Common use of Informal Resolution Procedure Clause in Contracts

Informal Resolution Procedure. A. The informal resolution (IR) procedure is the first method used to resolve concerns and issues and is not intended to be “evidence gathering” for a grievance. No grievance shall be filed until the UFF or faculty member has timely requested an informal resolution. The faculty member shall have the right to representation by the UFF during attempts at informal resolution. If the faculty member is not represented by UFF at this point, the University shall provide prompt notification to UFF with a copy of the request for IR. B. Faculty are encouraged to request informal resolution as early as practicable. All requests for informal resolution shall be in writing or by e-mail and submitted to the Office of Academic Affairs. However, faculty who wish to preserve their rights to file a grievance must file a request for IR within thirty (30) days of the act or omission giving rise to the dispute, or the date on which the faculty member knew or reasonably should have known of such an act or omission if that date is later. If filed after the thirty (30) days, the request will be subject only to IR. C. If the request for informal resolution has been timely filed, as referred to in Article 20.2.B above, and a grievance is filed at a later date in accordance with the timeline for filing a grievance, then the resulting grievance shall be considered to be timely filed as long as the other deadlines specified below are observed. However, if the request for informal resolution has not been timely requested as outlined in Article 20.2.B, the later filed grievance shall be considered time-barred. D. The request for informal resolution shall contain a brief, general description of the facts relating to the dispute, identify the relevant provisions of the Agreement that are at issue, and include dates, times, and locations of the action(s) giving rise to the dispute. E. Upon receipt of a request for informal resolution, the Office of Academic Affairs’ designee and the faculty member shall have thirty (30) days to attempt to informally resolve the dispute. Extensions may be granted upon mutual written agreement and such extensions shall not affect the faculty member’s right to later file a grievance in a timely manner as long as the other deadlines specified below are observed. (1) Any resolution of the dispute brought about by the informal resolution process shall be in writing with copies provided to the faculty member requesting the informal resolution to a dispute, the UFF and the Office of Academic Affairs. (2) The faculty member who requested an informal resolution may file a grievance earlier than the required thirty (30) days for attempting informal resolution (Article 20.2.E above) if at least twenty-one (21) days have lapsed since the date of the requested for informal resolution was received by the Office of Academic Affairs and good faith attempts have been made by the grievant to achieve an informal resolution. (3) The faculty member who requested an informal resolution may file a grievance earlier than the required 30 days for attempting informal resolution (Article 20.2.E above) if the parties mutually agree that informal resolution of the dispute is not possible. (4) If the parties are unable to reach informal resolution of the dispute within the time provided, or if the faculty member has filed a grievance, the Office of Academic Affairs shall notify the UFF that informal resolution of the dispute is not possible and all such attempts at informal resolution shall end. F. During the informal resolution period efforts to resolve the dispute informally shall be made. Informal resolution methods may include discussions with the involved parties, for example, supervisor, Deans/Directors as applicable. The parties can also avail themselves of the Conflict Management System (xxxx://xxx.xxxx.xxx/cms/) or other informal methods for resolution.

Informal Resolution Procedure. A. The informal resolution (IR) procedure is the first method used to resolve concerns and issues and is not intended to be “evidence gathering” for a grievance. No grievance shall be filed until the UFF UFF-FGCU or faculty member has timely requested an informal resolution. The faculty member shall have the right to representation by the UFF UFF-FGCU during attempts at informal resolution. If the faculty member is not represented by UFF UFF-FGCU at this point, the University shall provide prompt notification to UFF UFF-FGCU with a copy of the request for IR. B. Faculty are encouraged to request informal resolution as early as practicable. All requests for informal resolution shall be in writing or by e-mail and submitted to the Office of Academic Affairs. However, faculty who wish to preserve their rights to file a grievance must file a request for IR within thirty (30) days of the act or omission giving rise to the dispute, or the date on which the faculty member knew or reasonably should have known of such an act or omission if that date is later. If filed after the thirty (30) days, the request will be subject only to IR. C. If the request for informal resolution has been timely filed, as referred to in Article 20.2.B above, and a grievance is filed at a later date in accordance with the timeline for filing a grievance, then the resulting grievance shall be considered to be timely filed as long as the other deadlines specified below are observed. However, if the request for informal resolution has not been timely requested as outlined in Article 20.2.B, the later filed grievance shall be considered time-barred. D. The request for informal resolution shall contain a brief, general description of the facts relating to the dispute, identify the relevant provisions of the Agreement that are at issue, and include dates, times, and locations of the action(s) giving rise to the dispute. E. Upon receipt of a request for informal resolution, the Office of Academic Affairs’ designee and the faculty member shall have thirty (30) days to attempt to informally resolve the dispute. Extensions may be granted upon mutual written agreement and such extensions shall not affect the faculty member’s right to later file a grievance in a timely manner as long as the other deadlines specified below are observed. (1) Any resolution of the dispute brought about by the informal resolution process shall be in writing with copies provided to the faculty member requesting the informal resolution to a dispute, the UFF UFF-FGCU and the Office of Academic Affairs. (2) The faculty member who requested an informal resolution may file a grievance earlier than the required thirty (30) days for attempting informal resolution (Article 20.2.E above) if at least twenty-one (21) days have lapsed since the date of the requested for informal resolution was received by the Office of Academic Affairs and good faith attempts have been made by the grievant to achieve an informal resolution. (3) The faculty member who requested an informal resolution may file a grievance earlier than the required 30 days for attempting informal resolution (Article 20.2.E above) if the parties mutually agree that informal resolution of the dispute is not possible. (4) If the parties are unable to reach informal resolution of the dispute within the time provided, or if the faculty member has filed a grievance, the Office of Academic Affairs shall notify the UFF UFF- FGCU that informal resolution of the dispute is not possible and all such attempts at informal resolution shall end. F. During the informal resolution period efforts to resolve the dispute informally shall be made. Informal resolution methods may include discussions with the involved parties, for example, supervisor, Deans/Directors as applicable. The parties can also avail themselves of the Conflict Management System (xxxx://xxx.xxxx.xxx/cms/) or other informal methods for resolution.

Informal Resolution Procedure. A. The informal resolution (IR) procedure is the first method used to resolve concerns and issues and is not intended to be “evidence gathering” for a grievance. No grievance shall be filed until the UFF UFF-FGCU or faculty member has timely requested an informal resolution. The faculty member shall have the right to representation by the UFF UFF-FGCU during attempts at informal resolution. If the faculty member is not represented by UFF UFF-FGCU at this point, the University shall provide prompt notification to UFF UFF-FGCU with a copy of the request for IR. B. Faculty are encouraged to request informal resolution as early as practicable. All requests for informal resolution shall be in writing or by e-mail and submitted to the Office of Academic Affairs. However, faculty who wish to preserve their rights to file a grievance must file a request for IR within thirty (30) days of the act or omission giving rise to the dispute, or the date on which the faculty member knew or reasonably should have known of such an act or omission if that date is later. If filed after the thirty (30) days, the request will be subject only to IR. C. If the request for informal resolution has been timely filed, as referred to in Article 20.2.B above, and a grievance is filed at a later date in accordance with the timeline for filing a grievance, then the resulting grievance shall be considered to be timely filed as long as the other deadlines specified below are observed. However, if the request for informal resolution has not been timely requested as outlined in Article 20.2.B, the later filed grievance shall be considered time-barred. D. The request for informal resolution shall contain a brief, general description of the facts relating to the dispute, identify the relevant provisions of the Agreement that are at issue, and include dates, times, and locations of the action(s) giving rise to the dispute. E. Upon receipt of a request for informal resolution, the Office of Academic Affairs’ designee and the faculty member shall have thirty (30) days to attempt to informally resolve the dispute. Extensions may be granted upon mutual written agreement and such extensions shall not affect the faculty member’s right to later file a grievance in a timely manner as long as the other deadlines specified below are observed. (1) Any resolution of the dispute brought about by the informal resolution process shall be in writing with copies provided to the faculty member requesting the informal resolution to a dispute, the UFF UFF-FGCU and the Office of Academic Affairs. (2) The faculty member who requested an informal resolution may file a grievance earlier than the required thirty (30) days for attempting informal resolution (Article 20.2.E above) if at least twenty-one (21) days have lapsed since the date of the requested for informal resolution was received by the Office of Academic Affairs and good faith attempts have been made by the grievant to achieve an informal resolution. (3) The faculty member who requested an informal resolution may file a grievance earlier than the required 30 days for attempting informal resolution (Article 20.2.E above) if the parties mutually agree that informal resolution of the dispute is not possible. (4) If the parties are unable to reach informal resolution of the dispute within the time provided, or if the faculty member has filed a grievance, the Office of Academic Affairs shall notify the UFF UFF-FGCU that informal resolution of the dispute is not possible and all such attempts at informal resolution shall end. F. During the informal resolution period efforts to resolve the dispute informally shall be made. Informal resolution methods may include discussions with the involved parties, for example, supervisor, Deans/Directors as applicable. The parties can also avail themselves of the Conflict Management System (xxxx://xxx.xxxx.xxx/cms/) or other informal methods for resolution.