Common use of GRIEVANCE PROCEDURE (Continued Clause in Contracts

GRIEVANCE PROCEDURE (Continued. 6. The Board and the Administration will cooperate with any investigation of any grievance, and will furnish such information insofar as possible. Costs, if any, shall be paid by the requesting party. The cost of the copies shall comply with board policy. 7. Forms for filing a grievance and written decisions shall be given appropriate distribution to administrators, supervisors, and teachers. These forms will be readily available in each school office or from an Association representative. 8. The P.R.&R. Committee and such administrative personnel as designated by the Superintendent shall meet at least once annually to discuss and agree upon how grievances are to be handled. Such meetings shall be held prior to or during the first day of the school year. Such meetings shall be co-chaired by the chairman of the P.R.&R. Committee and a designee of the Superintendent and shall be conducted within the regular work day so far as possible. 9. A grievance must be initiated within fifteen (15) days following the act or condition or knowledge of the act which is the basis for said grievance. 10. The number of days indicated at each step shall be considered as maximum. If the aggrieved fails to file the grievance within the time limits specified in the succeeding sections of this procedure, it shall be presumed that said incident or grievance has been resolved. If the responding party fails to comply with any time limit in the succeeding sections of this procedure, the grievance may automatically be appealed to the next step in the grievance procedure. Both parties may, however, in writing, mutually agree to extend the time limits. 11. It shall be mutually agreed that the handling of any professional grievance may be conducted within the regular work day if such can be done without interruption of the students’ educational program. 12. In the event a grievance is carried to Step Four, the grievant and a member of the P.R.&R. Committee shall be granted released time with pay to attend hearings held by the arbiter if the hearing is held within a contract day.

GRIEVANCE PROCEDURE (Continued. 620.2 It is recognized and accepted by the Employer and the Union that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during working hours only when consistent with such employee duties and responsibilities. The Board Xxxxxxx involved and a grieving employee shall suffer no loss in pay when a grievance is processed during working hours, provided the Xxxxxxx and the Administration will cooperate with any investigation employee have notified and received the approval of any their supervisor to be absent to process a grievance, and will furnish that such information insofar absence would not be detrimental to the work programs of the Employer. 20.3 The procedure established by this Article shall be the sole and exclusive procedure for the processing of grievances, which are defined as possiblean alleged violation of the terms and conditions of this Agreement. 20.4 Grievances shall be resolved in conformance with the following procedure: Step 1: Upon the occurrence of an alleged violation of this Agreement, the employee involved shall attempt to resolve the matter on an informal basis with the employee’s supervisor. CostsIf the matter is not resolved to the employee’s satisfaction by the informal discussion, if anyit may be reduced to writing and referred to Step 2 by the Union. The written grievance shall set forth the nature of the grievance, the facts on which it is based, the alleged section(s) of the Agreement violated, and the relief requested. Any alleged violation of the Agreement not reduced to writing by the Union and submitted to the Employer within seven (7) calendar days of the first occurrence of the event giving rise to the grievance, shall be paid considered waived. The first occurrence shall be either the actual date of the occurrence or the date by which, through the exercise of reasonable diligence, the Union should have known of the alleged violation. Step 2: Within seven (7) calendar days after receiving the written grievance, a designated Employer Supervisor shall meet with the Union Xxxxxxx and attempt to resolve the grievance. If, as a result of this meeting, the grievance remains unresolved, the Employer shall reply in writing to the Union within three (3) calendar days following this meeting. The Union may refer the grievance in writing to Step 3 within seven (7) calendar days following receipt of the Employer’s written answer. Any grievance not referred in writing by the requesting party. The cost Union within seven (7) calendar days following receipt of the copies shall comply with board policy. 7. Forms for filing a grievance and written decisions shall be given appropriate distribution to administrators, supervisors, and teachers. These forms will be readily available in each school office or from an Association representative. 8. The P.R.&R. Committee and such administrative personnel as designated by the Superintendent shall meet at least once annually to discuss and agree upon how grievances are to be handled. Such meetings shall be held prior to or during the first day of the school year. Such meetings shall be co-chaired by the chairman of the P.R.&R. Committee and a designee of the Superintendent and shall be conducted within the regular work day so far as possible. 9. A grievance must be initiated within fifteen (15) days following the act or condition or knowledge of the act which is the basis for said grievance. 10. The number of days indicated at each step Employer’s answer shall be considered as maximum. If the aggrieved fails to file the grievance within the time limits specified in the succeeding sections of this procedure, it shall be presumed that said incident or grievance has been resolved. If the responding party fails to comply with any time limit in the succeeding sections of this procedure, the grievance may automatically be appealed to the next step in the grievance procedure. Both parties may, however, in writing, mutually agree to extend the time limitswaived. 11. It shall be mutually agreed that the handling of any professional grievance may be conducted within the regular work day if such can be done without interruption of the students’ educational program. 12. In the event a grievance is carried to Step Four, the grievant and a member of the P.R.&R. Committee shall be granted released time with pay to attend hearings held by the arbiter if the hearing is held within a contract day.

GRIEVANCE PROCEDURE (Continued. 6Step 2 If the grievance is not resolved satisfactorily at Step 1, the Association Grievance Committee or its representative may reduce the grievance to writing and present it within five (5) days after the decision has been made at Step 1 to the management representative designated in accordance with Section 5:05(i) below to handle grievances at Step 2. The Board management representative concerned shall render a written decision and deliver it to the Administration will cooperate with any investigation Association Grievance Committee within a further five (5) days of any grievance, and will furnish such information insofar as possible. Coststhe meeting held to discuss the grievance or, if anyno meeting is held, shall be paid by within five (5) days of the requesting partypresentation of the grievance at Step 2. Step 3 If no settlement is reached at Step 2, the Association Grievance Committee or its representative may, at any time within five (5) days of the receipt of the response at Step 2, submit the grievance to the Chief. The cost Chief or any person whom he has designated to decide the case shall hold a hearing at which one or more members of the copies shall comply with board policy. 7Association Grievance Committee or a representative of the Committee may make submissions. Forms for filing a Prior to such hearing the grievance and written decisions shall may be given appropriate distribution amended so as to administrators, supervisors, and teachers. These forms will be readily available reflect more accurately the issue or issues in each school office or from an Association representative. 8dispute. The P.R.&R. Committee and such administrative personnel as designated by Chief or the Superintendent Chief's designee shall meet at least once annually to discuss and agree upon how grievances are to be handled. Such meetings shall be held prior to or during the first day of the school year. Such meetings shall be co-chaired by the chairman of the P.R.&R. Committee and render a designee of the Superintendent and shall be conducted decision within the regular work day so far as possible. 9. A grievance must be initiated within fifteen five (155) days following the act hearing and notify the Committee accordingly. Step 4 If no settlement is reached at Step 3, the Association Grievance Committee or condition or knowledge its representative may, at any time within five (5) days of receipt of the act decision of the Chief or the Chief's designee, submit the grievance to the Board which is shall then fix a time within the basis for said grievancenext six (6) weeks at which time it will hear submissions from one (1) or more members or a representative of the Grievance Committee. The Board will notify the Committee in writing of its decision within five (5) days of the hearing. 105:02 Where a difference between the parties concerns the interpretation, application or administration of this Agreement, including any question as to whether a matter is arbitrable, or where an alleged violation affects: (a) more than one (1) member, or (b) the interests of either party to this Agreement. The number Either party may initiate and process the grievance on behalf of days indicated at each step shall be considered as maximum. If the aggrieved fails to file members or the grievance within party concerned, as the time limits specified in the succeeding sections of this procedure, it shall be presumed that said incident or grievance has been resolved. If the responding party fails to comply with any time limit in the succeeding sections of this procedure, the grievance case may automatically be appealed to the next step in the grievance procedure. Both parties may, however, in writing, mutually agree to extend the time limitsbe. 11. It shall be mutually agreed that the handling of any professional grievance may be conducted within the regular work day if such can be done without interruption of the students’ educational program. 12. In the event a grievance is carried to Step Four, the grievant and a member of the P.R.&R. Committee shall be granted released time with pay to attend hearings held by the arbiter if the hearing is held within a contract day.

GRIEVANCE PROCEDURE (Continued. 6. The Board grievance shall set forth the nature of the grievance, the facts on which it is based, the alleged section(s) of the Agreement violated, and the Administration will cooperate with any investigation relief requested. Any alleged violation of any the Agreement not reduced to writing by the Union within seven (7) calendar days of the first occurrence of the event giving rise to the grievance or within the use of reasonable diligence should have had knowledge of the first occurrence of the event giving rise to the grievance, and will furnish such information insofar as possible. Costs, if any, shall be paid considered waived. Step 2. Within seven (7) calendar days after receiving the written grievance a designated Employer supervisor shall meet with the Union Xxxxxxx and attempt to resolve the grievance. If, as a result of this meeting, the grievance remains unresolved, the Employer shall reply in writing to the Union within three (3) calendar days following this meeting. The Union may refer the grievance in writing to Step 3 within seven (7) calendar days following receipt of the Employer’s written answer. Any grievance not referred in writing by the requesting partyUnion within seven (7) calendar days following receipt of the Employer’s answer shall be considered waived. Step 3. Within seven (7) calendar days following receipt of a grievance referred from Step 2 a designated Employer supervisor shall meet with the Union Business Manager or his/her designated representative and attempt to resolve the grievance. Within seven (7) calendar days following this meeting the Employer shall reply in writing to the Union stating the Employer’s answer concerning the grievance. If, as a result of the written response the grievance remains unresolved, the Union may refer the grievance to Step 4. Any grievance not referred in writing by the Union to Step 4 within seven (7) calendar days following receipt of the Employer’s answer shall be considered waived. Step 4. If the grievance remains unresolved, the Union may within seven (7) calendar days after the response of the Employer in Step 3, by written notice to the Employer, request arbitration of the grievance. The cost of the copies shall comply with board policy. 7. Forms for filing a grievance and written decisions shall be given appropriate distribution to administrators, supervisors, and teachers. These forms will be readily available in each school office or from an Association representative. 8. The P.R.&R. Committee and such administrative personnel as designated by the Superintendent shall meet at least once annually to discuss and agree upon how grievances are to be handled. Such meetings shall be held prior to or during the first day of the school year. Such meetings shall be co-chaired by the chairman of the P.R.&R. Committee and a designee of the Superintendent and arbitration proceedings shall be conducted by an arbitrator to be selected by mutual Agreement of the Employer and the Union within seven (7) calendar days after notice has been given. If the parties fail to mutually agree upon an arbitrator within the regular work said seven (7) day so far as possibleperiod, either party may request the Bureau of Mediation Services to submit a panel of five (5) arbitrators. Both the Employer and the Union shall have the right to strike two (2) names from the panel. The Union shall strike the first (lst) name; the Employer shall then strike one (l) name. The process will be repeated and the remaining person shall be the arbitrator. 923.5 The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the provisions of this Agreement. A grievance must The arbitrator shall consider and decide only the specific issue submitted in writing by the Employer and the Union and shall have no authority to make a decision on any other issue not so submitted. The arbitrator shall be initiated without power to make decisions contrary to or inconsistent with or modifying or varying in any way the application of laws, rules or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within fifteen thirty (1530) days following the act or condition or knowledge close of the act which is hearing or the basis for said grievance. 10submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The number of days indicated at each step decision shall be considered as maximum. If based solely on the aggrieved fails arbitrator's interpretation or application of the express terms of this Agreement and to file the facts of the grievance within presented. The decision of the time limits specified in the succeeding sections of this procedure, it arbitrator shall be presumed that said incident or grievance has been resolved. If final and binding on the responding party fails to comply with any time limit in the succeeding sections of this procedureEmployer, the grievance may automatically be appealed to Union and the next step in the grievance procedure. Both parties may, however, in writing, mutually agree to extend the time limitsemployees. 11. It shall be mutually agreed that the handling of any professional grievance may be conducted within the regular work day if such can be done without interruption of the students’ educational program. 12. In the event a grievance is carried to Step Four, the grievant and a member of the P.R.&R. Committee shall be granted released time with pay to attend hearings held by the arbiter if the hearing is held within a contract day.

GRIEVANCE PROCEDURE (Continued. 6The time limits above may be amended by written agreement of the parties. Divisionor Association grievances shall be initiated by the giving written notice to the other party within ten (10) days of the date on which the party giving the notice becomes aware or ought to have becomeaware of the action or circumstancesgiving rise to the grievance. If the grievance is not settled to the mutual satisfaction of the parties within ten days of receipt of the notice, the may refer it to arbitration. After a grievance has been presented in writing under Step of Article the Division or its representativesshall not attempt to settle the grievance either directly or indirectly with the aggrieved employee without the written consent of the Association. Local union representatives will be granted necessary time off with pay to meet the Division for the purpose of processing grievances subject to a maximum cost to the Division of maintaining salaries for two (2) employees so engaged. When either party requests that a grievance be submitted to arbitration, the request shall be made by registered mail addressed to the other party of the Agreement, within forty (40) working days following the exhaustion of the grievance procedure, indicating the name of its nominee on an Arbitration Board. Within five (5) days thereafter, the other party shall answer by registered mail indicating the name and address of its appointee to the Arbitration Board. The two (2) appointees shall select an impartial chair. If the two (2) appointees fail to agree upon a Chair within seven (7) days of their appointment, the appointment shall be made by the Minister of Labour upon request of either party. The arbitrator may determine his own procedure, but shall give full opportunity to all parties to present evidence and make representations to him. The arbitrator shall render his decision within ten working days from the time he holds his final meeting. The decision of the majority of the members of the Arbitration Board is the decision of the Arbitration Board and, if there is no decision that is common to a majority of the members, the decision of the Chair of the Arbitration Board shall be deemed to be the decisionof the Arbitration Board. The decision of the Arbitration Board shall be final, binding and enforceable on all parties. The Board and of Arbitration shall not have the Administration will cooperate with power to change this Agreement or to alter, modify or amend any investigation of its provisions or make any grievance, and will furnish such information insofar as possible. Costs, if any, shall be paid by decision contrary to the requesting party. The cost of the copies shall comply with board policy. 7. Forms for filing a grievance and written decisions shall be given appropriate distribution to administrators, supervisors, and teachers. These forms will be readily available in each school office or from an Association representative. 8. The P.R.&R. Committee and such administrative personnel as designated by the Superintendent shall meet at least once annually to discuss and agree upon how grievances are to be handled. Such meetings shall be held prior to or during the first day of the school year. Such meetings shall be co-chaired by the chairman of the P.R.&R. Committee and a designee of the Superintendent and shall be conducted within the regular work day so far as possible. 9. A grievance must be initiated within fifteen (15) days following the act or condition or knowledge of the act which is the basis for said grievance. 10. The number of days indicated at each step shall be considered as maximum. If the aggrieved fails to file the grievance within the time limits specified in the succeeding sections provisions of this procedure, it Agreement. Each party shall be presumed that said incident or grievance has been resolved. If the responding party fails to comply with any time limit in the succeeding sections of this procedure, the grievance may automatically be appealed to the next step in the grievance procedure. Both parties may, however, in writing, mutually agree to extend the time limits. 11. It shall be mutually agreed that the handling of any professional grievance may be conducted within the regular work day if such can be done without interruption of the students’ educational program. 12. In the event a grievance is carried to Step Four, the grievant and a member of the P.R.&R. Committee shall be granted released time with pay to attend hearings held by the arbiter if the hearing is held within a contract day.pay:

GRIEVANCE PROCEDURE (Continued. 6. The A step in the grievance procedure may be omitted upon the written consent of the Board and the Administration will cooperate Union. Any grievance not processed in accordance with any investigation of any grievancethe grievance procedure outlined in this article, and will furnish such information insofar as possible. Costs, if any, shall be paid by the requesting party. The cost of the copies shall comply with board policy. 7. Forms for filing including a grievance and written decisions shall be given appropriate distribution to administrators, supervisors, and teachers. These forms will be readily available in each school office or from an Association representative. 8. The P.R.&R. Committee and such administrative personnel as designated by the Superintendent shall meet at least once annually to discuss and agree upon how grievances are to be handled. Such meetings shall be held prior to or during the first day of the school year. Such meetings shall be co-chaired by the chairman of the P.R.&R. Committee and a designee of the Superintendent and shall be conducted within the regular work day so far as possible. 9. A grievance must be initiated within fifteen (15) days following the act or condition or knowledge of the act which is not initiated or processed to the basis for said grievance. 10. The number of days indicated at each next higher step shall be considered as maximum. If the aggrieved fails or to file the grievance arbitration within the time limits specified in the succeeding sections of this procedure, it shall be presumed that said incident or grievance has been resolveddeemed to be abandoned. If the responding party fails to comply with reply to a grievance within the time limits set out in any time limit in the succeeding sections of this procedurestep above, the grievance may automatically be appealed submitted to the next step in of the grievance procedure. Both When either party requests that a grievance be submitted to Arbitration, the request shall, as noted in Step be made within twenty instructional days addressed to the other party to the Agreement, indicating the name and address of its nominee to an Arbitration Board. Within twenty instructional days thereafter, the other party shall answer indicating the name and address of its nominee to the Arbitration Board. The two nominees so selected shall, within fifteen instructional days of the appointment of the second of them or by a time mutually agreed upon, appoint a third person who shall be the Chairperson. If either party fails to appoint an Arbitrator or if the nominees fail to agree upon a Chairperson within the time limit, the appointment shall be made by the Minister of Labour upon the request of either party. The Arbitration Board shall hear and determine the grievance and shall issue a decision and the decision shall be final and binding upon the parties. The decision of the majority shall be the decision of the arbitration board, but if there is no majority the decision of the Chairperson shall govern. The Arbitration Board shall have no jurisdiction to alter, modify or amend any part of this agreement. Each of the parties shall bear the expense of its own nominee and the parties shall jointly share the of the Chairperson of the Arbitration Board. The parties may, howeverby mutual consent, agree on the appointment of a single arbitrator who shall have the same powers and be subject to the same limitations as an arbitration board. Nothing in writing, this Article precludes the Parties from mutually agree agreeing to extend grievance mediation during any stage of the grievance/arbitration procedure. The agreement shall be made in writing and stipulate the name of the person and the time limits. 11line for grievance mediation to occur. It Expenses for the Mediator shall be mutually agreed that the handling of any professional grievance may be conducted within the regular work day if such can be done without interruption of the students’ educational programshared equally by both Parties. 12. In the event a grievance is carried to Step Four, the grievant and a member of the P.R.&R. Committee shall be granted released time with pay to attend hearings held by the arbiter if the hearing is held within a contract day.

GRIEVANCE PROCEDURE (Continued. 6. The Board and STEP FOUR — If the Administration will cooperate with any investigation of any grievance, and will furnish such information insofar as possible. Costs, if any, shall be paid by the requesting party. The cost of the copies shall comply with board policy. 7. Forms for filing a grievance and written decisions shall be given appropriate distribution to administrators, supervisors, and teachers. These forms will be readily available action in each school office or from an Association representative. 8. The P.R.&R. Committee and such administrative personnel as designated Step Three by the Superintendent does not resolve the grievance to the satisfaction of the grievant or no decision has been rendered by the Superintendent within ten (10) days, the grievant may, within ten (10) days, appeal in writing to the Board. The Notice of Appeal shall meet be sent to the Superintendent, principals, immediate supervisor, representative of the Association and a copy filed with the Treasurer of the Board at least once annually five (5) days prior to discuss and a regular meeting of the Board. Within three (3) days after the Board meeting, the Board shall issue a written response explaining its rationale for granting or denying the grievance. If the grievance is not resolved, each party will name its representative hereinafter referred to as appointee. Within five (5) days the appointee of the Board shall, with the appointee of the Association, jointly select an impartial arbiter. If the appointees cannot agree upon how grievances are to be handled. Such meetings on the selection of an impartial arbiter, selection of the arbiter shall be held prior made from a list of names submitted by the American Arbitration Association in accordance with its rules and procedures. The arbiter shall submit recommendations in writing with copies sent to or during the first day employee, the representative of the school yearAssociation, the Board, and the Superintendent within thirty (30) calendar days. Such meetings The decision and recommendation shall be co-chaired binding upon the parties. The costs of the arbiter will be shared equally by the chairman Association and the Board. MISCELLANEOUS PROVISIONS a. Nothing in this procedure shall be construed so as to deny the Association or its representatives the right to redress before an appropriate administrative agency or through the courts. b. The aggrieved teacher, the Board and/or the representative of either shall not be denied the right to advice, counsel, and/or representation on any of the P.R.&R. Committee and levels listed above. c. No teacher shall file a designee grievance after the effective date of his or her resignation. d. The following items shall not be the basis of any grievance filed under this grievance procedure: 1. Failure to re-employ or the termination of the Superintendent and services of any limited contract teacher. 2. Failure to re-employ or the termination of the services of any teacher on a continuing contract. e. Processing of grievances shall be conducted within the regular work day at times so far as possible. 9. A grievance must be initiated within fifteen (15) days following the act or condition or knowledge of the act which is the basis for said grievance. 10. The number of days indicated at each step shall be considered as maximum. If the aggrieved fails not to file the grievance within the time limits specified in the succeeding sections of this procedure, it shall be presumed that said incident or grievance has been resolved. If the responding party fails to comply with any time limit in the succeeding sections of this procedure, the grievance may automatically be appealed to the next step in the grievance procedure. Both parties may, however, in writing, mutually agree to extend the time limits. 11. It shall be mutually agreed that the handling of any professional grievance may be conducted within the regular work day if such can be done without interruption of affect the students’ educational program. 12. In the event a grievance is carried to Step Four, the grievant and a member of the P.R.&R. Committee shall be granted released time with pay to attend hearings held education program except as otherwise approved by the arbiter if the hearing is held within a contract daySuperintendent or Board.

GRIEVANCE PROCEDURE (Continued. 6is not satisfied with the oral reply of the supervisor, a written grievance may be filed. The Board and the Administration will cooperate with any investigation of any grievance, and will furnish such information insofar as possible. Costs, if any, shall be paid by the requesting party. The cost of the copies shall comply with board policy. 7. Forms for filing a grievance and written decisions shall be given appropriate distribution to administrators, supervisors, and teachers. These forms will be readily available in each school office or from an Association representative. 8. The P.R.&R. Committee and such administrative personnel as designated by the Superintendent shall meet at least once annually to discuss and agree upon how grievances are to be handled. Such meetings shall be held prior to or during the first day of the school year. Such meetings shall be co-chaired by the chairman of the P.R.&R. Committee and a designee of the Superintendent and shall be conducted within the regular work day so far as possible. 9. A grievance must be initiated presented in writing to the appropriate Manager or designate within fifteen (15) three working days of the receipt of the oral reply referred to in above. The grievance will be on a form agreed upon between the parties and will state the name of the and classification, the name of the xxxxxxx for the area involved in processing the written grievance, the date upon which the grievance was prepared, the details of the grievance, the date upon which it is alleged to have first occurred, the supervisor’s name and title, the articles and sections of the agreement alleged to be violated, the remedy sought and the signature of the and the xxxxxxx. The Manager or designate must deliver the decision in writing within four working days following the act or condition or knowledge date of the act which receipt of the referral to Step If it is the basis for said grievance. 10. The number of days indicated at each step shall be considered not referred to Step as maximum. If the aggrieved fails to file the grievance within the time limits specified in the succeeding sections of this procedure, it shall be presumed that said incident or grievance has been resolved. If the responding party fails to comply with any time limit in the succeeding sections of this procedureprovided below, the grievance may automatically will be appealed considered to be satisfactorily resolved on the next step in the grievance procedurebasis of such decision. Both parties may, however, in writing, mutually agree to extend the time limits. 11. It shall be mutually agreed that the handling of any professional The grievance may be conducted within referred to Step 2 by submitting it to the regular work day if such can Centre Manager, Visa Centre, or designate, on the form referred to in Step This must be done without interruption within five working days following the receipt of the students’ educational program. 12Step answer, and is to include an explanation as to why the employer’s response at Step 1 is not satisfactory. The Centre Manager or designate will convene a meeting with the and the xxxxxxx for the area and one representative of the bargaining committee within five working days of the grievance being referred to Step The trade union representative may also attend this meeting. The Employer must deliver its decision in writing within ten working days of the date of the Step 2 meeting. In the event interests of timely resolution of problems and concerns any differences arising between the employer and the trade union concerning the interpretation, application, administration or alleged violation of this collective agreement should first be verbally reviewed with the Centre Manager, Toronto Visa Centre or the local trade union Chairperson, or either party’s designate, prior to originating a grievance is carried to Step Four, the grievant and a member of the P.R.&R. Committee shall be granted released time with pay to attend hearings held by the arbiter if the hearing is held within a contract day.grievance

GRIEVANCE PROCEDURE (Continued. 5. The aggrieved shall have the right at all steps to be accompanied by or represented by the Association. The aggrieved shall have the right at all steps to present documentation and witnesses in his/her behalf. The Responding Party shall have the right to assistance, representation, documentation and witnesses. 6. The Board and the Administration will cooperate with any investigation of any grievance, and will furnish such information insofar as possible. Costs, if any, shall be paid by the requesting party. The cost of the copies shall comply with board policy. 7. Forms for filing a grievance and written decisions shall be given appropriate distribution to administrators, supervisors, and teachers. These forms will be readily available in each school office or from an Association representative. 8. The P.R.&R. Committee and such administrative personnel as designated by the Superintendent shall meet at least once annually to discuss and agree upon how grievances are to be handled. Such meetings shall be held prior to or during the first day of the school year. Such meetings shall be co-chaired by the chairman of the P.R.&R. Committee and a designee of the Superintendent and shall be conducted within the regular work day so far as possible. 9. A grievance must be initiated within fifteen (15) days following the act or condition or knowledge of the act which is the basis for said grievance. 10. The number of days indicated at each step shall be considered as maximum. If the aggrieved fails to file the grievance within the time limits specified in the succeeding sections of this procedure, it shall be presumed that said incident or grievance has been resolved. If the responding party fails to comply with any time limit in the succeeding sections of this procedure, the grievance may automatically be appealed to the next step in the grievance procedure. Both parties may, however, in writing, mutually agree to extend the time limits. 11. It shall be mutually agreed that the handling of any professional grievance may be conducted within the regular work day if such can be done without interruption of the students’ educational program. 12. In the event a grievance is carried to Step Four, the grievant and a member of the P.R.&R. Committee shall be granted released time with pay to attend hearings held by the arbiter if the hearing is held within a contract day.

GRIEVANCE PROCEDURE (Continued. 6grievance panel recommend that the matter be submitted to arbitration, the Union shall have ten (10) working days after the panel’s decision to submit the matter to arbitration in accordance with the procedures set forth below. If the grievance is not so submitted within ten days, it will be considered settled on the basis of the last disposition. If the grievance panel elects to arbitrate the grievance, an impartial arbitrator will be selected by mutual consent of the parties or under the rules and regulations of the Federal Mediation and Conciliation service and subpoenas shall be available to either party under such rules and regulations. Costs of the arbitration shall be shared equally by the City and the Union. The Board decision of the arbitrator shall be binding upon both parties and the Administration grievant(s) involved. The arbitrator shall have no authority to add to, subtract from, change, or modify any provisions of this Agreement. A) Grievances must be taken up promptly and no grievance will cooperate with be considered or discussed which is presented later than ten (10) working days exclusive of Saturdays, Sundays and holidays, after such has happened. B) The Union shall have the right to examine time sheets and any investigation other records pertaining to the computation of compensation of any grievance, and will furnish such information insofar as possible. Costs, if any, shall be paid by the requesting party. The cost employee whose pay is in dispute or other records of the copies shall comply with board policyCity pertaining to a specific grievance at reasonable time, at the discretion of the employer. 7SECTION 3. Forms It is further agreed that in all cases of any unauthorized strike, slow-down, walk- outs or any unauthorized cessation of work, the Union shall not be liable for filing a grievance and written decisions damage resulting from such unauthorized acts of its members. While the Union shall be given appropriate distribution undertake every reasonable means to administratorsinduce such employees to return to their job during any such period of unauthorized stoppage, supervisors, and teachers. These forms will be readily available in each school office or from an Association representative. 8. The P.R.&R. Committee and such administrative personnel as designated by it is agreed that the Superintendent shall meet at least once annually to discuss and agree upon how grievances are to be handled. Such meetings shall be held prior to or City during the first day twenty-four (24) hours of such unauthorized work stoppage shall have the school yearsole and complete right of reasonable discipline short of discharge. Such meetings Union members shall not be co-chaired by the chairman entitled to or have any recourse to any other provisions of the P.R.&R. Committee and a designee of the Superintendent and shall be conducted within the regular work day so far as possiblethis Agreement. 9SECTION 4. A grievance must be initiated within fifteen After the first twenty-four (1524) days following the act or condition or knowledge hour period of the act which is the basis for said grievance. 10. The number of days indicated at each step shall be considered as maximum. If the aggrieved fails to file the grievance within the time limits specified in the succeeding sections of this procedure, it shall be presumed that said incident or grievance has been resolved. If the responding party fails to comply with any time limit in the succeeding sections of this procedure, the grievance may automatically be appealed to the next step in the grievance procedure. Both parties maysuch stoppage, however, the City shall have the right to immediately discharge any Union member participating in writingany unauthorized strike, mutually agree slow-down, walk-out, or any other unauthorized cessation of work, and such Union member shall not be entitled to extend the time limitsor have any recourse to any other provisions of this Agreement. 11SECTION 5. It Should either party not accept and abide by the procedure set forth in this Article or the decision resulting therefrom, then in such instance, any provisions of this contract notwithstanding, the party violating the terms of this Article shall be mutually agreed that denied the handling benefits of any professional grievance may be conducted within the regular work day if such can be done without interruption of the students’ educational programthis Article. 12. In the event a grievance is carried to Step Four, the grievant and a member of the P.R.&R. Committee shall be granted released time with pay to attend hearings held by the arbiter if the hearing is held within a contract day.

GRIEVANCE PROCEDURE (Continued. 6The Bargaining Unit may process or continue to process a grievance through the procedure on behalf of a estate with the written consent of the estate. The Bargaining Unit may process or continue to process a grievance through the procedure on behalf of a retired Member with the written consent of that Member. The Bargaining Unit or the Board and may initiate a policy grievance in accordance with Article The grievance shall state the Administration will cooperate with any investigation of any facts giving rise to the grievance, and will furnish such information insofar as possibleincluding: the date on which the incident giving rise to the grievance occurred; shall the section or sections of the Collective Agreement claimed violated; shall state the relief requested. CostsIn the case of a Bargaining Unit policy grievance, if any, the grievance shall be paid signed by the requesting party. The cost President of the copies shall comply with board policy. 7. Forms for filing Bargaining Unit and, in the case of a Board policy grievance, the grievance and written decisions shall be given appropriate distribution to administrators, supervisors, and teachers. These forms will be readily available in each school office or from an Association representative. 8. The P.R.&R. Committee and such administrative personnel as designated signed by the Superintendent shall meet at least once annually to discuss and agree upon how grievances are to be handled. Such meetings shall be held prior to or during the first day Director of the school year. Such meetings shall be co-chaired by the chairman of the P.R.&R. Committee and a designee of the Superintendent and shall be conducted within the regular work day so far as possible. 9Education. A policy grievance must be initiated within fifteen thirty (1530) days following the act or condition or knowledge of time the act which is the basis for said grievance. 10. The number of days indicated at each step shall be considered as maximum. If the aggrieved fails circumstances giving rise to file the grievance within were known or should have been known. In the time limits specified case of a Bargaining Unit policy grievance, the grievance shall proceed immediately to the Director, in the succeeding sections case of this procedurea grievance initiated by the Board, it shall be presumed that said incident or grievance has been resolvedforwarded to the President of the Bargaining Unit for resolution. If The reply to the responding party fails to comply with any time limit Director, in the succeeding sections case of this procedurea Bargaining Unit policy grievance, or the grievance may automatically be appealed to reply of the next step President of the Bargaining Unit or designate, in the grievance procedure. Both parties maycase of a Board policy grievance, howevershall be made, in writing, within twenty (20) days of receipt of the grievance. Where the parties mutually agree to extend the time limits. 11. It agree, in writing, through their authorized representatives, a meeting shall be mutually agreed that held between the handling of any professional grievance may be conducted within Director, or designate, and the regular work day if such can be done without interruption President of the students’ educational programBargaining Unit, or designate, prior to the reply to the policy grievance. 12. In the event a grievance is carried to Step Four, the grievant and a member of the P.R.&R. Committee shall be granted released time with pay to attend hearings held by the arbiter if the hearing is held within a contract day.

GRIEVANCE PROCEDURE (Continued. 621.2 It is recognized and accepted by the Employer and the Union that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during working hours only when consistent with such employee duties and responsibilities. The Board Xxxxxxx involved and a grieving employee shall suffer no loss in pay when a grievance is processed during working hours, provided the Xxxxxxx and the Administration will cooperate employee have notified and received the approval of their supervisor to be absent to process a grievance and that such absence would not be detrimental to the work programs of the Employer. 21.3 The procedure established by this Article shall be the sole and exclusive procedure for the processing of grievances, which are defined as an alleged violation of the terms and conditions of this Agreement. 21.4 Grievances shall be resolved in conformance with any investigation the following procedure: Step 1 Upon the occurrence of any an alleged violation of this Agreement, the employee involved shall attempt to resolve the matter on an informal basis with the employee’s supervisor. If the matter is not resolved to the employee’s satisfaction by the informal discussion it may be reduced to writing and referred to Step 2 by the Union. The written grievance shall set forth the nature of the grievance, the facts on which it is based, the alleged section(s) of the Agreement violated, and will furnish such information insofar as possiblethe relief requested. Costs, if anyAny alleged violation of the Agreement not reduced to writing by the Union within seven (7) calendar days of the first occurrence of the event giving rise to the grievance or within the use of reasonable diligence should have had knowledge of the first occurrence of the event giving rise to the grievance, shall be paid considered waived. Step 2 Within seven (7) calendar days after receiving the written grievance a designated Employer supervisor shall meet with the Union Xxxxxxx and attempt to resolve the grievance. If, as a result of this meeting, the grievance remains unresolved, the Employer shall reply in writing to the Union within three (3) calendar days following this meeting. The Union may refer the grievance in writing to Step 3 within seven (7) calendar days following receipt of the Employer’s written answer. Any grievance not referred in writing by the requesting party. The cost Union within seven (7) calendar days following receipt of the copies shall comply with board policy. 7. Forms for filing a grievance and written decisions shall be given appropriate distribution to administrators, supervisors, and teachers. These forms will be readily available in each school office or from an Association representative. 8. The P.R.&R. Committee and such administrative personnel as designated by the Superintendent shall meet at least once annually to discuss and agree upon how grievances are to be handled. Such meetings shall be held prior to or during the first day of the school year. Such meetings shall be co-chaired by the chairman of the P.R.&R. Committee and a designee of the Superintendent and shall be conducted within the regular work day so far as possible. 9. A grievance must be initiated within fifteen (15) days following the act or condition or knowledge of the act which is the basis for said grievance. 10. The number of days indicated at each step Employer’s answer shall be considered waived. Step 3 Within seven (7) calendar days following receipt of a grievance referred from Step 2 a designated Employer supervisor shall meet with the Union Business Manager or his/her designated representative and attempt to resolve the grievance. Within seven (7) calendar days following this meeting the Employer shall reply in writing to the Union stating the Employer’s answer concerning the grievance. If, as maximum. If a result of the aggrieved fails to file written response the grievance remains unresolved, the Union may refer the grievance to Step 4. Any grievance not referred in writing by the Union to Step 4 within seven (7) calendar days following receipt of the time limits specified in the succeeding sections of this procedure, it Employer’s answer shall be presumed that said incident or grievance has been resolved. If the responding party fails to comply with any time limit in the succeeding sections of this procedure, the grievance may automatically be appealed to the next step in the grievance procedure. Both parties may, however, in writing, mutually agree to extend the time limitsconsidered waived. 11. It shall be mutually agreed that the handling of any professional grievance may be conducted within the regular work day if such can be done without interruption of the students’ educational program. 12. In the event a grievance is carried to Step Four, the grievant and a member of the P.R.&R. Committee shall be granted released time with pay to attend hearings held by the arbiter if the hearing is held within a contract day.

GRIEVANCE PROCEDURE (Continued. 621.3 The procedure established by this Article shall be the sole and exclusive procedure for the processing of grievances, which are defined as an alleged violation of the terms and conditions of this Agreement. 21.4 Grievances shall be resolved in conformance with the following procedure: Step 1 Upon the occurrence of an alleged violation of this Agreement, the employee involved shall attempt to resolve the matter on an informal basis with the employee’s supervisor. If the matter is not resolved to the employee’s satisfaction by the informal discussion it may be reduced to writing and referred to Step 2 by the Union. The Board written grievance shall set forth the nature of the grievance, the facts on which it is based, the alleged section(s) of the Agreement violated, and the Administration will cooperate with any investigation relief requested. Any alleged violation of any the Agreement not reduced to writing by the Union within seven (7) calendar days of the first occurrence of the event giving rise to the grievance or within the use of reasonable diligence should have had knowledge of the first occurrence of the event giving rise to the grievance, and will furnish such information insofar as possible. Costs, if any, shall be paid considered waived. Step 2 Within seven (7) calendar days after receiving the written grievance a designated Employer supervisor shall meet with the Union Xxxxxxx and attempt to resolve the grievance. If, as a result of this meeting, the grievance remains unresolved, the Employer shall reply in writing to the Union within three (3) calendar days following this meeting. The Union may refer the grievance in writing to Step 3 within seven (7) calendar days following receipt of the Employer’s written answer. Any grievance not referred in writing by the requesting party. The cost Union within seven (7) calendar days following receipt of the copies shall comply with board policy. 7. Forms for filing a grievance and written decisions shall be given appropriate distribution to administrators, supervisors, and teachers. These forms will be readily available in each school office or from an Association representative. 8. The P.R.&R. Committee and such administrative personnel as designated by the Superintendent shall meet at least once annually to discuss and agree upon how grievances are to be handled. Such meetings shall be held prior to or during the first day of the school year. Such meetings shall be co-chaired by the chairman of the P.R.&R. Committee and a designee of the Superintendent and shall be conducted within the regular work day so far as possible. 9. A grievance must be initiated within fifteen (15) days following the act or condition or knowledge of the act which is the basis for said grievance. 10. The number of days indicated at each step Employer’s answer shall be considered waived. Step 3 Within seven (7) calendar days following receipt of a grievance referred from Step 2 a designated Employer supervisor shall meet with the Union Business Manager or his/her designated representative and attempt to resolve the grievance. Within seven (7) calendar days following this meeting the Employer shall reply in writing to the Union stating the Employer’s answer concerning the grievance. If, as maximum. If a result of the aggrieved fails to file written response the grievance remains unresolved, the Union may refer the grievance to Step 4. Any grievance not referred in writing by the Union to Step 4 within seven (7) calendar days following receipt of the time limits specified in the succeeding sections of this procedure, it Employer’s answer shall be presumed that said incident or grievance has been resolved. If the responding party fails to comply with any time limit in the succeeding sections of this procedure, the grievance may automatically be appealed to the next step in the grievance procedure. Both parties may, however, in writing, mutually agree to extend the time limitsconsidered waived. 11. It shall be mutually agreed that the handling of any professional grievance may be conducted within the regular work day if such can be done without interruption of the students’ educational program. 12. In the event a grievance is carried to Step Four, the grievant and a member of the P.R.&R. Committee shall be granted released time with pay to attend hearings held by the arbiter if the hearing is held within a contract day.

GRIEVANCE PROCEDURE (Continued. 619.3 The procedure established by this Article shall be the sole and exclusive procedure for the processing of grievances, which are defined as an alleged violation of the terms and conditions of this Agreement. 19.4 Grievances shall be resolved in conformance with the following procedure: Step 1. Upon the occurrence of an alleged violation of this Agreement, the employee involved shall attempt to resolve the matter on an informal basis with the employee’s supervisor. If the matter is not resolved to the employee’s satisfaction by the informal discussion it may be reduced to writing and referred to Step 2 by the Union. The Board written grievance shall set forth the nature of the grievance, the facts on which it is based, the alleged section(s) of the Agreement violated, and the Administration will cooperate with any investigation relief requested. Any alleged violation of any the Agreement not reduced to writing by the Union within seven (7) calendar days of the first occurrence of the event giving rise to the grievance or within the use of reasonable diligence should have had knowledge of the first occurrence of the event giving rise to the grievance, and will furnish such information insofar as possible. Costs, if any, shall be paid considered waived. Step 2. Within seven (7) calendar days after receiving the written grievance, a designated Employer supervisor shall meet with the Union Xxxxxxx and attempt to resolve the grievance. If, as a result of this meeting, the grievance remains unresolved, the Employer shall reply in writing to the Union within seven (7) calendar days following this meeting. The Union may refer the grievance in writing to Step 3 within seven (7) calendar days following receipt of the Employer’s written answer. Any grievance not referred in writing by the requesting partyUnion within seven (7) calendar days following receipt of the Employer’s answer shall be considered waived. Step 3. Within seven (7) calendar days following receipt of a grievance referred from Step 2, a designated Employer supervisor shall meet with the Union Business Manager or his/her designated representative and attempt to resolve the grievance. Within seven (7) calendar days following this meeting the Employer shall reply in writing to the Union stating the Employer’s answer concerning the grievance. If, as a result of the written response the grievance remains unresolved, the Union may refer the grievance to Step 4. Any grievance not referred in writing by the Union to Step 4 within seven (7) calendar days following receipt of the Employer’s answer shall be considered waived. Step 4. If the grievance remains unresolved, within seven (7) calendar days after the response of the Employer in Step 3, the Union may, by written notice to the Employer, request arbitration of the grievance. The cost of the copies shall comply with board policy. 7. Forms for filing a grievance and written decisions shall be given appropriate distribution to administrators, supervisors, and teachers. These forms will be readily available in each school office or from an Association representative. 8. The P.R.&R. Committee and such administrative personnel as designated by the Superintendent shall meet at least once annually to discuss and agree upon how grievances are to be handled. Such meetings shall be held prior to or during the first day of the school year. Such meetings shall be co-chaired by the chairman of the P.R.&R. Committee and a designee of the Superintendent and arbitration proceedings shall be conducted within the regular work day so far as possible. 9. A grievance must by an arbitrator to be initiated within fifteen (15) days following the act or condition or knowledge selected by mutual agreement of the act which is Employer and the basis for said grievance. 10. The number of Union within seven (7) calendar days indicated at each step shall be considered as maximumafter notice has been given. If the aggrieved fails parties fail to file the grievance mutually agree upon an arbitrator within the time limits specified in the succeeding sections of this procedure, it shall be presumed that said incident or grievance has been resolved. If the responding party fails to comply with any time limit in the succeeding sections of this procedure, the grievance may automatically be appealed to the next step in the grievance procedure. Both parties may, however, in writing, mutually agree to extend the time limits. 11. It shall be mutually agreed that the handling of any professional grievance may be conducted within the regular work day if such can be done without interruption of the students’ educational program. 12. In the event a grievance is carried to Step Four, the grievant and a member of the P.R.&R. Committee shall be granted released time with pay to attend hearings held by the arbiter if the hearing is held within a contract day.said

GRIEVANCE PROCEDURE (Continued. 6Step 2 If the grievance is not resolved satisfactorily at Step 1, the Association Grievance Committee or its representative may reduce the grievance to writing and present it within five (5) days after the decision has been made at Step 1 to the management representative designated in accordance with Section 5:05(i) below to handle grievances at Step 2. The Board management representative concerned shall render a written decision and deliver it to the Administration will cooperate with any investigation Association Grievance Committee within a further five (5) days of any grievance, and will furnish such information insofar as possible. Coststhe meeting held to discuss the grievance or, if anyno meeting is held, shall be paid by within five (5) days of the requesting partypresentation of the grievance at Step 2. Step 3 If no settlement is reached at Step 2, the Association Grievance Committee or its representative may, at any time within five (5) days of the receipt of the response at Step 2, submit the grievance to the Chief. The cost Chief or any person whom he has designated to decide the case shall hold a hearing at which one or more members of the copies shall comply with board policy. 7Association Grievance Committee or a representative of the Committee may make submissions. Forms for filing a Prior to such hearing the grievance and written decisions shall may be given appropriate distribution amended so as to administrators, supervisors, and teachers. These forms will be readily available reflect more accurately the issue or issues in each school office or from an Association representative. 8dispute. The P.R.&R. Committee and such administrative personnel as designated by Chief or the Superintendent Chief's designee shall meet at least once annually to discuss and agree upon how grievances are to be handled. Such meetings shall be held prior to or during the first day of the school year. Such meetings shall be co-chaired by the chairman of the P.R.&R. Committee and render a designee of the Superintendent and shall be conducted decision within the regular work day so far as possible. 9. A grievance must be initiated within fifteen five (155) days following the act hearing and notify the Committee accordingly. Step 4 If no settlement is reached at Step 3, the Association Grievance Committee or condition or knowledge its representative may, at any time within five (5) days of receipt of the act decision of the Chief or the Chief's designee, submit the grievance to the Board which is shall then fix a time within the basis for said grievance. 10next six (6) weeks at which time it will hear submissions from one (1) or more members or a representative of the Grievance Committee. The number Board will notify the Committee in writing of days indicated at each step shall be considered its decision within five 5:02 Where a difference between the parties concerns the interpretation, application or administration of this Agreement, including any question as maximumto whether a matter is arbitrable, or where an alleged violation affects: (a) more than one (1) member, or (b) the interests of either party to this Agreement. If Either party may initiate and process the grievance on behalf of the aggrieved fails to file members or the grievance within party concerned, as the time limits specified in the succeeding sections of this procedure, it shall be presumed that said incident or grievance has been resolved. If the responding party fails to comply with any time limit in the succeeding sections of this procedure, the grievance case may automatically be appealed to the next step in the grievance procedure. Both parties may, however, in writing, mutually agree to extend the time limitsbe. 11. It shall be mutually agreed that the handling of any professional grievance may be conducted within the regular work day if such can be done without interruption of the students’ educational program. 12. In the event a grievance is carried to Step Four, the grievant and a member of the P.R.&R. Committee shall be granted released time with pay to attend hearings held by the arbiter if the hearing is held within a contract day.

GRIEVANCE PROCEDURE (Continued. 6It shall be the duty of the Grievance Committee, appointed subsection hereof, to represent any employee who claims grounds for a grievance, relative to working conditions, wages, unjust discipline, suspension, supersedure or discharge, etc. The Board and Committee shall have the Administration will cooperate with any investigation of power to reject any grievance, subject to appeal to the Association by the The grievance must be presented to the Grievance Committee within four (4) days of the event giving rise to the grievance. Step Every grievance shall be reduced to writing stating the in which the is founded and will furnish the remedy sou and shall be presented Grievance Committee to the Fire or, in the absence of the to the Deputy Fire Chief, within seven (7) calendar days after the happening of the event giving rise to the grievance. Any which is not presented in writing within such information insofar as possibletime shall not e accepted or considered by the Fire Chief or Deputy Fire Chief. CostsSuch days not to include Saturdays, if anySundays, or Holidays. The Fire Chief or, in the absence of the Chief the Deputy Fire Chief, shall consider any such grievance and shall give the decision and reasons thereon in writing to the Grievance Committee within seven (7) days after the grievance is submitted. The Grievance Committee may appeal to the Director of Personnel from any decision of the Fire Chief or Deputy Fire Chief under subsection of this section, but any such appeal shall be paid in writing and must be lodged within fourteen (14) days, except in extenuating circumstances, after the written decision complained of has been given to the Grievance Committee. The Director of Personnel shall consider any such grievance and shall respond in writing within thirty (30) calendar days from the date received. If the matter is not resolved, the Grievance Committee may lodge an appeal to the Executive Committee, but such appeal must be lodged within (30) calendar days from the date of the decision by the requesting party. Director of The cost Executive Committee shall meet and render a decision, in within thirty (30)calendar days from the date of appeal, unless this ate is extended by agreement of the copies parties. If the Fire Chief, Deputy Fire Chief or Director of Personnel by their decision find an employee has been unjustly disciplined or suspended, such employees all be reinstated without loss of pay on such terms as are decided. No employee or group of employees other than the Grievance Committee under subsection hereof shall comply with board policy. 7take any to the Executive Committee, City Council or any member P i Where a difference-arises between the relating to the interpretation, application or administration o this Agreement, either of the parties may, after exhausting the Grievance Procedure established by Section of this Agreement, proceed to arbitration as provided by Section subsection of the Fire Departments Act, as amended, Chapter and amendmentsthereto. Forms for filing a grievance and written decisions Notification of intention to proceed to arbitration shall be given appropriate distribution in to administratorsthe other xxxxx, supervisorsprior to proceeding to arbitration and within thirty 30) calendar days, and teachers. These forms will be readily available in each school office or from an Association representative. 8. a time mutually a xxxx upon, of the decision rendered under Step of the Grievance The P.R.&R. Committee and such administrative personnel arbitrator shall have the right to alter or substitute a penalty imposed on a fire fighter (or fire fighters) as designated deemed necessary by the Superintendent shall meet at least once annually to discuss and agree upon how grievances are to be handled. Such meetings shall be held prior to or during the first day of the school year. Such meetings shall be co-chaired by the chairman of the P.R.&R. Committee and a designee of the Superintendent and shall be conducted within the regular work day so far as possiblearbitrator. 9. A grievance must be initiated within fifteen (15) days following the act or condition or knowledge of the act which is the basis for said grievance. 10. The number of days indicated at each step shall be considered as maximum. If the aggrieved fails to file the grievance within the time limits specified in the succeeding sections of this procedure, it shall be presumed that said incident or grievance has been resolved. If the responding party fails to comply with any time limit in the succeeding sections of this procedure, the grievance may automatically be appealed to the next step in the grievance procedure. Both parties may, however, in writing, mutually agree to extend the time limits. 11. It shall be mutually agreed that the handling of any professional grievance may be conducted within the regular work day if such can be done without interruption of the students’ educational program. 12. In the event a grievance is carried to Step Four, the grievant and a member of the P.R.&R. Committee shall be granted released time with pay to attend hearings held by the arbiter if the hearing is held within a contract day.

GRIEVANCE PROCEDURE (Continued. 6STEP No.2 If the grievance is not settled up to this point, the grievance committee shall, within ten (10) working days after the decision of the Regional Supervisor Plant Operations under Step No.1, refer the written grievance to the Executive Officer of Human Resources or designate. The Board and Executive Officer of Human Resources or designate shall then investigate the Administration will cooperate with any investigation of any grievance, and will furnish such information insofar as possible. Costs, if any, shall be paid by the requesting party. The cost of the copies shall comply with board policy. 7. Forms for filing a grievance and written decisions shall be given appropriate distribution to administrators, supervisors, and teachers. These forms will be readily available in each school office or from an Association representative. 8. The P.R.&R. Committee and such administrative personnel as designated by the Superintendent shall meet at least once annually to discuss and agree upon how grievances are to be handled. Such meetings shall be held prior to or during with the first day of the school year. Such meetings shall be co-chaired by the chairman of the P.R.&R. Union Grievance Committee and a designee of the Superintendent and shall be conducted within the regular work day so far as possible. 9. A grievance must be initiated within fifteen (15) working days following the act or condition or knowledge after receipt of the act which written grievance. At such meeting the Board or the Union may have such additional representation present as each party desires, and the grievor or employee(s) concerned may be required to be present at the request of either party. The Executive Officer of Human Resources shall render a decision in writing to the Secretary of the Union and Chief Xxxxxxx within ten (10) working days. STEP No.3 If the grievance is not settled up to this point, the basis for said grievance committee shall, within ten (10) working days after the decision of the Executive Officer of Human Resources under Step No.2, refer the written grievance to the Director of Education or designate. The Director of Education or designate shall then investigate the grievance and shall meet with the Union Grievance Committee as soon as possible but not later than two (2) weeks thereafter to attempt to settle the grievance. At such meeting the Board or the Union may have such additional representatives present as each party desires, and the grievor or employee(s) concerned may be required to be present at the request of either party. The Director of Education shall render a decision in writing to the Secretary of the Union and Chief Xxxxxxx within ten (10) working days of the holding of the meeting. STEP No.4 If the grievance is not settled at STEP No.3, and if mutually agreed by the Board and the Union, the grievance can proceed to a mediation process. The costs of the process will be shared equally by the parties. STEP No.5 If final settlement of the grievance is not completed at Step No.3 above, it may be referred by either party to Arbitration as hereinafter provided in Article 10 within thirty (30) days from the Director of Education's or designate's decision at Step No.3 above. The party referring the grievance to arbitration shall be restricted to the issue contained in the written grievance. 10. 9.05 The number of days indicated at each step written grievance shall be considered signed by the grievor and shall contain a summary of all issues in dispute and of the remedy requested by the grievor. 9.06 In the case of a Union policy grievance or Board grievance such grievance may be submitted to the Director of Education or to the Union, as maximum. If the aggrieved fails case may be, in writing within ten (10) working days of the circumstances giving rise to file the grievance within the time limits specified in the succeeding sections of this procedure, it and shall be presumed that said incident or grievance has been resolved. If the responding party fails to comply commence with any time limit in the succeeding sections of this procedure, the grievance may automatically be appealed to the next step in Step No.3 under the grievance procedure. Both parties may, ; however, in writing, mutually agree to extend the time limits. 11. It shall be mutually agreed it is expressly understood that the handling provisions of any professional this paragraph may not be used by the Union to institute a complaint or grievance may be conducted within directly affecting an employee or employees which such employee or employees could themselves institute, and the regular work day if such can grievance procedure shall not thereby be done without interruption of the students’ educational programbypassed. 12. In the event a grievance is carried to Step Four, the grievant and a member of the P.R.&R. Committee shall be granted released time with pay to attend hearings held by the arbiter if the hearing is held within a contract day.