Common use of FEDERATION RIGHTS Clause in Contracts

FEDERATION RIGHTS. Section 1. If the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. The Federation’s staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progress. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, with the written approval of the employee, have the right to inspect an employee's personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7. The Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such use. Section 8. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section 1. If Upon written request, the Federation designates a member employee Employer shall make available one copy of all public information relevant to act in the capacity as official spokesperson negotiations or necessary for the Federation on any matterproper enforcement of this Agreement, providing such a designation shall be made in writing information is readily available and shall specify the period covered by the designationaccessible. The Employer may charge reasonable and customary fees for substantial amounts of services. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall normally be conducted by the employees during their non-duty hours; provided. However, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including grievance and arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 43. The Federation’s 's staff will be allowed to visit work areas of the employees during work working hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management permission is received and that the visit shall not unduly disrupt work in progress. Section 4. Whenever members of the bargaining unit are scheduled by the Employer to participate during working hours in conferences or meetings, they shall be granted the necessary release time. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall ensure reasonable access to the Federation an up-to-date policy manual of its rules, regulations, and policies on employment related matters. The Federation shall be posted notified of any proposed changes or additions to personnel rules, regulations and policies issued by the Department of Administration and the Department of Public Health & Human Services sufficiently in advance to allow discussion and comment by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited The Employer, within 30 days of the signing of this Agreement, shall present the Federation with a list of the names and addresses of all current employees covered by this Agreement, and shall update such list each month for all new hires. Section 7. Federation representatives shall, with the written approval of the employee, shall have the right to inspect an employee's personnel file, file with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access a specific authorization in writing by the Federation. Section 7employee. The Federation representatives may be allowed obtain a copy of a document related to use a formal grievance provided specific authorization is obtained in writing from the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such useemployee. Section 8. The Employer Federation shall grant up have the right to 60 hours of paid release time per biennium adequate space on bulletin boards for posting notices and shall have access, subject to selected and designated Federation officers or representatives for master contract negotiationsavailability, to a meeting room on the Employer's premises. Section 9. Designated The Employer agrees to provide notice to the Federation representatives and their local affiliates and chapters of any suspension or discharge of any member of the bargaining unit. Section 10. The Employer agrees to provide 20 working days advance notice to the Federation of any employee layoff, along with an opportunity to comment on the layoff. Section 11. The Employer shall receive ample allow a maximum of 18 employees release time for Federation members to attend the MFPE Annual Conference with prior management approval for time off. Section 12. The Federation shall be granted the opportunity to provide membership information to Federation-union represented positions during new employee orientation or the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section 1. If In the event the Federation designates a member employee to act in the capacity as of an official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited accrued officers and representatives of the individual bargaining units unit shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes change of said representatives representative within seven calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, and attend Labor Management Committee and Professional Growth Program meetings, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities.their Section 4. The Federation’s 's staff will be allowed to visit work areas of the employees during work working hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management permission has been received from the Employer and that the visit shall not unduly disrupt work in progress. Section 5. A Federation representative shall have the right to inspect an employee's personnel file with a specific authorization in writing by the employee. An Federation representative may obtain a copy of any document related to a formal grievance or the investigation of a probable grievance, provided that prior specific authorization is obtained in writing from the employee. Section 6. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices, as determined by local management. No derogatory information concerning the Employer shall be posted by the Federation. Section 7. The Federation may be allowed to use the Employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such use. Section 8. Meeting notices may be posted in visible areas throughout the facilities including, but not limited to regular access doors, bathrooms, meeting areas, and public facilities. All postings must be taken down upon expiration. Section 9. The chapter representatives/officers shall be allowed to add membership notices to the electronic DEQ Intranet Site in accordance with the procedures. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, with the written approval of the employee, have the right to inspect an employee's personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7. The Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such use. Section 8. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section 1. If Upon written request, the Employer shall make available one copy of all readily accessible public information relevant to contract negotiations or for the proper enforcement of this Agreement. The Employer may charge the Federation designates a member employee to act in the capacity as official spokesperson copying charge of 10 cents per page for the Federation on any matter, all such a designation shall be made in writing and shall specify the period covered by the designationmaterial. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall will be conducted by the employees during their non-duty hours; provided. However, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities.appointees Section 43. The Federation’s 's staff will be allowed to visit work areas of the employees during work working hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management permission has been received from the Probation and Parole Division Administrator and that the visit shall not unduly disrupt work in progress. Section 4. The Employer shall insure reasonable access to the Federation the most current Standard Operating Procedure Manual containing rules, regulations and policies on employment related matters. Department policy committees will invite bargaining unit members to participate in meetings. Section 5. The Employer, within 30 days of the signing of this Agreement, shall present the Federation with a list of the names of all current employees covered by this Agreement, and shall update such list when new employees are hired. Section 6. A Federation representative shall have the right to inspect an employee's personnel file with a specific authorization in writing by the employee. A Federation representative may utilize obtain a reasonable amount copy of a document related to a formal grievance provided that prior specific authorization is obtained in writing from the employee. The Employer may charge a copying fee similar to that established in 3-2-403 MCA for documents on file. Section 7. The Federation shall have the right to a space on a bulletin boards as determined by local management on bulletin boards currently used board in each regional office for employee the posting of notices. No derogatory information concerning This space shall be adequate for the posting of an 8 1/2 x 11 inch document. A meeting room, if determined to be available by the Employer shall and subject to a usage charge, will be posted by made available to the FederationFederation in the regional offices. Section 8. The union Employer agrees to provide written notice to the Federation of the suspension, discharge or demotion of any member of the bargaining unit. Section 9. The Federation shall have the right to utilize the State's email ’s e-mail system for the purpose of posting and communicating electronic notices. The union Federation will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email e-mail system be used to promote or oppose political candidates, ballot issues or referenda. Section 610. Accredited The parties share an interest in resolving disputes at their earliest stages and continually improving communications between the Federation representatives shalland the Employer. To that end, if staffing permits, the Employer shall allow the Federation president or a designee twenty (20) days per fiscal year with the written approval of the employee, have the right to inspect an employee's personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7pay. The Federation may be allowed president or designee will use this time to use the employer's facilities for Federation meetings contingent upon availability identify potential problems and concerns and regularly report those issues to management approvaland human resources. The Federation shall be liable responsible for any damages as a result of such useand all travel expenses. Section 8. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 911. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.to

FEDERATION RIGHTS. Section 1. If Upon written request, the Federation designates a member employee Employer shall make available all public information relevant to act in the capacity as official spokesperson negotiations or necessary for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designationproper enforcement of this Agreement. Section 2. A written list of One Federation member designated by the accredited officers and representatives of the individual bargaining units President shall be furnished granted paid release time, including per diem and travel, if applicable, to attend the agency director immediately after their election and the agency director shall be notified Employer's Board of any changes Trustees meetings. The Employer will distribute minutes of said representatives within seven calendar daysthese meetings to employees in a timely manner. Section 3. The internal business of the Federation shall be conducted by granted 16 hours of release time each year to attend to Federation business. The Federation may choose to divide the employees during their non-duty hours; providedtotal release time among more than one designated member of the bargaining unit, however, that selected provided Management is notified in advance and designated Federation officers or appointees shall be allowed a reasonable amount of paid the release time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their is arranged through normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activitiesleave request procedures. Section 4. The Federation’s staff will be allowed Employer shall permit the Federation representative or members designated by the President to visit work areas sites to investigate working conditions, employee complaints, or grievances relating to the terms and conditions of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progressthis Agreement. Section 5. Whenever members of the bargaining unit are scheduled by the Employer to participate during working hours in conferences, meetings, or negotiations respecting the collective bargaining agreement, they shall be granted the necessary paid release time. Section 6. An original draft of all agreements and addenda thereto between the parties shall be prepared by the Employer and copies shall be produced and distributed by the Federation to each employee covered by the Agreement. Section 7. An employee, on a case-by-case basis, may authorize up to two Federation representatives to inspect the employee's personnel file. A signed copy of each authorization will be provided to the Employer prior to the inspection. Section 8. An employee is entitled to have a Federation representative present at an investigatory interview by the Employer if the employee reasonably believes that disciplinary action might result. Section 9. The Federation may utilize a reasonable amount of shall have the right to adequate space on bulletin boards as determined by local management for posting notices and shall have access, subject to availability, to a meeting room on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the FederationEmployer's premises. The union Federation shall have the right to utilize the State's email ’s e-mail system for the purpose of posting and communicating electronic notices. The union Federation will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email e-mail system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, with the written approval of the employee, have the right to inspect an employee's personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7. The Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval10. The Federation shall be liable for any damages provide written notification as to the identity of the President of the bargaining unit within 30 days of election or a result change of such useoffice which occurs without an election. Section 811. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, will notify the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occurof any newly hired employee within seven calendar days.

FEDERATION RIGHTS. Section 1. If the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the FEDERATION'S accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately EMPLOYER after their election and the agency director EMPLOYER shall be notified of any changes of said representatives within seven calendar daysin a timely manner. Section 32. The internal business of the Federation FEDERATION shall be conducted by during the employees during their non-duty hours; provided, however, that selected and designated Federation hours of the employees involved. Section 3. Designated officers or appointees federation representatives shall be allowed a granted reasonable amount time off during working hours without loss of paid time pay to investigate and process settle grievances, including arbitration mattersprovided that the officer or representative shall request permission from his/her supervisor. Permission may be withheld by the supervisor because of operation requirements, but the Employer will such permission may not compensate the aforementioned individuals be withheld for time spent more than twenty-four (24) hours except in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activitiesemergencies. Section 4. The Federation’s staff will An employee shall have the right to inspect his/her official personnel file during regular business hours. Such inspection shall be allowed to visit work areas permitted only under the supervision of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progresshuman resources office. A federation representative may inspect an employee's personnel file after providing written permission from the employee to do so. Section 5. The Federation may utilize An officer or a reasonable amount duly authorized representative of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall FEDERATION shall, upon giving his/her supervisor written two weeks’ notice, be posted by the Federation. The union shall entitled to have the right to utilize the State's email system time off for the purpose of posting attending FEDERATION meetings, workshops or conventions, provided that such time off A) Any employee in the bargaining unit who has annual vacation leave accrued may voluntarily donate up to two (2) hours of his/her annual vacation leave per fiscal year to the bargaining unit reserve pool. Such pool shall become effective within thirty (30) days from the date that eligible donors have signed and communicating electronic notices. The union will comply with all State policies and practices regarding presented the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referendaproper designation form. Section 6. Accredited Federation representatives shall, with the written approval B) Upon receipt of the employeenecessary forms as outlined in subsection "A" above, the EMPLOYER shall have thirty (30) days to establish a bargaining unit reserve pool fund comprising the right to inspect an employee's personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access annual vacation leave hours donated by the Federationbargaining unit employees. Section 7. The Federation may C) At no time shall such time off be allowed to use exceed the employer's facilities for Federation meetings contingent upon availability and management approvalnumber of hours in the pool. The Federation Employees utilizing the pool shall be liable for any damages as a result paid at their regular hourly rate of such usepay. Section 8A) The EMPLOYER shall allow for communication of union business using the e-mail system on the computer network and shall furnish space on the main bulletin board on each floor of the County Courthouse (provided that a bulletin board now exists) for the posting of: 1. The Employer shall grant up Recreational and social events of the FEDERATION; 2. FEDERATION meetings; 3. Information concerning FEDERATION elections, as pertains to 60 hours of paid release time per biennium to selected and designated Federation officers this bargaining unit, or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.results thereof; and,

FEDERATION RIGHTS. Section 1. If In the event the Federation designates a member employee to act in the capacity as of official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director Facility Administrator immediately after their election election, and the agency director Facility Administrator shall be notified of any changes of said representatives within seven (7) calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule. The union will provide a list of selected officers or appointees who will be designated to process grievances, nor may an individual create any overtime liability as a direct or indirect result within twenty (20) working days of such activitiessigning this agreement and shall update the list upon change. Section 4. The Federation’s Federation staff will be allowed to visit work areas of the employees members during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progress. Section 5. The Management shall provide the Federation may utilize a bulletin board. No objectionable material will be posted. Management can require that objectionable material be removed after consultation with the Union. Material posted must meet a reasonable amount of space on bulletin boards standard as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referendathrough discussions in Union- Management meetings. Section 6. Accredited With the employee's written approval, accredited Federation representatives shall, with the written approval of the employee, shall have the right to inspect an employee's personnel file, with the exception of medical information information, unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7. The Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation Union shall be liable for any damages as a result afforded the opportunity to conduct union meetings in the Community Meeting Center providing said meeting does not conflict with the conduct of such use. Section 8the Employer's business, and that advance approval is obtained from the Facility Administrator. The Employer shall grant up to 60 hours of Employees will not be given paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiationsattend internal union meetings, unless attendance is during a paid break. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section 1. If the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. The Federation’s staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progress. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic noticesdistribute organizational materials on District property. The union will comply with all State policies distribution of organizational materials shall take place in such a manner that employees are not distracted from performing their duties and practices regarding in a manner that is not disruptive to the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referendateaching process. Section 62. Accredited The Federation representatives shall, with the written approval of the employee, shall have the right to inspect an employee's personnel fileuse without charge the institutional bulletin boards, with the exception of medical information unless the issue involves such mattersmailboxes, and only where justification is advanced for such access by the Federation. Section 7District mail system. The Federation communications placed in staff mailboxes shall bear the name of the Federation and the date of distribution. Only those communications officially authorized by the Federation President or his/her designee shall be placed in staff mailboxes. A copy of each communication shall be provided to the Center CEO. 3. The Federation shall have the right of access during non-work time to areas in which employees work, provided such access does not interfere with District operations or unit member work. Federation representatives may engage in recruiting activities on District property provided they do not interfere with employees during work time. Federation representatives shall inform the Human Resources Department before a visit to the Center. The Federation shall provide the District with names of representatives authorized to discuss organizational matters with District employees. 4. Upon advance request, and depending upon availability, the Federation will be allowed granted without cost the use of District facilities, audio-visual equipment, and duplicating equipment in connection therewith, The Federation shall reimburse the District, at District cost, for all material expended. 5. Upon request, the Federation shall be provided with District reports and data when they are available to use the employer's facilities for Federation meetings contingent upon availability and management approvalpublic. 6. The Federation shall be liable for any damages as supplied with a result seniority roster of such useall bargaining unit members annually on August 1st. Section 7. The District shall provide without cost a copy of the Agreement to each member of the bargaining unit within thirty (30) days of ratification of this Agreement. An additional thirty (30) copies will be supplied upon request without cost. 8. The Employer Federation President or his/her designee shall grant up to 60 hours be granted thirty percent (30%) of paid his/her regular assignment as release time per biennium without loss of pay or benefits for any activities related to selected and designated Federation officers or representatives for master contract negotiationsbusiness. Section 9. Designated The Federation representatives Grievance Officer shall be granted twenty percent (20%) of his/her regular assignment as release time without loss of pay or benefits, to research and their local affiliates and chapters shall receive ample opportunity process any grievance for a bargaining unit member. This time must be scheduled with his or her immediate supervisor to be taken only as needed. 10. Upon request, the District agrees to provide membership information members of the Executive Board who represent the Union with a list of name(s) of all new probationary hires within the unit and the positions and programs to which they are assigned within thirty (30) calendar days of assignment. 11. Upon written request by the Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the District shall provide the Federation shall schedule its access time with a complete and updated unit member seniority list at the beginning of each agencyfiscal year of this Agreement. The Employer list shall include (1) the name of each unit member, (2) the date of hire, and Federation shall work together to ensure reasonable access to (3) all classes such unit members have been employed since the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occurdate of hire.

FEDERATION RIGHTS. Section 1. If the The Federation designates shall designate a member employee to act in the capacity as official spokesperson for the Federation on any matter, such . Such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units unit shall be furnished to the agency director Superintendent immediately after their election and the agency director Superintendent shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that a selected and designated Federation officers or appointees official and an alternate shall be allowed a reasonable amount of paid pay time to investigate and process pursue formal grievances, including arbitration matters, but . The Superintendent shall be notified of the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activitiesemployees so designated. Section 4. The Federation’s Federation staff will be allowed to visit work areas of the employees during work hours and confer on employment relations relation matters, provided that such visitations shall be coordinated in advance with Management management and shall not unduly disrupt work in progress. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, with the written approval of the employee, shall have the right to inspect an employee's personnel file, file with the exception of medical information unless records after receiving written permission from the issue involves such matters, employee to do so and only where justification is advanced for such access in cases involving an official dispute between an employee and the Employer. All releases must be submitted to DPHHS HR by the Federationemployee allowing the access to their personnel file. Section 7. The Any employee subject to punitive disciplinary actions such as written reprimands, suspension without pay, or termination may request to have present a Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable representative for any damages as a result of meetings held for such usereasons. It is understood that the subject employee may request up to four hours advance notice to facilitate such representation except in cases where immediate action is deemed necessary by management. Section 8. The Employer must furnish the union with a list of all newly hired or terminated personnel covered by this Agreement no later than 10 days after the end of the last payroll period in each month in which such changes have occurred. The list shall grant up to 60 hours include: a. the name and address of paid release time per biennium to selected each newly hired employee, b. the classification assigned, and designated Federation officers or representatives for master contract negotiationsc. the name of terminated employees. Section 9. Designated Federation representatives By January 31st of each year, the Employer shall prepare and their local affiliates and chapters shall receive ample opportunity furnish to provide membership information to Federation-represented positions the Union a seniority roster including all employees in the bargaining unit. Section 10. Whenever possible, the Employer will notify the Union of any contemplated increases or decreases in existing services or of any new services being added if these will result in any increases or decreases in bargaining unit positions. Section 11. For changes contemplated during the employee onboarding processterm of this Agreement, the employer will negotiate the effects of permanently contracting out bargaining unit work prior to implementation. Section 12. Because State agencies have a variety Except for changes of onboarding processesan emergency nature, the Federation shall schedule its access time with each agencybe provided a copy of policy changes affecting bargaining unit working conditions ten days prior to implementation. Section 13. The Union and the Employer agree to furnish each other, upon request, and at reasonable cost, such public information that is appropriate and necessary to allow the Employer and Federation shall work together the Union to ensure reasonable access fulfill their respective obligations and duty to bargain as required by the onboarding processes through either inMontana Collective Bargaining for Public Employees Act, Section 39- 31-person presentations 101 et seq. MCA (2001). Section 14. The Employer's communication/computer system(s), including all related equipment, networks and network devices, are provided for authorized state government use including facilitating employees carrying out their duties and responsibilities as assigned by the Employer. Employees and other users do not have any expectation of privacy for any message created, sent, received, stored, or retrieved on the Employer's computer/communication system(s). E-mail communication should resemble typical professional and respectful business correspondence. Union officers or representatives may use the Employer's e-mail system for the purpose of providing members of the bargaining unit with notification of union meetings and other avenues--such as webpertinent non-based and/or written information—in those situations where in-person orientation does not occurpolitical union business. All messages created, sent, stored, or retrieved, over the Employer's computer/communication system(s) are the property of the State of Montana.

FEDERATION RIGHTS. Section 1. If In the event the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units unit shall be furnished to the agency director agency’s Director of Human Resources immediately after their election and the agency director Director of Human Resources shall be notified of any changes change of said representatives within seven (7) calendar days. Section 3. The Union President, or designee, will be given up to 50 hours of paid release time per year for MFPE activities and sanctioned events. Time spent conducting investigations, processing grievances, including arbitration matters will count against these hours. The Employer will not compensate the aforementioned individuals for the time spent in such activities outside their normal work schedule. Release time must be pre-approved through the President’s supervisory chain of command and must be coordinated and reported with the human resource office. Other internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. The Federation’s staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management management and shall not unduly disrupt work in progress. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, with the written approval of the employee, have the right to inspect an employee's personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation.of Section 7. The Federation may be allowed to use the employerEmployer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such use. Section 8. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section 1. If In the event the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units unit shall be furnished to the agency director Employer immediately after their election and the agency director Employer shall be notified of any changes of said representatives within seven (7) calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that a selected and designated Federation officers officer or appointees appointee shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but act as an employee representative in a disciplinary meeting when requested by the employee. The Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. The Federation’s 's staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated approved in advance with Management management, and shall not unduly disrupt work in progress. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards space, as determined by local management the Employer, on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, with the written approval of the employee, have the right to inspect an employee's official personnel filefile maintained by HR, with the exception of medical information health care information, unless the issue involves such matters, and only where justification is advanced for such access by the Federation, and where the employee consents in writing to such inspection. Section 7. The Federation may be allowed to use the employerEmployer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such use. Section 8. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section 1. If the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation.and Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. The Federation’s staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progress. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, with the written approval of the employee, have the right to inspect an employee's personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7. The Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such use. Section 8. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section 1. If In the event the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units unit shall be furnished to the agency director Employer immediately after their election and the agency director Employer shall be notified of any changes of said representatives within seven (7) calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that a selected and designated Federation officers officer or appointees appointee shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but act as an employee representative in a disciplinary meeting when requested by the employee. The Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. The Federation’s 's staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated approved in advance with by Management and shall not unduly disrupt work in progress. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards space, as determined by local management the Employer, on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, with the written approval of the employee, have the right to inspect an employee's official personnel filefile maintained by HR, with the exception of medical information health care information, unless the issue involves such matters, and only where justification is advanced for such access by the Federation, and where the employee consents in writing to such inspection. Section 7. The Federation may be allowed to use the employerEmployer's facilities for Federation meetings contingent upon availability and management Management approval. The Federation shall be liable for any damages as a result of such use. Section 8. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section A. These provisions shall not be granted to any other labor organization. 1. If The Federation will be permitted to use the employee mailboxes at District worksites for the distribution of appropriate literature. The Federation shall not distribute libelous material or political campaign material. The Federation will attempt to comply with all written requests by employees who register a written request to the Federation designates a member not to receive Federation material. 2. The Federation may use meeting areas in District buildings provided advanced scheduling has been made with the District or building supervisor. 3. Space in each employee break area at each worksite will be provided to act in the capacity as official spokesperson Federation for the Federation on any matter, such maintenance and use of a designation bulletin board. The space shall be made in writing and shall specify the period covered not greater than nine square feet. 4. If requested by the designationUnion in writing, the District will provide the Federation any public information, no later than fifteen (15) calendar days after the request was made. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 35. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. The Federation’s staff will be allowed to visit work areas of schedule and conduct meetings at worksites provided the employees meetings do not interfere with the instructional schedule/workday or conflict with events previously schedule by the District. Duty time shall include preparation time. Permission to conduct Federation business during work hours and confer on employment relations matters, provided that such visitations shall preparation time may be coordinated in advance with Management and shall not unduly disrupt work in progressgranted by the worksite supervisor or Superintendent under special circumstances. Section 56. The Federation may utilize a reasonable amount Building Representative and Executive Officers are recognized as Federation leaders in their respective worksites. This recognition carries with it the right of space on bulletin boards as determined by local management on bulletin boards currently used for employee noticesthe Representatives to carry out their Federation responsibilities. No derogatory information concerning the Employer shall Such responsibilities will not normally be posted by the Federationcarried out during duty time. 7. The union Federation Representative will report to the worksite supervisor's office prior to any site visit. 8. The Building Representatives and Executive Officers shall have the right to utilize bring to the State's email system attention of the worksite supervisor all matters pertaining to Bargaining Unit employees, organizational rights of the Federation and other concerns of the employees. The Federation or any employee may not solicit membership while the employees are on duty. B. Federation Officials and/or Representatives who are not District employees shall have the right to visit worksites for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding conducting representational business, provided the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, visit does not interfere with the written approval duty schedule of the employeeemployees involved and that prior notice is given to the worksite supervisor, have or the right to inspect an employee's personnel filesupervisor’s assistant, with if the exception worksite supervisor is not available. In the event the representational business involves the supervisor, prior arrangement of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7. The Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation visit shall be liable for any damages as a result of such usemade through the supervisor or the supervisor's office following the visitor's policy at each site. Section 8. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section 1. If Upon written request, the Employer shall make available one copy of all readily accessible public information relevant to contract negotiations or for the proper enforcement of this Agreement. The Employer may charge the Federation designates a member employee to act in the capacity as official spokesperson copying charge of 10 cents per page for the Federation on any matter, all such a designation shall be made in writing and shall specify the period covered by the designationmaterial. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall will be conducted by the employees during their non-duty hours; provided. However, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities.appointees Section 43. The Federation’s 's staff will be allowed to visit work areas of the employees during work working hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management permission has been received from the Probation and Parole or Youth Services Division Administrator and that the visit shall not unduly disrupt work in progress. Section 4. The Employer shall insure reasonable access to the Federation the most current Standard Operating Procedure Manual containing rules, regulations and policies on employment related matters. Department policy committees will invite bargaining unit members to participate in meetings. Section 5. The Employer, within 30 days of the signing of this Agreement, shall present the Federation with a list of the names of all current employees covered by this Agreement, and shall update such list when new employees are hired. Section 6. A Federation representative shall have the right to inspect an employee's personnel file with a specific authorization in writing by the employee. A Federation representative may utilize obtain a reasonable amount copy of a document related to a formal grievance provided that prior specific authorization is obtained in writing from the employee. The Employer may charge a copying fee similar to that established in 3-2-403 MCA for documents on file. Section 7. The Federation shall have the right to a space on a bulletin boards as determined by local management on bulletin boards currently used board in each regional office for employee the posting of notices. No derogatory information concerning This space shall be adequate for the posting of an 8 1/2 x 11 inch document. A meeting room, if determined to be available by the Employer shall and subject to a usage charge, will be posted by made available to the FederationFederation in the regional offices. Section 8. The union Employer agrees to provide written notice to the Federation of the suspension, discharge or demotion of any member of the bargaining unit. Section 9. The Federation shall have the right to utilize the State's email ’s e-mail system for the purpose of posting and communicating electronic notices. The union Federation will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email e-mail system be used to promote or oppose political candidates, ballot issues or referenda. Section 610. Accredited The parties share an interest in resolving disputes at their earliest stages and continually improving communications between the Federation representatives shalland the Employer. To that end, if staffing permits, the Employer shall allow the Federation president or a designee twenty (20) days per fiscal year with the written approval of the employee, have the right to inspect an employee's personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7pay. The Federation may be allowed president or designee will use this time to use the employer's facilities for Federation meetings contingent upon availability identify potential problems and concerns and regularly report those issues to management approvaland human resources. The Federation shall be liable responsible for any damages as a result of such useand all travel expenses. Section 8. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section 1. If These provisions shall not be granted to any other labor organization. i) The Federation will be permitted to use the employee mailboxes at District worksites for the distribution of appropriate literature. The Federation shall not distribute libelous material or political campaign material. The Federation will attempt to comply with all written requests by employees who register a written request to the Federation designates a member not to receive Federation material. ii) The Federation may use meeting areas in district buildings provided advanced scheduling has been made with the District or building supervisor. iii) Space in each employee break area at each work site will be provided to act in the capacity as official spokesperson Federation for the Federation on any matter, such maintenance and use of a designation bulletin board. The space shall be made in writing and shall specify the period covered not greater than nine square feet. iv) If requested by the designationUnion in writing, the District will provide the Federation any public information, no later than fifteen (15) calendar days after the request was made. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. v) The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. The Federation’s staff will be allowed to visit schedule and conduct meetings at worksites provided the meetings do not interfere with the instructional schedule/work areas day or conflict with events previously schedule by the District. Duty time shall include preparation time. Permission to conduct Federation business during preparation time may be granted by the worksite supervisor or Superintendent under special circumstances. vi) The Federation building representative and executive officers are recognized as Federation leaders in their respective worksites. This recognition carries with it the right of the employees representatives to carry out their Federation responsibilities. Such responsibilities will not normally be carried out during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progressduty time. Section 5. vii) The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning representative will report to the Employer shall be posted by the Federation. worksite supervisor's office prior to any site visit. viii) The union building representatives and executive officers shall have the right to utilize bring to the State's email system attention of the work site supervisor all matters pertaining to bargaining unit employees, organizational rights of the Federation and other concerns of the employees. The federation or any employee may not solicit membership while the employees are on duty. 2. Federation officials and/or representatives who are not District employees shall have the right to visit work sites for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding conducting representational business, provided "the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, visit does not interfere with the written approval duty schedule of the employeeemployees involved and that prior notice is given to the work site supervisor. If the work site supervisor is not available, have the right to inspect an employeesupervisor's personnel fileassistant. In the event the representational business involves the supervisor, with prior arrangement of the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7. The Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation visit shall be liable for any damages as a result of such usemade through the supervisor or the supervisor's office following the visitor's policy at each site. Section 8. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section 1. If Upon written request, the Federation designates a member employee Employer shall make available all public information relevant to act in the capacity as official spokesperson negotiations or necessary for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designationproper enforcement of this Agreement. Section 2. A written list of One Federation member designated by the accredited officers and representatives of the individual bargaining units President shall be furnished granted paid release time, including per diem and travel, if applicable, to attend the agency director immediately after their election and the agency director shall be notified Employer's Board of any changes Trustees meetings. The Employer will distribute minutes of said representatives within seven calendar daysthese meetings to employees in a timely manner. Section 3. The internal business of the Federation shall be conducted by granted 16 hours of release time each year to attend Federation business. The Federation may choose to divide the employees during their non-duty hours; providedtotal release time among more than one designated member of the bargaining unit, however, that selected provided Management is notified in advance and designated Federation officers or appointees shall be allowed a reasonable amount of paid the release time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their is arranged through normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activitiesleave request procedures. Section 4. The Federation’s staff will be allowed Employer shall permit the Federation representative or members designated by the President to visit work areas sites to investigate working conditions, employee complaints, or grievances relating to the terms and conditions of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progressthis Agreement. Section 5. Whenever members of the bargaining unit are scheduled by the Employer to participate during working hours in conferences, meetings, or negotiations respecting the collective bargaining agreement, they shall be granted the necessary paid release time. Section 6. An original draft of all agreements and addenda thereto between the parties shall be prepared by the Employer and copies shall be produced and distributed by the Federation to each employee covered by the Agreement. Section 7. An employee, on a case-by-case basis, may authorize up to two Federation representatives to inspect the employee's personnel file. A signed copy of each authorization will be provided to the Employer prior to the inspection. Section 8. An employee is entitled to have a Federation representative present at an investigatory interview by the Employer if the employee reasonably believes that disciplinary action might result. Section 9. The Federation may utilize a reasonable amount of shall have the right to adequate space on bulletin boards as determined by local management for posting notices and shall have access, subject to availability, to a meeting room on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the FederationEmployer's premises. The union Federation shall have the right to utilize the State's email ’s e-mail system for the purpose of posting and communicating electronic notices. The union Federation will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email e-mail system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, with the written approval of the employee, have the right to inspect an employee's personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7. The Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval10. The Federation shall be liable for any damages provide written notification as to the identity of the President of the bargaining unit within 30 days of election or a result change of such useoffice which occurs without an election. Section 811. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, will notify the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occurof any newly hired employee within seven calendar days.

FEDERATION RIGHTS. Section 1. If In the event the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director Employer immediately after their election and the agency director Employer shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected . Section 4. Selected and designated Federation officers or appointees shall be allowed a reasonable amount of six hours cumulative paid time to investigate and participate in the grievance process grievanceson behalf of a member employee who has filed a grievance, including arbitration matters, but matters provided the employer is notified in advance and the release time is arranged through normal leave request procedures. The Employer will not compensate the aforementioned individuals employees for time spent in such activities outside of their normal work schedule, nor may an individual employee create any overtime liability as a direct or indirect result of such activities. The Federation retains the right to designate which employees will participate. An employee must be pre-approved by their supervisor for the timing of participation. An employee shall document time spent on Federation business in the comment section of the Employer’s time reporting system. A grieving employee shall not use paid working time to prepare and pursue a grievance. Section 45. The Federation’s 's staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management the employer and shall not unduly disrupt work in progress. Section 56. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. Section 7. The union Federation and employees within the bargaining unit shall have the right to not utilize the State's ’s email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referendaFederation business. Section 68. Accredited Federation representatives shall, with the written approval of the employee, have the right to inspect an employee's personnel file and any separately held medical file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7. The Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such use. Section 89. The Employer shall grant actual time spent at negotiations, up to 60 20 hours per representative, of paid release time per biennium negotiation year to up to three selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives negotiations related to this Agreement or related to any subsequent collective bargaining negotiations between Employer and their local affiliates and chapters shall receive ample opportunity to provide membership information to the Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer Federation retains the right to designate which employees will participate in negotiations. The employee shall track all time spent on Federation matters and Federation shall work together to ensure reasonable access to submit any tracked time in the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occurcomment section of the time reporting system utilized by the Employer.

FEDERATION RIGHTS. ‌ Section 1. If Upon written request, the Federation designates a member employee Employer shall make available one copy of all public information relevant to act in the capacity as official spokesperson negotiations or necessary for the Federation on any matterproper enforcement of this Agreement, providing such a designation shall be made in writing information is readily available and shall specify the period covered by the designationaccessible. The Employer may charge reasonable and customary fees for substantial amounts of services. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall normally be conducted by the employees during their non-duty hours; provided. However, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including grievance and arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 43. The Federation’s 's staff will be allowed to visit work areas of the employees during work working hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management permission is received and that the visit shall not unduly disrupt work in progress. Section 4. Whenever members of the bargaining unit are scheduled by the Employer to participate during working hours in conferences or meetings, they shall be granted the necessary release time. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall ensure reasonable access to the Federation an up-to-date policy manual of its rules, regulations, and policies on employment related matters. The Federation shall be posted notified of any proposed changes or additions to personnel rules, regulations and policies issued by the Department of Administration and the Department of Public Health & Human Services sufficiently in advance to allow discussion and comment by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited The Employer, within 30 days of the signing of this Agreement, shall present the Federation with a list of the names and addresses of all current employees covered by this Agreement, and shall update such list each month for all new hires. Section 7. Federation representatives shall, with the written approval of the employee, shall have the right to inspect an employee's personnel file, file with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access a specific authorization in writing by the Federation. Section 7employee. The Federation representatives may be allowed obtain a copy of a document related to use a formal grievance provided specific authorization is obtained in writing from the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such useemployee. Section 8. The Employer Federation shall grant up have the right to 60 hours of paid release time per biennium adequate space on bulletin boards for posting notices and shall have access, subject to selected and designated Federation officers or representatives for master contract negotiationsavailability, to a meeting room on the Employer's premises. Section 9. Designated The Employer agrees to provide notice to the Federation representatives and their local affiliates and chapters of any suspension or discharge of any member of the bargaining unit. Section 10. The Employer agrees to provide 20 working days advance notice to the Federation of any employee layoff, along with an opportunity to comment on the layoff. Section 11. The Employer shall receive ample allow a maximum of 18 employees release time for Federation members to attend the MFPE Annual Conference with prior management approval for time off. Section 12. The Federation shall be granted the opportunity to provide membership information to Federation-union represented positions during new employee orientation or the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section 1. If In the event the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director Employer immediately after their election and the agency director Employer shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected . Section 4. Selected and designated Federation officers or appointees shall be allowed a reasonable amount of cumulative paid time per grievance to investigate and participate in the grievance process grievanceson behalf of a member employee who has filed a grievance, including arbitration matters, but matters provided the Employer will not compensate employer is notified in advance and the aforementioned individuals for release time spent in such activities outside of their is arranged through normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities.leave Section 45. The Federation’s 's staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management the employer and shall not unduly disrupt work in progress. Section 56. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 67. Accredited The Federation and employees within the bargaining unit shall not utilize the Section 8. Federation representatives shall, with the written approval of the employee, have the right to inspect an employee's personnel file and any separately held medical file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7. The Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such use. Section 89. The Employer shall grant actual time spent at negotiations, up to 60 twenty (20) hours per representative, of paid release time per biennium negotiation year to up to three selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives negotiations related to this Agreement or related to any subsequent collective bargaining negotiations between Employer and their local affiliates and chapters shall receive ample opportunity to provide membership information to the Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer Federation retains the right to designate which employees will participate in negotiations. The employee shall track all time spent on Federation matters and Federation shall work together to ensure reasonable access to submit any tracked time in the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occurcomment section of the time reporting system utilized by the Employer.

FEDERATION RIGHTS. Section 1. If the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation 7.1 The following rights shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished granted exclusively to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; providedFederation, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. The Federation’s staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progressbe granted to any other labor organization. Section 5. 7.2 The Institute shall provide the Federation may utilize a reasonable payroll deduction for employees who authorize the deductions in the amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted designated by the Federation. The union deductions shall be made provided the deduction request is submitted to the Institute's payroll office on a form authorized by the Federation. The deductions shall be made from employee paychecks for each pay period. The authorizations may be submitted to the payroll office at any time, and deductions will commence on the following payday. The deductions shall be transmitted to the Federation within a reasonable period of time following each pay date at which the deductions were made. Employee authorizations shall be continuous and may be terminated at any time thirty (30) days prior to the deduction termination. The Federation shall notify the Payroll Office of any change in the deduction amounts at least ten (10) days prior to the effective date of the new amount. The Federation agrees to render the Institute and Governing Board harmless for any action resulting from compliance with this provision. 7.3 The amount of deduction to be made from each employee’s wages will be certified in writing by the Federation. In the event the amount of dues changes, the Institute shall implement such change within a reasonable time period. 7.4 Employee deductions may be terminated at any time by an employee contacting the Institute’s payroll office and notifying the Federation. 7.5 The Federation, its membership and the individual members of the bargaining unit agree to hold the Institute safe and harmless for any legal action resulting from compliance with this provision. 7.6 The Institute agrees to continue allowing the Federation to use employee mailboxes and bulletin boards for the distribution and posting of Federation information. Such information will be distributed and/or posted by Federation representatives. Said information will be shared with the Institute’s Public Information Office for authorization to insure that nothing inflammatory, derogatory or disruptive to good labor-management relations is contained in the materials to be distributed and/or posted. In the event the Institute believes a violation of this provision has occurred it shall be brought to the attention of the Federation President and the distribution in question will be halted until the parties agree on how to proceed. 7.7 Upon approval from the Associate Vice President for Administration, or designee, Federation representatives may be released from duty to confer with Institute representatives regarding grievances or the administration of this Agreement. Such time off will be without pay unless otherwise agreed to by the parties. Such time shall not be considered time worked for the purpose of computing overtime. 7.8 Federation officials and/or representatives who are not Institute employees shall have the right to utilize the State's email system visit worksites for the purpose of posting and communicating electronic noticesconducting representational business provided the visit does not occur during the employee’s paid duty time, unless approved by management. The union Prior notice will comply with all State policies and practices regarding be given to the appropriate use Director. In the event the representational business involves the supervisor or Director, prior arrangement of electronic communications. Under no conditions the visit shall be made through the email system be used to promote supervisor, Director, or oppose political candidates, ballot issues or referendaDirector’s office. Section 6. Accredited 7.9 Local Federation representatives shallwho are TVI employees are eligible for extended leave without pay to conduct Federation business. Such leave may be approved if it does not present an undue hardship or expense to the Institute and subject to the following conditions: 7.9.1 Written notice must be submitted at least fourteen (14) calendar days in advance of the time of the requested leave. 7.9.2 The Federation representative shall suffer no loss of seniority. 7.9.3 The Federation representative shall be eligible to continue group benefits as contained in this Agreement, provided he/she pays both the employee’s and the Institute’s portion of the premium cost. 7.9.4 The Federation representative shall be returned to the job vacated, or one of equal pay. 7.10 The Federation or any employee may not solicit membership while the employees are on duty. 7.11 The Federation shall be allowed to use meeting areas in Institute buildings at no cost to the Federation provided advanced scheduling has been made with the written approval of Institute and provided the employee, meetings do not conflict with scheduled events or the Institute’s facilities policy. Attendance at these meetings shall not occur during duty time. 7.12 The Federation shall have the right to inspect an employeeidentify worksite representative for each Institute campus where bargaining unit employees are present. Within 30 days of the signing of this Agreement, the Federation President shall notify in writing the Institute's personnel file, Human Resources Director of the worksite representatives and changes within 10 days of when they occur. The Institute shall recognize these representatives as Federation leaders at the worksites. 7.12.1 Worksite representatives shall have the right to carry out their Federation responsibilities so long as this activity is done on non-duty time and does not interfere with the exception duty time of medical information unless other bargaining unit employees. 7.12.2 Worksite representatives shall have the issue involves such mattersright on non-duty time to bring to the attention of the worksite supervisors concerns over the administration of the Agreement and other concerns affecting the bargaining unit employees. 7.12.3 Upon request, and only where justification is advanced for such access by the Institute shall, at no cost to the Federation, provide the Federation once a year on or about March 1 a listing of bargaining unit employees arranged according to hire date and shall include current salary information for each employee. Section 7. 7.13 The Federation may will be allowed to use appoint one bargaining unit employee to serve on any committee that includes bargaining unit employees formed by the employer's facilities Department for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result the purpose of such usediscussing or making decisions affecting the wages, hours or working conditions of bargaining unit employees. Section 8. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section 1. If In the event the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units unit shall be furnished to the agency director Employer immediately after their election and the agency director Employer shall be notified of any changes of said representatives within seven 7 calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that a selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities.officer Section 4. The Federation’s 's staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated approved in advance with Management management, and shall not unduly disrupt work in progress. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management the Employer on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, with the written approval of the employee, have the right to inspect an employee's personnel file, with the exception of medical health care information unless the issue involves such matters, and only where justification is advanced for such access by the Federation, and where the employee consents in writing to such inspection. Section 7. The Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such use. Section 8. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section 1. If the The Federation designates shall designate a member employee to act in the capacity as official spokesperson for the Federation on any matter, such . Such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units unit shall be furnished to the agency director Facility Administrator immediately after their election and the agency director Facility Administrator shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that a selected and designated Federation officers or appointees official and an alternate shall be allowed a reasonable amount of paid pay time to investigate and process pursue formal grievances, including arbitration matters, but . The Facility Administrator shall be notified of the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activitiesemployees so designated. Section 4. The Federation’s Federation staff will be allowed to visit work areas of the employees during work hours and confer on employment relations relation matters, provided that such visitations shall be coordinated in advance with Management management and shall not unduly disrupt work in progress. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, with the written approval of the employee, shall have the right to inspect an employee's personnel file, file with the exception of medical information unless records after receiving written permission from the issue involves such matters, employee to do so and only where justification is advanced for such access in cases involving an official dispute between an employee and the Employer. All releases must be submitted to DPHHS HR by the Federationemployee allowing the access to their personnel file. Section 7. The Any employee subject to punitive disciplinary actions such as written reprimands, suspension without pay, or termination may request to have present a Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable representative for any damages as a result of meetings held for such usereasons. It is understood that the subject employee may request up to four hours advance notice to facilitate such representation except in cases where immediate action is deemed necessary by management. Section 8. The Employer must furnish the union with a list of all newly hired or terminated personnel covered by this Agreement no later than 10 days after the end of the last payroll period in each month in which such changes have occurred. The list shall grant up to 60 hours include: a. the name and address of paid release time per biennium to selected each newly hired employee, b. the classification assigned, and designated Federation officers or representatives for master contract negotiationsc. the name of terminated employees. Section 9. Designated Federation representatives By January 31st of each year, the Employer shall prepare and their local affiliates and chapters shall receive ample opportunity furnish to provide membership information to Federation-represented positions the Union a seniority roster including all employees in the bargaining unit. Section 10. Whenever possible, the Employer will notify the Union of any contemplated increases or decreases in existing services or of any new services being added if these will result in any increases or decreases in bargaining unit positions. Section 11. For changes contemplated during the employee onboarding processterm of this Agreement, the employer will negotiate the effects of permanently contracting out bargaining unit work prior to implementation. Section 12. Because State agencies have a variety Except for changes of onboarding processesan emergency nature, the Federation shall schedule its access time with each agencybe provided a copy of policy changes affecting bargaining unit working conditions ten days prior to implementation. Section 13. The Union and the Employer agree to furnish each other, upon request, and at reasonable cost, such public information that is appropriate and necessary to allow the Employer and Federation shall work together the Union to ensure reasonable access fulfill their respective obligations and duty to bargain as required by the onboarding processes through either inMontana Collective Bargaining for Public Employees Act, Section 39- 31-person presentations 101 et seq. MCA (2001). Section 14. The Employer's communication/computer system(s), including all related equipment, networks and network devices, are provided for authorized state government use including facilitating employees carrying out their duties and responsibilities as assigned by the Employer. Employees and other users do not have any expectation of privacy for any message created, sent, received, stored, or retrieved on the Employer's computer/communication system(s). E-mail communication should resemble typical professional and respectful business correspondence. Union officers or representatives may use the Employer's e-mail system for the purpose of providing members of the bargaining unit with notification of union meetings and other avenues--such as webpertinent non-based and/or written information—in those situations where in-person orientation does not occurpolitical union business. All messages created, sent, stored, or retrieved, over the Employer's computer/communication system(s) are the property of the State of Montana.

FEDERATION RIGHTS. Section 1. If 9.1 Authorized Federation representatives shall have the right of reasonable use of District facilities at times other than normal working hours and/or hours of student instruction for purposes of transacting lawful Federation designates a member employee to act in business provided such use does not interfere with the capacity as official spokesperson for the Federation on any matterschool program operations or duties of unit members, and provided further, such a designation shall be made in writing and shall specify an authorized Federation representative first fully comply with the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. The Federation’s staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progress. Section 5appropriate District Civic Center permit procedures. The Federation may utilize be assessed a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used fee for employee notices. No derogatory information concerning the Employer shall be posted unusual expenses incurred by the Federation. The union District. 9.2 Authorized Federation representatives shall have the right to utilize post notices with appropriate Federation identification regarding activities and matters of legitimate Federation concern on designated bulletin boards, at least one of which shall be provided at each school site in areas frequented by unit members. In addition, the State's email system Federation shall have the right to use the District mail service and mail boxes for communications to unit members concerning activities and matters of legitimate Federation concern. Copies of all materials posted or distributed shall be provided to the Superintendent at the time the information is posted or distributed. The Federation shall not post or distribute information which is knowingly false. After consultation with Federation, the Superintendent or designee may refuse the posting or distribution of any information which is knowingly false. 9.3 Authorized Federation representatives shall have the right of reasonable access to areas in which unit members work during non-working time for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited transacting legitimate Federation representatives shall, business provided such business does not interfere with the written approval school program, operation, and/or duties of unit members. Upon arriving at the employee, have the right to inspect an employee's personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7. The Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such use. Section 8. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processeswork site, the Federation representative shall schedule first report to the appropriate school site office to announce his/her presence. 9.4 The District shall make available to the Federation, upon request, public documents in its access time with each agencypossession which are non-confidential or privileged, and which are directly necessary and relevant to negotiations. The Employer District may copy such documents for the Federation and may require the Federation to reimburse the District for any costs for labor and materials. 9.5 The Federation grievance representative or his/her designee shall work together to ensure receive reasonable access to release time for the onboarding processes through either in-person presentations purpose of resolving grievances in conference(s) with the District at the formal levels of the grievance procedure in Article III of the Agreement. 9.6 The District shall provide release time for the Federation President or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.designee for a total of fifteen

FEDERATION RIGHTS. Section 1. If In the event the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. The Federation may use the District inter-school mail delivery service, email, telephones and employee mailboxes for internal Bozeman Classified Employees Federation/MFPE business. Email must comply with the District’s Telecommunications policy and procedures, No. 8422 and 8422P. Section 3. A written list of the accredited officers and representatives of MFPE and the individual bargaining units BCEA shall be furnished to the agency director Director of Human Resources immediately after their election and the agency director Employer shall be notified of any changes of said representatives within seven 7 calendar days. Section 34. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters. In addition to the time to investigate and process grievances and negotiate, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside Federation shall have ten (10) days of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activitiesFederation leave. Section 45. The Federation’s staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management the Employer and shall not unduly disrupt work in progress. Section 56. The In each building, the Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 67. Accredited Federation representatives BCEA staff shall, with the written approval of the employee, have the right to inspect an employee's ’s personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 78. The Federation may shall be allowed to use the employer's Employer’s facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such use. Section 89. The Employer Federation shall grant up have the right to 60 hours use computers, typewriters, duplicating equipment, calculating machines, and all types of paid release time per biennium audiovisual equipment when such equipment is not otherwise in use. The use of equipment shall be in accordance with procedures to selected and designated Federation officers or representatives for master contract negotiationsbe determined by the District. Section 910. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the The Federation shall schedule its access time with each agencynot use School District equipment or facilities to produce, post, or disseminate derogatory or inflammatory information concerning the Employer. Section 11. The Employer and Federation During the course of new employee orientation or onboarding, MFPE shall work together to ensure reasonable have access to the newly hired bargaining unit members in order to distribute MFPE’s application for membership. Management shall notify local MFPE representatives of such orientations or onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occursessions.

FEDERATION RIGHTS. Section 1. If the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. The Federation’s staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progress. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda.practices Section 6. Accredited Federation representatives shall, with the written approval of the employee, have the right to inspect an employee's personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7. The Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such use. Section 8. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Section 9. Because State agencies have a variety The Employer shall grant up to 60 hours of onboarding processespaid release time per biennium to selected and designated Federation officers or representatives for contract negotiations. Section 10. The Employer will allow one meeting prior to commencement of negotiations to be attended by three representatives from the Communication Center to prepare contract proposals. The Employer will provide up to eight hours of paid time per employee for the meeting. The meeting will not take place on DOJ property, no state vehicles will be used and no per diem or travel expenses will be paid. At least 15 days prior to this meeting, the Federation shall notify the Colonel in writing of the meeting date, time, location, and the names of the operators who will be attending. The Federation will make every effort to schedule its access time with each agencythe meeting on the affected employees’ non-work time; however, if it is necessary to schedule the meeting during work time, the procedure in this Section will be followed. The Employer and agrees to provide a pool of 24 hours of total paid time to be distributed among Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occurbargaining team members for biannual contract negotiation sessions.

FEDERATION RIGHTS. ‌ Section 1. If Upon written request, the Federation designates a member employee Employer shall make available one copy of all public information relevant to act in the capacity as official spokesperson negotiations or necessary for the Federation on any matterproper enforcement of this Agreement, providing such a designation shall be made in writing information is readily available and shall specify the period covered by the designationaccessible. The Employer may charge reasonable and customary fees for substantial amounts of services. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall normally be conducted by the employees during their non-duty hours; provided. However, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including grievance and arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 43. The Federation’s 's staff will be allowed to visit work areas of the employees during work working hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management permission is received and that the visit shall not unduly disrupt work in progress. Section 4. Whenever members of the bargaining unit are scheduled by the Employer to participate during working hours in conferences or meetings, they shall be granted the necessary release time. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall ensure reasonable access to the Federation an up-to-date policy manual of its rules, regulations, and policies on employment related matters. The Federation shall be posted notified of any proposed changes or additions to personnel rules, regulations and policies issued by the Department of Administration and the Department of Public Health & Human Services sufficiently in advance to allow discussion and comment by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited The Employer, within 30 days of the signing of this Agreement, shall present the Federation with a list of the names and addresses of all current employees covered by this Agreement, and shall update such list each month for all new hires. Section 7. Federation representatives shall, with the written approval of the employee, shall have the right to inspect an employee's personnel file, file with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access a specific authorization in writing by the Federation. Section 7employee. The Federation representatives may be allowed obtain a copy of a document related to use a formal grievance provided specific authorization is obtained in writing from the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such useemployee. Section 8. The Employer Federation shall grant up have the right to 60 hours of paid release time per biennium adequate space on bulletin boards for posting notices and shall have access, subject to selected and designated Federation officers or representatives for master contract negotiationsavailability, to a meeting room on the Employer's premises. Section 9. Designated The Employer agrees to provide notice to the Federation representatives and their local affiliates and chapters of any suspension or discharge of any member of the bargaining unit. Section 10. The Employer agrees to provide 20 working days advance notice to the Federation of any employee layoff, along with an opportunity to comment on the layoff. Section 11. The Employer shall receive ample allow a maximum of 18 employees release time for Federation members to attend the annual MFPE Representative Assembly with prior management approval for time off. Section 12. The Federation shall be granted the opportunity to provide membership information to Federation-union represented positions during new employee orientation or the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section 1. If the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. A. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. The Federation’s staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progress. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, with the written approval of the employee, have the right to inspect an employee's personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7. The Federation may be allowed to use the employer's BOCES buildings for meetings without cost. Such meetings shall be scheduled during the hours the building is ordinarily open. Standard procedures for use of facilities for shall be followed so as not to conflict with previously scheduled events. The premises shall be left in good condition. B. Building representatives at each facility shall be given time at the end of each staff meeting to report on Federation meetings contingent upon availability and management approvalmatters. The scheduling of this time shall be at the discretion of the person in charge of the meeting. C. The Federation shall be liable for any damages as given an opportunity to schedule a result meeting with unit employees following the initial total staff meeting of such useBOCES. Section 8. D. The Employer shall grant up Federation will be allowed to 60 hours of paid release time per biennium place its own bulletin boards in faculty areas in each BOCES building and/or to selected and designated Federation officers or representatives for master contract negotiationsuse a faculty room bulletin board. Section 9E. The Federation may use employee mailboxes for communications where such mailboxes are available and to utilize the interoffice mail system, provided such usage does not create a hardship on said services. F. The Federation may use copying, duplicating equipment outside of working hours. Designated When copiers are used, BOCES will be reimbursed by the Federation representatives and their local affiliates and chapters at the rate of five (.05) cents per copy. G. The Chief Executive Officer shall receive ample opportunity make available to provide membership information the President of the Federation one (1) copy of the agenda including any supplemental agendas of each regularly scheduled meeting of the Board. Copies of minutes of Board meetings will be sent to the President of the Federation-represented positions during . H. The President of the employee onboarding process. Because State agencies have a variety Federation or his/her designee, upon request to the Director of onboarding processesPersonnel Relations, will be granted eight (8) days leave without loss of pay or benefits for Federation business. I. Upon request to the District Superintendent or his/her designee, the Federation President, or his/her designee, will be allowed to use one day of Federation Business Leave (in addition to those covered in Section H above) for each day s/he must attend PERB pre-hearing conferences or formal hearings, arbitration hearings, unemployment compensation hearings or worker’s compensation hearings where the officer’s presence is specifically required for actively engaging in the proceeding. Such leave shall schedule its access time be limited to the grievant and/or one Federation officer per day, unless the parties mutually agree to a greater number. J. Upon request to the Director of Personnel not more than two (2) times per year the Federation President shall be provided with each agencya list of all new hires in the unit including name, address, phone number, job status, location, and salary. K. The Federation will have the right to install a telephone in the BOCES facility for the President. The Employer Federation will pay for the telephone and its installation and service, and will hold the BOCES harmless for all liability and expenses arising from the presence of this telephone. The Federation shall work together agrees that the phone will be connected to ensure reasonable access an answering machine during any and all classes held in any room where the telephone is, and that the President will not use or answer the telephone during his/her class periods. The ring and the answering machine will be muted so as not to be audible to any students, or to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occurPresident while he/she is teaching.

FEDERATION RIGHTS. ‌ Section 1. If Upon written request, the Federation designates a member employee Employer shall make available one copy of all public information relevant to act in the capacity as official spokesperson negotiations or necessary for the Federation on any matterproper enforcement of this Agreement, providing such a designation shall be made in writing information is readily available and shall specify the period covered by the designationaccessible. The Employer may charge reasonable and customary fees for substantial amounts of services. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall normally be conducted by the employees during their non-duty hours; provided. However, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including grievance and arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 43. The Federation’s 's staff will be allowed to visit work areas of the employees during work working hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management permission is received and that the visit shall not unduly disrupt work in progress. Section 4. Whenever members of the bargaining unit are scheduled by the Employer to participate during working hours in conferences or meetings, they shall be granted the necessary release time. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall insure reasonable access to the Federation an up-to-date policy manual of its rules, regulations, and policies on employment related matters. The Federation shall be posted notified of any proposed changes or additions to personnel rules, regulations and policies issued by the Department of Administration and the Department of Public Health & Human Services sufficiently in advance to allow discussion and comment by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited The Employer, within 30 days of the signing of this Agreement, shall present the Federation with a list of the names and addresses of all current employees covered by this Agreement, and shall update such list each month for all new hires. Section 7. Federation representatives shall, with the written approval of the employee, shall have the right to inspect an employee's personnel file, file with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access a specific authorization in writing by the Federation. Section 7employee. The Federation representatives may be allowed obtain a copy of a document related to use a formal grievance provided specific authorization is obtained in writing from the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such useemployee. Section 8. The Employer Federation shall grant up have the right to 60 hours of paid release time per biennium adequate space on bulletin boards for posting notices and shall have access, subject to selected and designated Federation officers or representatives for master contract negotiationsavailability, to a meeting room on the Employer's premises. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity The Employer agrees to provide membership information notice to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agencyof any suspension or discharge of any member of the bargaining unit. Section 10. The Employer and agrees to provide 20 working days advance notice to the Federation of any employee layoff, along with an opportunity to comment on the layoff. Section 11. The Employer shall allow a maximum of 18 employees release time for Federation members to attend the annual MEA-MFT Representative Assembly with prior management approval for time off. Section 12. The Federation shall work together be granted the ability to ensure reasonable access supply DPHHS Training materials to be included in the onboarding processes through either in-person presentations new employee orientation contained within Moodle learning management system, or other avenues--such as web-based and/or written information—existing orientation mechanism. Materials will include training developed by the Federation to orient their new members with information about the Union and the benefits of being a member. The Department will approve information provided in those situations where in-person orientation does not occurthe materials before posting and consult with the Federation regarding the content.

FEDERATION RIGHTS. Section 1. If In the event the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. The Federation may use the District inter-school mail delivery service, email, telephones and employee mailboxes for internal Bozeman Classified Employees Section 3. A written list of the accredited officers and representatives of MFPE and the individual bargaining units BCEA shall be furnished to the agency director Director of Human Resources immediately after their election and the agency director Employer shall be notified of any changes of said representatives within seven 7 calendar days. Section 34. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters. In addition to the time to investigate and process grievances and negotiate, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside Federation shall have ten (10) days of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activitiesFederation leave. Section 45. The Federation’s staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management the Employer and shall not unduly disrupt work in progress. Section 56. The In each building, the Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 67. Accredited Federation representatives BCEA staff shall, with the written approval of the employee, have the right to inspect an employee's ’s personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 78. The Federation may shall be allowed to use the employer's Employer’s facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such use. Section 89. The Employer Federation shall grant up have the right to 60 hours use computers, typewriters, duplicating equipment, calculating machines, and all types of paid release time per biennium audiovisual equipment when such equipment is not otherwise in use. The use of equipment shall be in accordance with procedures to selected and designated Federation officers or representatives for master contract negotiationsbe determined by the District. Section 910. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the The Federation shall schedule its access time with each agencynot use School District equipment or facilities to produce, post, or disseminate derogatory or inflammatory information concerning the Employer. Section 11. The Employer and Federation During the course of new employee orientation or onboarding, MFPE shall work together to ensure reasonable have access to the newly hired bargaining unit members in order to distribute MFPE’s application for membership. Management shall notify local MFPE representatives of such orientations or onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occursessions.

FEDERATION RIGHTS. Section 1. If In the event the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units unit shall be furnished to the agency director Division Administrator immediately after their election and the agency director Division Administrator shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by the employees Federation members during their non-duty hours; provided. However, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. The Federation’s 's staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management the Division Administrator and shall not unduly disrupt work in progress. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management the Employer on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union Federation shall have the right to utilize the State's ’s email system for the purpose of posting and communicating electronic notices. The union Federation will comply with all State policies and practices regarding the appropriate use of electronic communicationscommunication. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, with the written approval of the employee, have the right to inspect an employee's personnel file, with the exception of medical information and intensive background investigation files, unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7. The Employer agrees to provide a pool of 20 hours of total paid time to be distributed among Federation may bargaining team members for biannual contract negotiation sessions. No state vehicles, per diem nor travel expenses will be allowed to use the employer's facilities paid for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such usenegotiation sessions. Section 8. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-Federation represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section 1. If 3.1 The Federation and its members shall have the Federation designates a member employee right to act in use the capacity as official spokesperson College facilities for meetings without charge, provided that such use shall not interfere with nor interrupt normal college operations, nor shall cause increased operational costs to the Federation on any mattercollege, and that arrangement for such a designation use shall be made in writing accordance with established procedures. The Federation shall pay for the use of the facilities that involves increased operational costs, including but not limited to additional custodial and maintenance services, technical support or use of specialized facility equipment such as sound and audio-visual systems in the Performing Arts Center. 3.2 The Federation President or another designated Federation member shall specify be provided with a copy of the period covered College’s Employment Status form for classified employees within seven (7) calendar days from the time the Human Resource Department receives the completed form. The status form shall include the employees’ names, addresses, date of hire, job titles, pay code and salary, including salary level and step. This information shall be held in confidence by the designationFederation officers and only used for Federation business. Section 2. A written list of the accredited officers and 3.3 Duly authorized representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by permitted to transact official Federation business on the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activitiescollege campus. Section 4. The Federation’s staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progress. Section 5. 3.4 The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize use College owned equipment, including but not limited to, personal computers, copiers, calculating machines and all types of media equipment, without costs, when such equipment is not otherwise in use for instructional purposes, provided no additional cost to the State's email system for College is incurred. This excludes the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referendamotorpool. Section 6. Accredited 3.5 The Federation representatives shall, with the written approval of the employee, shall also have the right to inspect an employee's personnel fileuse College owned materials and supplies incidental to such use of equipment at cost. 3.6 The Federation shall have the right to use classified bulletin boards for posting notices of its activities and shall have the use of other internal channels of communication on campus, with including but not limited to the exception of medical information unless the issue involves such mattersSWOCC newsletter, and only where justification is advanced classified employee mailboxes, for such access by communications with classified members. All mass distributions shall clearly indicate the FederationFederation as the distributor of the material. Section 7. The Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval. 3.7 The Federation shall be liable for any damages as a result entitled to an ex officio position at all Board of such useEducation meetings and District Budget Committee meetings, and shall be allowed to enter and speak on agenda items in accordance with Board of Education policy. Section 83.8 The Federation shall be furnished agendas, minutes, published budgets and study materials at the same time and in the same form as those furnished the Board of Education except for that information which, in its current stage of discussion, must be considered confidential to prevent public embarrassment to an individual, individuals or the college, in accordance with Oregon State law. Such information shall not include the President’s letter oftransmittal. 3.9 The Employer shall grant up to 60 hours furnish the Federation one (1) copy of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiationsall official Board of Education minutes. 3.10 Employees shall not conduct Federation or Union business on the Employer’s work time except as expressly set forth in Section 93.11. 3.11 Contract administration meetings shall be at times mutually scheduled by the Federation and the Employer. Designated Time spent by the grievant, a representative designated by the Federation representatives and/or members of committees designated by the Employer to attend such meetings shall result in no loss of pay if the meetings occur during normal working hours, and their local affiliates shall require no additional compensation directly from the Employer if beyond normal working hours. 3.12 The Employer shall reproduce this Agreement and chapters shall receive ample opportunity distribute it to provide membership information to Federation-represented positions all present employees. 3.13 For any new employees hired during the employee onboarding process. Because State agencies have a variety term of onboarding processesthis Agreement, the Federation Employer shall schedule its access time with each agency. The Employer and Federation shall work together provide the following information: A. A copy of this Agreement; B. A job description of duties for the position; C. Materials pertaining to ensure reasonable access benefits provided by the Employer; D. Information provided by the Federation; E. Other materials of interest to the onboarding processes through either in-person presentations or other avenues--new employees, such as web-based and/or written information—in those situations where in-person orientation does not occurservices and facilities available foruse.

FEDERATION RIGHTS. Section 1A. The Board shall provide for payroll deductions of Federation dues based on the information provided by the Treasurer. If Signed dues deduction cards of new members delivered to the Business Office ten work days prior to a pay date shall initiate deductions that pay date. Dues deduction for authorized amounts shall automatically continue from year to year unless revoked by the employee through written notification to the Business Office. When cards are filed to these specifications, deductions shall commence with the first paycheck of the school year and continue for all paychecks in which voluntary deductions may be taken. Payroll deductions for dues will be paid within five working days to the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designationTreasurer. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. The Federation’s staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progress. Section 5. B. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize use mailboxes at each site, as well as collaboratively designated bulletin board space. C. The Federation may use school facilities, when approved in advance by the State's email system site administrator, to conduct business and hold meetings during non-duty times provided these do not interfere with the instructional program or rental agreements. D. Federation references shall have an opportunity to announce a scheduled non-duty meeting time with new hires during orientation. E. There shall be no discrimination by the District against any employee because of his or her membership in and legal activities in the Federation. F. The Board shall provide additional leave time for employees chosen by the Federation to attend to Federation business as designated by the President. The time shall not exceed seven days a year for the purpose of posting and communicating electronic noticesFederation. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions Substitute costs shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, with the written approval of the employee, have the right to inspect an employee's personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access borne by the Federation. Section 7G. Federation members shall have the opportunity to use a reasonable amount of time, to be determined in collaboration with the site administrator, to make announcements at staff meetings. H. Federation representatives who are not district employees shall have the right to visit work sites for the purpose of conducting representational business provided the visit does not interfere with the duty schedule of the employees involved, provided all site rules are followed. Existing building regulations concerning notification by all guests will apply to Union representatives. I. A copy of the Board agendas containing support materials will be provided to the Federation president and to each work site. Additional books will be available at the Central office. J. The Federation shall be provided with requested District financial information and any other public information necessary for conducting negotiations. K. Upon request from the Federation, the District shall annually provide the Federation with a list of bargaining unit employees. The list shall include employee names, job classifications, and worksites. The seniority list will provide the most recent date of hire. The Federation may be allowed to use request updates on this information during the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such useyear. Section 8. L. The Employer District shall grant up to 60 hours provide each new employee a copy of paid release time per biennium to selected the District’s Employee Handbook and designated Federation officers or representatives for master contract negotiationsa copy of this Agreement. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section 1. If 3.1 The Federation and its members shall have the Federation designates a member employee right to act in use the capacity as official spokesperson College facilities for meetings without charge, provided that such use shall not interfere with nor interrupt normal college operations, nor shall cause increased operational costs to the Federation on any mattercollege, and that arrangement for such a designation use shall be made in writing accordance with established procedures. The Federation shall pay for the use of the facilities that involves increased operational costs, including but not limited to additional custodial and maintenance services, technical support or use of specialized facility equipment such as sound and audio-visual systems in the Performing Arts Center. 3.2 The Federation President or another designated Federation member shall specify be provided with a copy of the period covered College’s Employment Status form for classified employees within seven (7) calendar days from the time the Human Resource Department receives the completed form. The status form shall include the employees’ names, addresses, date of hire, job titles, pay code and salary, including salary level and step. This information shall be held in confidence by the designationFederation officers and only used for Federation business. Section 2. A written list of the accredited officers and 3.3 Duly authorized representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by permitted to transact official Federation business on the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activitiescollege campus. Section 4. The Federation’s staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progress. Section 5. 3.4 The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize use College owned equipment, including but not limited to, personal computers, copiers, calculating machines and all types of media equipment, without costs, when such equipment is not otherwise in use for instructional purposes, provided no additional cost to the State's email system for College is incurred. This excludes the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referendamotor pool. Section 6. Accredited 3.5 The Federation representatives shall, with the written approval of the employee, shall also have the right to inspect an employee's personnel fileuse College owned materials and supplies incidental to such use of equipment at cost. 3.6 The Federation shall have the right to use classified bulletin boards for posting notices of its activities and shall have the use of other internal channels of communication on campus, with including but not limited to the exception of medical information unless the issue involves such mattersSWOCC newsletter, and only where justification is advanced classified employee mailboxes, for such access by communications with classified members. All mass distributions shall clearly indicate the FederationFederation as the distributor of the material. Section 7. The Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval. 3.7 The Federation shall be liable for any damages as a result entitled to an ex officio position at all Board of such useEducation meetings and District Budget Committee meetings, and shall be allowed to enter and speak on agenda items in accordance with Board of Education policy. Section 83.8 The Federation shall be furnished agendas, minutes, published budgets and study materials at the same time and in the same form as those furnished the Board of Education except for that information which, in its current stage of discussion, must be considered confidential to prevent public embarrassment to an individual, individuals or the college, in accordance with Oregon State law. Such information shall not include the President’s letter of transmittal. 3.9 The Employer shall grant up to 60 hours furnish the Federation one (1) copy of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiationsall official Board of Education minutes. 3.10 Employees shall not conduct Federation or Union business on the Employer’s work time except as expressly set forth in Section 93.11. 3.11 Contract administration meetings shall be at times mutually scheduled by the Federation and the Employer. Designated Time spent by the grievant, a representative designated by the Federation representatives and/or members of committees designated by the Employer to attend such meetings shall result in no loss of pay if the meetings occur during normal working hours, and their local affiliates shall require no additional compensation directly from the Employer if beyond normal working hours. 3.12 The Employer shall reproduce this Agreement and chapters shall receive ample opportunity distribute it to provide membership information to Federation-represented positions all present employees. 3.13 For any new employees hired during the employee onboarding process. Because State agencies have a variety term of onboarding processesthis Agreement, the Federation Employer shall schedule its access time with each agency. The Employer and Federation shall work together provide the following information: A. A copy of this Agreement; B. A job description of duties for the position; C. Materials pertaining to ensure reasonable access benefits provided by the Employer; D. Information provided by the Federation; E. Other materials of interest to the onboarding processes through either in-person presentations or other avenues--new employees, such as web-based and/or written information—in those situations where in-person orientation does not occurservices and facilities available for use.

FEDERATION RIGHTS. Section 1. If In the event the Federation designates a member employee Investigator to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units unit shall be furnished to the agency director Division Administrator immediately after their election and the agency director Division Administrator shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by the employees Investigators during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. The Federation’s 's staff will be allowed to visit work areas of the employees Investigators during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management the Division Administrator and shall not unduly disrupt work in progress. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management Management on bulletin boards currently used for employee Investigator notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, with the written approval of the employeeInvestigator, have the right to inspect an employeeInvestigator's personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7. The Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such use. Section 8. The Employer shall grant up to 60 hours a reasonable amount of paid release time per biennium to selected and a designated Federation officers or representatives representative for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section 1. If the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. A. The Federation’s staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progress. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union through its representatives, shall have the right to utilize transact official Federation business relevant to employees on school district property at all reasonable times, provided that it does not interfere with or interrupt classes or other normal school district operations. Such rooms or other appropriate meeting facilities shall be made available to for Federation use as requested without charge to the StateFederation, except that the District may make a reasonable charge when special service is required beyond normal operational practice. B. The Federation and its building representatives shall have the right to use school district facilities and equipment. including typewriters, calculating machines, and audiovisual equipment, at reasonable times, when the same are not otherwise in use. The Federation agrees to pay costs of all materials and supplies incidental to such use. C. The District shall permit Federation representatives to visit the school district buildings. Federation representatives shall make known their presence to the appropriate authority in the building. Employee conferences, should they become necessary, shall be scheduled so as not to interfere with work assignments or disrupt normal school district functions. D. The Federation shall have the right to make announcements at employees staff meetings or by use of any existing communication procedures not ordinarily available to students. E. The Federation and its representatives shall have the right to post notices of activities and matters of Federation business and concern on staff bulletin boards. At least one such bulletin board shall be in each school district building. The Federation may use the District mail boxes for communications. F. The District shall make available to the Federation, upon written request to the Office of the Superintendent, any and all reasonably available information, statistics and records which are relevant to negotiations or necessary for the proper enforcement of the terms of this Agreement. G. The District agrees to provide the Federation with the name, address and cost center of all unit members by October 10th of each school year. Thereafter, a listing of the name, address, work site, position, and home phone number, if available, of newly hired employees shall be provided on an monthly basis. H. The Federation shall be provided time on the agenda of each regular board meeting for brief comments. If the Federation has a formal presentation, it shall be afforded a reasonable amount of time as determined by the Board. Subject to the timeline for notification established by the District, the Federation shall notify the Office of the Superintendent of the proposed length of the Federation's email system formal presentation, the subject matter thereof, and any specific action to be required from the Board or administration at the meeting. The Federation agrees not to use its rights under this Section for the purpose of posting and communicating electronic notices. The union will comply collective bargaining with all State policies and practices regarding the appropriate use Board or any of electronic communications. Under no conditions shall its members, or for discussing matters which the email system Board believes to be used of primary concern to promote or oppose political candidates, ballot issues or referendaemployees covered by other bargaining agreements. Section 6. Accredited I. The Federation representatives shall, with shall be given time on the written approval agenda of the employee, have the right to inspect an employee's personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access any general orientation meeting conducted by the Federation. Section 7. The Federation may be allowed to use the employer's facilities District for Federation meetings contingent upon availability and management approvalnew employees covered under this Agreement. The Federation shall also be liable for any damages as a result of such use. Section 8. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample given an opportunity to provide membership information input in the planning and development of such orientation meetings. X. The Federation appointed representative at worksites having eight (8) or more bargaining unit members shall be allowed release time of up to Federationforty-represented positions during five (45) minutes or one (1) class period, whichever is less, per month for the employee onboarding processpurpose of attending to matters relating to this Agreement. Because State agencies have Such representatives must be employed for seven (7) hours or more per day. Designation of such periods must be agreed to by the worksite administrator and shall not interfere with educational or other work activities. K. In the event that the District creates a variety of onboarding processesnew job classification, the Federation shall schedule its access time with each agency. The Employer Union will be notified of the job title, job description, and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occurproposed salary range.

FEDERATION RIGHTS. Section 1. If the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. A. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. The Federation’s staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progress. Section 5. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize the State's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, with the written approval of the employee, have the right to inspect an employee's personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7. The Federation may be allowed to use the employer's BOCES buildings for meetings without cost. Such meetings shall be scheduled during the hours the building is ordinarily open. Standard procedures for use of facilities for shall be followed so as not to conflict with previously scheduled events. The premises shall be left in good condition. B. Building representatives at each facility shall be given time at the end of each staff meeting to report on Federation meetings contingent upon availability and management approvalmatters. The scheduling of this time shall be at the discretion of the person in charge of the meeting. C. The Federation shall be liable for any damages as given an opportunity to schedule a result meeting with unit employees following the initial total staff meeting of such useBOCES. Section 8. D. The Employer shall grant up Federation will be allowed to 60 hours of paid release time per biennium place its own bulletin boards in faculty areas in each BOCES building and/or to selected and designated Federation officers or representatives for master contract negotiationsuse a faculty room bulletin board. Section 9E. The Federation may use employee mailboxes for communications where such mailboxes are available and to utilize the interoffice mail system, provided such usage does not create a hardship on said services. F. The Federation may use copying, duplicating equipment outside of working hours. Designated When copiers are used, BOCES will be reimbursed by the Federation representatives and their local affiliates and chapters at the rate of five (.05) cents per copy. G. The Chief Executive Officer shall receive ample opportunity make electronically available to provide membership information the President of the Federation one (1) copy of the agenda including any supplemental agendas of each regularly scheduled meeting of the Board. Copies of minutes of Board meetings will be sent to the President of the Federation-represented positions during . X. The President of the employee onboarding process. Because State agencies have a variety Federation or his/her designee, upon request to the Director of onboarding processesPersonnel Relations, will be granted eight (8) days leave without loss of pay or benefits for Federation business. I. Upon request to the District Superintendent or his/her designee, the Federation President, or his/her designee, will be allowed to use one day of Federation Business Leave (in addition to those covered in Section H above) for each day s/he must attend PERB pre-hearing conferences or formal hearings, arbitration hearings, unemployment compensation hearings or worker’s compensation hearings where the officer’s presence is specifically required for actively engaging in the proceeding. Such leave shall schedule its access time be limited to the grievant and/or one Federation officer per day, unless the parties mutually agree to a greater number. J. Within thirty (30) days of an employee whose title is represented by this unit first being employed or reemployed by OCM BOCES, OCM BOCES shall notify the unit of the employee’s name, address, job title, employing agency and work location. K. Up to a total of fifteen (15) workdays shall be allowed each year for employees duly designated by the Federation as delegates to the NYSUT Representative Assembly. Employees so designated shall be granted leave with each agencypay. The Employer and president of the Federation shall work together to ensure reasonable access to notify the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occurSuperintendent of the names of the delegates and the meeting dates at least two (2) weeks before the scheduled meeting dates. L. The Federation President will be provided with a seniority list annually by February 1.

FEDERATION RIGHTS. Section 1. If In the event the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director Employer immediately after their election and the agency director Employer shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected . Section 4. Selected and designated Federation officers or appointees shall be allowed a reasonable amount of cumulative paid time per grievance to investigate and participate in the grievance process grievanceson behalf of a member employee who has filed a grievance, including arbitration matters, but matters provided the Employer will not compensate employer is notified in advance and the aforementioned individuals for release time spent in such activities outside of their is arranged through normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities.leave Section 45. The Federation’s 's staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management the employer and shall not unduly disrupt work in progress. Section 56. The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. Section 7. The union Federation and employees within the bargaining unit shall have the right to not utilize the State's ’s email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referendaFederation business. Section 68. Accredited Federation representatives shall, with the written approval of the employee, have the right to inspect an employee's personnel file and any separately held medical file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access by the Federation. Section 7. The Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result of such use. Section 89. The Employer shall grant actual time spent at negotiations, up to 60 twenty (20) hours per representative, of paid release time per biennium negotiation year to up to three selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives negotiations related to this Agreement or related to any subsequent collective bargaining negotiations between Employer and their local affiliates and chapters shall receive ample opportunity to provide membership information to the Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer Federation retains the right to designate which employees will participate in negotiations. The employee shall track all time spent on Federation matters and Federation shall work together to ensure reasonable access to submit any tracked time in the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occurcomment section of the time reporting system utilized by the Employer.

FEDERATION RIGHTS. Section 1. If 9.8 9.9, 9.10, 9.11 Revised 4/27/15 TA 9.1 Authorized Federation representatives shall have the right of reasonable use of District facilities at times other than normal working hours and/or hours of student instruction for purposes of transacting lawful Federation designates a member employee to act in business provided such use does not interfere with the capacity as official spokesperson for the Federation on any matterschool program operations or duties of unit members, and provided further, such a designation shall be made in writing and shall specify an authorized Federation representative first fully comply with the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. The Federation’s staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progress. Section 5appropriate District Civic Center permit procedures. The Federation may utilize be assessed a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used fee for employee notices. No derogatory information concerning the Employer shall be posted unusual expenses incurred by the Federation. The union District. 9.2 Authorized Federation representatives shall have the right to utilize post notices with appropriate Federation identification regarding activities and matters of legitimate Federation concern on designated bulletin boards, at least one of which shall be provided at each school site in areas frequented by unit members. In addition, the State's email system Federation shall have the right to use the District mail service and mail boxes for communications to unit members concerning activities and matters of legitimate Federation concern. Copies of all materials posted or distributed shall be provided to the Superintendent at the time the information is posted or distributed. The Federation shall not post or distribute information which is knowingly false. After consultation with Federation, the Superintendent or designee may refuse the posting or distribution of any information which is knowingly false. 9.3 Authorized Federation representatives shall have the right of reasonable access to areas in which unit members work during non-working time for the purpose of posting transacting legitimate Federation business provided such business does not interfere with the school program, operation, and/or duties of unit members. Upon arriving at the work site, the Federation representative shall first report to the appropriate school site office to announce his/her presence. 9.4 The District shall make available to the Federation, upon request, public documents in its possession which are non-confidential or privileged, and communicating electronic noticeswhich are directly necessary and relevant to negotiations. The union will comply District may copy such documents for the Federation and may require the Federation to reimburse the District for any costs for labor and materials. 9.5 The Federation grievance representative or his/her designee shall receive reasonable release time for the purpose of resolving grievances in conference(s) with all State policies the District at the formal levels of the grievance procedure in Article III of the Agreement. 9.6 The District shall provide release time for the Federation President or designee for a total of fifteen (15) days per school year for the purpose of conducting Federation business, provided however, the Federation shall give the Superintendent reasonable prior notice and practices regarding such release time does not unduly interfere with the appropriate use of electronic communications. Under no conditions shall the email system overall educational program and not be used in connection with any withdrawal or withholding of services or related concerted activities. Two (2) additional days of release time will be provided to promote or oppose political candidatesthe Federation in accordance with the conditions set forth herein, ballot issues or referendaprovided the Federation reimburse the District for the cost of substitutes. Section 6. Accredited 9.7 The Federation representatives shall, with the written approval of the employee, shall have the right to inspect an employeerepresentation on District committees that directly effect the unit member's personnel fileterms and conditions of employment which are within the scope of representation as defined in the Educational Employment Relations Act. 9.8 The District shall provide the Federation notice of all new hires within the bargaining unit including their name, with classification and work location. This notice shall be provided through the exception District website on the classified employee spreadsheet attached to the regular Board agenda. 9.9 All bargaining unit members working after 4pm shall be given release time to attend one (1) meeting per school year for the purpose of medical information unless contract ratification and review. 9.10 The Federation leadership or designee(s) shall be granted ten (10) total aggregate days release time to attend conferences or training sessions that are of mutual benefit to the issue involves such matters, District and only where justification is advanced for such access Federation. The first five (5) days shall be paid by the FederationDistrict, the remaining five (5) days shall be reimbursed by the Federation based on the per diem salary for each employee released. Section 7. The 9.11 All unit members, including those who are required to wear District uniforms, may elect instead to wear a Federation may be allowed to use provided shirt on the employer's facilities for Federation meetings contingent upon availability and management approval. The Federation shall be liable for any damages as a result last Friday of such useeach month. Section 8. The Employer shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiations. Section 9. Designated Federation representatives and their local affiliates and chapters shall receive ample opportunity to provide membership information to Federation-represented positions during the employee onboarding process. Because State agencies have a variety of onboarding processes, the Federation shall schedule its access time with each agency. The Employer and Federation shall work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occur.

FEDERATION RIGHTS. Section 13.1 The Federation and its members shall have the right to use the College facilities for meetings without charge, provided that such use shall not interfere with nor interrupt normal college operations, nor shall cause increased operational costs to the college, and that arrangement for such use shallbe made in accordance with established procedures. If The Federation shall pay for the use of the facilities that involves increased operational costs, including but not limited to additional custodial and maintenance services, technical support or use of specialized facility equipment such as sound and audio-visual systems in the Performing Arts Center. 3.2 The Federation President or another designated Federation member shall be provided with a copy of the College’s Employment Status form for classified employees within seven (7) calendar days from the time the Human Resource Department receives the completed form. The status form shall include the employees’ names, addresses, date of hire, job titles, pay code and salary, including salary level and step. This information shall be held in confidence by the Federation designates a member employee to act in the capacity as official spokesperson officers and only used for the Federation on any matter, such a designation shall be made in writing and shall specify the period covered by the designationbusiness. Section 2. A written list of the accredited officers and 3.3 Duly authorized representatives of the individual bargaining units shall be furnished to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by permitted to transact official Federation business on the employees during their non-duty hours; provided, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activitiescollege campus. Section 4. The Federation’s staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progress. Section 5. 3.4 The Federation may utilize a reasonable amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted by the Federation. The union shall have the right to utilize use College owned equipment, including but not limited to, personal computers, copiers, calculating machines and all types of media equipment, without costs, when such equipment is not otherwise in use for instructional purposes, provided no additional cost to the State's email system for College is incurred. This excludes the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referendamotorpool. Section 6. Accredited 3.5 The Federation representatives shall, with the written approval of the employee, shall also have the right to inspect an employee's personnel fileuse College owned materials and supplies incidental to such use of equipment at cost. 3.6 The Federation shall have the right to use classified bulletin boards for posting notices of its activities and shall have the use of other internal channels of communication on campus, with including but not limited to the exception of medical information unless the issue involves such mattersSWOCC newsletter, and only where justification is advanced classified employee mailboxes, for such access by communications with classified members. All mass distributions shall clearly indicate the FederationFederation as the distributor of the material. Section 7. The Federation may be allowed to use the employer's facilities for Federation meetings contingent upon availability and management approval. 3.7 The Federation shall be liable for any damages as a result entitled to an ex officio position at all Board of such useEducation meetings and District Budget Committee meetings, and shall be allowed to enter and speak on agenda items in accordance with Board of Education policy. Section 83.8 The Federation shall be furnished agendas, minutes, published budgets and study materials at the same time and in the same form as those furnished the Board of Education except for that information which, in its current stage of discussion, must be considered confidential to prevent public embarrassment to an individual, individuals or the college, in accordance with Oregon State law. Such information shall not include the President’s letter oftransmittal. 3.9 The Employer shall grant up to 60 hours furnish the Federation one (1) copy of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiationsall official Board of Education minutes. 3.10 Employees shall not conduct Federation or Union business on the Employer’s work time except as expressly set forth in Section 93.11. 3.11 Contract administration meetings shall be at times mutually scheduled by the Federation and the Employer. Designated Time spent by the grievant, a representative designated by the Federation representatives and/or members of committees designated by the Employer to attend such meetings shall result in no loss of pay if the meetings occur during normal working hours, and their local affiliates shall require no additional compensation directly from the Employer if beyond normal working hours. 3.12 The Employer shall reproduce this Agreement and chapters shall receive ample opportunity distribute it to provide membership information to Federation-represented positions all present employees. 3.13 For any new employees hired during the employee onboarding process. Because State agencies have a variety term of onboarding processesthis Agreement, the Federation Employer shall schedule its access time with each agency. The Employer and Federation shall work together provide the following information: A. A copy of this Agreement; B. A job description of duties for the position; C. Materials pertaining to ensure reasonable access benefits provided by the Employer; D. Information provided by the Federation; E. Other materials of interest to the onboarding processes through either in-person presentations or other avenues--new employees, such as web-based and/or written information—in those situations where in-person orientation does not occurservices and facilities available foruse.

FEDERATION RIGHTS. Section 1. If the Federation designates a member employee to act in the capacity as official spokesperson for the Federation on any matter, such a designation 24.1 The following rights shall be made in writing and shall specify the period covered by the designation. Section 2. A written list of the accredited officers and representatives of the individual bargaining units shall be furnished granted exclusively to the agency director immediately after their election and the agency director shall be notified of any changes of said representatives within seven calendar days. Section 3. The internal business of the Federation shall be conducted by the employees during their non-duty hours; providedFederation, however, that selected and designated Federation officers or appointees shall be allowed a reasonable amount of paid time to investigate and process grievances, including arbitration matters, but the Employer will not compensate the aforementioned individuals for time spent in such activities outside of their normal work schedule, nor may an individual create any overtime liability as a direct or indirect result of such activities. Section 4. The Federation’s staff will be allowed to visit work areas of the employees during work hours and confer on employment relations matters, provided that such visitations shall be coordinated in advance with Management and shall not unduly disrupt work in progressbe granted to any other labor organization. Section 5. 24.2 The Institute shall provide the Federation may utilize a reasonable payroll deduction for employees who authorize the deductions in the amount of space on bulletin boards as determined by local management on bulletin boards currently used for employee notices. No derogatory information concerning the Employer shall be posted designated by the Federation. The union deductions shall have be made provided the right deduction request is submitted to utilize the StateInstitute's email system for the purpose of posting and communicating electronic notices. The union will comply with all State policies and practices regarding the appropriate use of electronic communications. Under no conditions shall the email system be used to promote or oppose political candidates, ballot issues or referenda. Section 6. Accredited Federation representatives shall, with the written approval of the employee, have the right to inspect an employee's personnel file, with the exception of medical information unless the issue involves such matters, and only where justification is advanced for such access payroll office on a form authorized by the Federation. The deductions shall be made from employee paychecks for each pay period. The authorizations may be submitted to the payroll office at any time, and the deductions will commence on the following payday. The deductions shall be transmitted to the Federation within a reasonable period of time following each pay date at which the deductions were made. Employee authorizations shall be continuous and may be terminated at any time provided the employee submits a written notice to the payroll office and the Federation at least thirty (30) days prior to the deduction termination. The Federation shall notify the Payroll Office of any change in the deduction amounts at least ten (10) days prior to the effective date of the new amount. The Federation agrees to render the Institute and Governing Board harmless for any action resulting from compliance with this provision. Section 724.3 The Federation shall be permitted to use employee mailboxes and E-mail at Institute worksites for the dissemination of information. The parties shall avoid the use of inflammatory or insulting language in any of their communications and use language that promotes a positive and productive relationship between the parties. Federation communications regarding political activity shall not be disseminated using TVI equipment or property. 24.4 The Federation may use meeting areas in Institute buildings at no cost to the Federation provided advanced scheduling has been made with the Institute and provided such meetings do not conflict with scheduled events or the Institute's facilities policy. 24.5 The Federation may be allowed to use make a presentation at new employee orientations. The Federation may also be allowed to make brief announcements at any employee meeting. 24.6 The Federation may be granted two (2) paid leave days and two (2) unpaid days each year of the employer's facilities for contract during which Federation meetings contingent upon availability and management approvalrepresentatives may conduct Federation business. These days shall be scheduled in a manner that does not unreasonably disrupt the educational program(s). 24.7 The Federation shall be liable for any damages as a result of such useprovided bulletin board space in each department. Section 824.8 Federation officials and/or representatives who are not Institute employees shall have the right to visit worksites for the purpose of conducting representational business provided they do not interfere with any employee's work schedule. 24.9 Upon request, the Institute shall provide the Federation with budget and salary information, which is considered public information. 24.10 Upon request, the Institute shall provide the Federation a listing of all unit members arranged according to hire date. The Employer listing shall grant up to 60 hours of paid release time per biennium to selected and designated Federation officers or representatives for master contract negotiationsalso include the member's work location. Section 924.11 The Federation worksite representatives are recognized as Federation leaders in their respective worksites. Designated This recognition carries with it the right of the representatives to carry out their Federation responsibilities provided these responsibilities do not interfere with the representative's or the employees' workload schedules. 24.11.1 Worksite representatives may distribute Federation materials and their local affiliates and chapters conduct Federation business provided this activity does not interfere with the representative's workload schedule. Materials distributed shall receive ample opportunity be in compliance with the provisions identified above in 24.3. 24.11.2 The worksite representative shall have the right to provide membership information bring to Federation-represented positions during the employee onboarding process. Because State agencies have a variety attention of onboarding processes, the worksite supervisor all matters pertaining to the rights of the Federation shall schedule its access time and other concerns of the employees provided these activities do not interfere with each agency. The Employer and Federation shall the representative's work together to ensure reasonable access to the onboarding processes through either in-person presentations or other avenues--such as web-based and/or written information—in those situations where in-person orientation does not occurschedule.