Common use of Faculty Personnel Records Clause in Contracts

Faculty Personnel Records. All faculty personnel records shall be maintained under the following circumstances. a. A copy of all personnel records relating to any employee covered by this Agreement excluding payroll and grievance records shall be kept in her official personnel file, which shall be located in the office of the College President. b. All personnel records shall be in writing. No material derogatory to a faculty member’s conduct, service, character, or personality shall be placed in the personnel file of any faculty member unless that faculty member has had an opportunity to read such material. The faculty member shall acknowledge that she has read such material by affixing her signature to the actual copy to be filed, but it shall be understood that such signature merely signifies that she has read the material in question. Such signature indicates neither agreement nor disagreement with its content. c. The faculty member shall have the right to answer in writing any material filed in her personnel file, and her answer shall be attached to the file copy. d. Upon request by a faculty member, she shall be given access to her file without delay, no more than seven (7) working days after the request is made, with an extension of an additional seven (7) days if the College can show that the request cannot be reasonably complied with. At her written request each faculty member shall be furnished, without cost, a copy of any material in her file. No items may be removed from a faculty member’s file, except for brief inspection or copying.

Faculty Personnel Records. All faculty personnel records shall be maintained under the following circumstances. a. A copy of all personnel records relating to any employee covered by this Agreement excluding payroll and grievance records shall be kept in her his official personnel file, which shall be located in the office of the College President. b. All personnel records shall be in writing. No material derogatory to a faculty member’s conduct, service, character, or personality shall be placed in the personnel file of any faculty member unless that faculty member has had an opportunity to read such material. The faculty member shall acknowledge that she he has read such material by affixing her his signature to the actual copy to be filed, but it shall be understood that such signature merely signifies that she he has read the material in question. Such signature indicates neither agreement nor disagreement with its content. c. The faculty member shall have the right to answer in writing any material filed in her his personnel file, and her his answer shall be attached to the file copy. d. Upon request by a faculty member, she he shall be given access to her his file without delay, no more than seven (7) working days after the request is made, with an extension of an additional seven (7) days if the College can show that the request cannot be reasonably complied with. At her his written request each faculty member shall be furnished, without cost, a copy of any material in her his file. No items may be removed from a faculty member’s file, except for brief inspection or copying.