GROUP RESERVATION CHANGES. Once this License Agreement has been signed by the Licensee and returned to the University, the Licensee may not decrease the number of committed Group Participants, number of rooms, number of committed nights, or a reduction of other services by any more than 25% (by count or value) of the Estimate of Charges as stated in the Reservation Confirmation. The University will allow the Licensee to submit up to two (2) Long-Term / Intern Group Service Adjustment Forms to be used to request changes to the service terms of this Agreement. The Adjustment Form(s) must be submitted at least fifteen (15) days prior to the Reservation start date and are subject to review and approval prior to acceptance. If an Adjustment Form is not received within fifteen (15) days prior to the Reservation start date, the University will hold the Licensee financially responsible for the original number of participants, rooms, nights and other service charges agreed upon under this Agreement. Any request to increase the number of participants, nights or services reserved will be granted based on the discretion of the University and availability. Any reservation change requests resulting in a lengthened stay or additional services made on or after the first scheduled date of arrival will require payment in full when approved. Any change resulting in Group Participant early departures will not be subject to refund. The Licensee will be responsible for paying the contracted amount or the amount actually used, whichever is higher. Individual Group Participants will not be able to modify their reservations on an individual basis. Any changes must be made through the Group Coordinator and must be limited to up to two arrival and/or departure dates offered to Licensees. Changes resulting in a shorter length of stay can only be made prior to occupancy.
GROUP RESERVATION CHANGES. The University will allow the Licensee to submit up to two Long-Term / Intern Group Service Amendment Forms to be used when needing to make changes to this Agreement. Once this Agreement has been signed by the Licensee and returned to the University, the Licensee may not decrease the number of committed Group Participants, number of committed nights, or a reduction of other services by any more than 25% (by count or value) of the total estimated Reservation Charges with an Amendment Form. Any request to increase the number of participants, nights or services reserved will be granted based on the discretion of the University and availability. Any reservation change requests resulting in a lengthened stay or additional services made on or after the first scheduled date of arrival will require payment in full when approved. Any reservation change request resulting in Group Participant early departures will not be subject to refund. The Licensee will be responsible for paying the contracted amount or the amount actually used, whichever is higher. Individual Group Participants will not be able to modify their reservations on an individual basis. Any changes must be made through the Group Coordinator and must be limited to up to two arrival and/or departure dates offered to Licensees. Changes resulting in a shorter length of stay can only be made prior to occupancy.
