Common use of Inspection of Personnel Files Clause in Contracts

Inspection of Personnel Files. The City’s personnel files, which include disciplinary history records applicable to the three (3) year period provided for in Section 3 of this Article, relating to employee shall be open and available for inspection by that employee, or his/her authorized representative, during regular business hours or non‐working hours, as determined by the City, upon reasonable written request made in advance. If a file is to be inspected by an employee’s authorized representative that representative must also be identified in writing. The employee or the employee’s representative shall not be permitted to remove any part of the personnel file from the premises but may have copies of documents made upon payment therefore. The employee or the employee’s authorized representative shall not have access to any of the documentation or information as indicated in the exceptions to the Illinois Personnel Records Review Act (Chapter 820 ILCS Sections 40/1 et seq.). Investigative files which relate to on‐going investigations shall not be available for inspection until after the investigation has been completed or there has been an adjudication of related charges, whichever is later.

Inspection of Personnel Files. The City’s personnel files, which include disciplinary history records applicable to the three (3) year period provided for in Section 3 of this Article, relating to employee shall be open and available for inspection by that employee, or his/her authorized representative, during regular business hours or non‐working non-working hours, as determined by the City, upon reasonable written request made in advance. If a file is to be inspected by an employee’s authorized representative that representative must also be identified in writing. The employee or the employee’s representative shall not be permitted to remove any part of the personnel file from the premises but may have copies of documents made upon payment payment, therefore. The employee or the employee’s authorized representative shall not have access to any of the documentation or information as indicated in the exceptions to the Illinois Personnel Records Review Act (Chapter 820 ILCS Sections 40/1 et seq.). Investigative files which relate to on‐going on- going investigations shall not be available for inspection until after the investigation has been completed or there has been an adjudication of related charges, whichever is later.