MAIL USAGE POLICY Sample Clauses

MAIL USAGE POLICY. Use of e-mail to engage in any communication in violation of district policies including transmission of defamatory, obscene, profane, offensive, or harassing messages or messages that disclose personal information without authorization is strictly prohibited. Use caution in addressing messages to ensure that new messages are not inadvertently sent to the wrong party. This is critical because of the sensitive nature of the documents we often may be asked to e-mail. Always double check that the address you are using is correct and current. E-mail and other electronic communications systems can be useful tools permitting rapid and efficient communication with a large audience. This same strength can be a weakness as a hastily written note may be subject to misinterpretation in the future, when the context is not so clear. This is particularly true when your message is subject to being forwarded, rerouted or saved by others. For this reason, when sending electronic messages, you should keep the following test in mind: “Would I be concerned if I had to read this message out loud, under oath as a witness in a courtroom proceeding?” If that possibility does not unduly concern you, then your message is probably acceptable. Use of another user’s name/account to access e-mail or the Internet is strictly prohibited.

MAIL USAGE POLICY. Use of email to engage in any communication in violation of College policies including transmission of defamatory, obscene, profane, offensive or harassing messages or messages that disclose personal information without authorization is strictly prohibited. Use of another user’s name/account to access email or the Internet is strictly prohibited. Personally Identifiable Information (PII) or sensitive data should NEVER be sent via email, either in the body of the email or in an attachment. Unencrypted email is not a secure method for transmitting confidential information or sensitive data over the Internet. If it is necessary to send such information, take steps to secure it by encrypting your message, taking into account the sensitivity of the data being transmitted and the level of security at the source and destination systems. FERPA (Family Educational Rights and Privacy Act) is a federal law that protects the privacy of student education records. Students have specific, protected rights regarding the release of such records and FERPA requires that institutions adhere strictly to these guidelines. Therefore, it is imperative that faculty and staff have a working knowledge of FERPA guidelines before releasing educational records. More information regarding FERPA can be found at: xxx.xx.xxx/xxxxxx/xxx/xxxx/xxxx/xxxxx/xxxxx.xxxx.