timely notice will be given to the faculty member and the Association as to which files will be examined, the examiner, the agency, the date, and the purpose of the examination. 5.6.6 If a faculty member's faculty record maintained in the Offices of the PVPAA or appropriate xxxx or department head is subpoenaed, the University shall send timely notice of the subpoena to the faculty member. 5.6.7 All written material used by the department head, xxxx or PVPAA in making recommendations concerning reappointment, tenure, and promotion, and disciplinary matters (discipline and/or termination) shall be contained in the academic personnel file at the time of these recommendations. These materials shall be placed in the file in a timely manner and the faculty member shall be sent a copy of the materials within twenty (20) days of its occurrence. Materials not placed in a file within one hundred eighty (180) days of their receipt may not be added to the file. 5.6.8 Within twenty (20) days of the addition of material to a faculty member's faculty record, the faculty member shall be sent a copy of that added material if the faculty member was not the originator or addressee, or not specifically copied on the material.