Federal-Aid Financial Procedures. Project Authorization/Agreement: A signed NYSDOT Request for Federal-aid Authorization/Agreement will be submitted to FHWA for all Federal-aid projects. NYSDOT will electronically verify that the fiscal authorization has occurred by reviewing the Financial Management Information System (FMIS) transaction and Electronic Data System (EDS) status logs. XXXXXX will comply with the provisions contained in 23 CFR 630.307. The project specific data submitted with the Request for Authorization/Agreement is sufficient for FHWA to obligate all projects in the FMIS at the time of approval; no further FHWA Project Agreement or NYSDOT Agreement Estimate is required. When project funding adjustments are required due to bid adjustments or cost overruns/underruns, NYSDOT will submit a signed Request for an Amended Project Authorization/modified agreement which cites the reason for the change.
Federal-Aid Financial Procedures a. Electronic Data Transfer - Current electronic data transfer techniques will be utilized wherever appropriate. When PennDOT desires to initiate formal authorization of a project, the critical fiscal and other necessary data required for authorization will be uploaded directly from PennDOT to the FHWA Fiscal Management Information System (FMIS) Warehouse. Project Oversight Designation Requirement in the FMIS PoDI/State Administered – Projects of Division Interest that are administered by the State DOT. If specific 106(c) responsibilities are assumed by the State DOT, the responsibilities assumed should be noted in the project description and/or remarks fields. (Projects where all six 106(c) responsibilities are retained by FHWA would need no such notation.) These are projects where FHWA will review and approve actions pertaining to one or more of the following (design; plans, specifications, and estimates; contract awards; and project inspections) and may also include additional areas of focus by the division. PoDI/Locally Administered – Projects of Division Interest that are locally administered. If specific 106(c) responsibilities are assumed by the State DOT, the responsibilities assumed should be noted in the project description and/or remarks fields. (Projects where all six 106(c) responsibilities are retained by FHWA would need no such notation.) These are projects where FHWA will review and approve actions pertaining to one or more of the following (design; plans, specifications, and estimates; contract awards; and project inspections) and may also include additional areas of focus by the division. Assumed/State Administered – Projects where responsibility for all six Section 106(c) items is assumed by the State DOT and the project is administered by the State DOT. These are projects where the State DOT has assumed responsibility for review and approval actions pertaining to all of the following: design; plans, specifications, and estimates; contract awards; and project inspections. Assumed/Locally Administered - Projects where responsibility for all Section 106(c) items is assumed by the State DOT and the project is administered by a local agency. These are projects where the State DOT has assumed responsibility for review and approval actions pertaining to all of the following: design; plans, specifications, and estimates; contract awards; and project inspections. Other – There may be situations that do not fit the previous categories. In cases w...
Federal-Aid Financial Procedures
