Common use of Management meetings Clause in Contracts

Management meetings. The conditions of contract (e.g. Clause 16.2) and other sections of the Service Information (e.g. safety risk management) may require that a meeting shall be held. However the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding meetings designed to pro actively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties. Depending on the size and complexity of the service, it is probably beneficial for the Service Manager to hold a weekly risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events, subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist activities such as planning and activities of a technical nature may also be warranted. Describe here the general meetings and their purpose. Provide particulars of approximate times, days, location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed at such meetings. The following text could be used as a model for this section: Regular meetings of a general nature may be convened and chaired by the Supply Manager as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register and compensation events Weekly on at Overall contract progress and feedback Monthly on at Employer, Contractor and Meetings of a specialist nature may be convened as specified elsewhere in this Service Information or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the service. Records of these meetings shall be submitted to the Service Manager by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions.

Management meetings. The conditions of contract (e.g. Clause 16.2) require and other sections of the Service Goods Information (e.g. safety risk management) may require (mandate) that a meeting shall be held. However the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding meetings designed to pro actively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties. Depending on the size and complexity of the servicegoods, it is probably beneficial for the Service Supply Manager to hold a weekly regular risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events, subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist activities such as planning programming, engineering and activities of a technical nature design management, may also be warranted. Describe here the general meetings and their purpose. Provide particulars of approximate times, days, location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed raised at such meetings. The right to hold specialist meetings should be stated generically and in such a way that ambiguity with other parts of the Goods Information is avoided. The following text could be used as a model for this section: Regular meetings of a general nature may be convened and chaired by the Supply Manager as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register and compensation events Weekly on at Overall contract progress and feedback Monthly on at EmployerPurchaser, Contractor Supplier, and Meetings of a specialist nature may be convened as specified elsewhere in this Service Goods Information or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the servicemanufacture of the goods. Records of these meetings shall be submitted to the Service Supply Manager by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions.

Management meetings. The conditions of contract (e.g. Clause 16.2) and other sections of the Service Information (e.g. safety risk management) may require that a meeting shall be held. However the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding meetings designed to pro actively proactively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties. Depending on the size and complexity of the service, it is probably beneficial for the Service Manager to hold a weekly risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events, subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist activities such as planning and activities of a technical nature may also be warranted. Describe here the general meetings and their purpose. Provide particulars of approximate times, days, location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed at such meetings. The following text could be used as a model for this section: Regular meetings of a general nature may be convened and chaired by the Supply Manager as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register and compensation events Weekly on at Overall contract progress and feedback Monthly on at Employer, Contractor and Meetings of a specialist nature may be convened as specified elsewhere in this Service Information or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the service. Records of these meetings shall be submitted to the Service Manager by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions.

Management meetings. The conditions of contract (e.g. Clause 16.2) and other sections of the Service Information (e.g. safety risk management) may require that a meeting Contractor shall be held. However the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding have project progress meetings designed to pro actively and jointly manage the administration of the contract as/when required with the objective of minimising the adverse effects of risks and surprises for both Parties. Depending on the size and complexity of the service, it is probably beneficial for the Service Manager to hold a weekly risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events, subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist activities such as planning and activities of a technical nature may also be warranted. Describe here the general meetings and their purpose. Provide particulars of approximate times, days, location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed at such meetingsEmployer. The following text could Employer will be used represented by project managers and engineers. These meetings will be chaired by Employer and be held as a model for this sectionfollows: Regular meetings of a general nature may be convened and chaired by the Supply Manager as follows: Title Project Progress Meeting Address Delivery, installation scheduling,SHEQ and purpose Approximate time & interval Location Attendance by: Risk register to address medium to high risk matters As and compensation events Weekly on at when required To be advised Contractor and Employer representatives(Project Managers and Engineers) Contractor Liaison Meeting Overall contract progress and feedback feedback, technical matters arising, procurement, SHEQ and general issues. Monthly on at Employer, To be advised Contractor and Employer Representative Contractor Executive Meeting Address contractor relations Address medium to high risk matters Quarterly Simmerpan Contractor and Employer representatives at Middle/Executive Management Meetings of a specialist nature may be convened as specified elsewhere in this Service Information or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the service. Records of these meetings shall be submitted to the Service Manager by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions. State any additional constraining requirements on Contractor’s supervision and key people that are not already stated in other sections such as for Health and Safety. This section could be used to solicit an organogram from the Contractor showing his people and their lines of authority / communication. This would be essential if the Contractor is a Joint Venture.

Management meetings. The conditions of contract (e.g. Clause 16.215.2) and other sections of the Service Information (e.g. safety risk management) this Scope may require that a meeting shall be held. However the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding meetings designed to pro actively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties. Depending on the size and complexity of the serviceservices, it is probably beneficial for the Service Manager Employer’s Agent to hold a weekly risk register meeting (Clause 16.215.2). This could be used to discuss safety, compensation events, subcontractingsubconsulting, overall co-ordination and other matters of a general nature. Separate meetings for specialist activities such as planning programming and activities of a technical nature may also be warranted. Describe here the general meetings and their purpose. Provide particulars of approximate times, days, location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed at such meetings. The following text could be used as a model for this section: Regular meetings of a general nature may be convened and chaired by the Supply Manager Employer’s Agent as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register and compensation events Weekly on at [●] [●] Overall contract progress and feedback Monthly on at [●] Employer’s Agent , Contractor Consultant and [●] Meetings of a specialist nature may be convened as specified elsewhere in this Service Information Scope or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the serviceservices. Records of these meetings shall be submitted to the Service Manager Employer’s Agent by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions.. Consultant’s key persons State any additional constraining requirements on Consultant’s key persons over and above those already stated in clause 22.1 or in the Contract Data. Such as need to notify contact details, leave and mentoring requirements where applicable. This section could be used to solicit an organogramme from the Consultant showing his people and their lines of authority / communication. This would be essential if the Consultant is a Joint Venture. The form in which a bond or guarantee required by the conditions of contract (if any) is to be provided by the

Management meetings. The conditions of contract (e.g. Clause 16.2) require and other sections of the Service Goods Information (e.g. safety risk management) may require (mandate) that a meeting shall be held. However the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding meetings designed to pro pro-actively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties. Depending on the size and complexity of the servicegoods, it is probably beneficial for the Service Supply Manager to hold a weekly regular risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events, subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist activities such as planning programming, engineering and activities of a technical nature design management, may also be warranted. Describe here the general meetings and their purpose. Provide particulars of approximate times, days, location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed raised at such meetings. The right to hold specialist meetings should be stated generically and in such a way that ambiguity with other parts of the Goods Information is avoided. The following text could be used as a model for this section: Regular meetings of a general nature may be convened and chaired by the Supply Manager as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register and compensation events Weekly on at Overall contract progress and feedback Monthly on at EmployerPurchaser, Contractor Supplier, and Meetings of a specialist nature may be convened as specified elsewhere in this Service Goods Information or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the servicemanufacture of the goods. Records of these meetings shall be submitted to the Service Supply Manager by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions.

Management meetings. The conditions of contract (e.g. Clause 16.2) require and other sections of the Service Goods Information (e.g. safety risk management) may require (mandate) that a meeting shall be held. However the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding meetings designed to pro actively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties. Depending on the size and complexity of the servicegoods, it is probably beneficial for the Service Supply Manager to hold a weekly regular risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events, subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist activities such as planning programming, engineering and activities of a technical nature design management, may also be warranted. Describe here the t he general meetings and their purpose. Provide particulars of approximate times, days, location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed raised at such meetings. The right to hold specialist meetings should be stated generically and in such a way that ambiguity with other parts of the Goods Information is avoided. The following text could be used as a model for this section: Regular meetings of a general nature may be convened and chaired by the Supply Manager as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register and compensation events Weekly on at Overall contract progress and feedback Monthly on _ _ at EmployerPurchaser, Contractor Supplier, and Meetings of a specialist nature may be convened as specified elsewhere in this Service Goods Information or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the servicemanufacture of the goods. Records of these meetings shall be submitted to the Service Supply Manager by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions.

Management meetings. The conditions of contract (e.g. Clause 16.2) and other sections of the Service Information (e.g. safety risk management) may require that a meeting shall be held. However the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding meetings designed to pro actively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties. Depending on the size and complexity of the service, it is probably beneficial for the Service Manager to hold a weekly risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events, subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist activities such as planning and activities of a technical nature may also be warranted. Describe here the t he general meetings and their purpose. Provide particulars of approximate times, days, location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed at such meetings. The following text could be used as a model for this section: Regular meetings of a general nature may be convened and chaired by the Supply Manager as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register and compensation events Weekly on at Overall contract progress and feedback Monthly on _ at Employer, Contractor and Meetings of a specialist nature may be convened as specified elsewhere in this Service Information or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the service. Records of these meetings shall be submitted to the Service Manager by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions.

Management meetings. The conditions of contract Weekly project meetings (e.g. Clause 16.2preferably on a Monday morning at 7h00) will require feedback on operational issues, as well as general issues for discussion. On a monthly basis there will be risk management on the agenda, in order to update the risk management plan. Attendees are the management team, as well as team leads. Steering committee meetings will be held on a monthly basis, and other sections the service provider may be requested to present progress/ issues. This is normally held in the middle of the Service Information (e.g. safety risk management) month, so as not to interfere with Contractor payroll deadlines. Attendees may require that elect a meeting shall be held. However the intention of all NEC contracts is that the Parties and delegate to attend on their agents use the techniques of partnering to manage the contract by holding meetings designed to pro actively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties. Depending on the size and complexity of the service, it is probably beneficial behalf for the Service Manager to hold a weekly risk register meeting (Clause 16.2)meetings mentioned above. This could should be used to discuss safetyby exception, compensation events, subcontracting, overall co-ordination as long as formal notification was provided the day before. Payment will only be made after successful delivery and other matters approval of invoices on a general naturemonthly basis. Separate meetings for specialist activities such as planning and activities of a technical nature may also be warranted. Describe here the general meetings and their purpose. Provide particulars of approximate times, days, location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed at such meetings. The following text could be used as a model for this section: Regular meetings of a general nature may be convened and chaired by the Supply Manager as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register and compensation events Weekly on at Monthly Eskom Sunninghill or Symplexity offices Employer, Contractor, Eskom and Contractor management teams and business analysts Overall contract progress and feedback Weekly Eskom Sunninghill or Symplexity offices Employer, Contractor, Eskom and Contractor management teams and business analysts Program manager / Sponsor progress feedback Monthly on at Medupi & Kusile Employer, Contractor and Steering committee progress feedback Monthly Medupi & Kusile Employer, Contractor Meetings of a specialist nature may be convened as specified elsewhere in this Service Information or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the service. Records of these meetings shall be submitted to the Service Manager by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions.

Management meetings. The conditions of contract (e.g. Clause 16.215.2) and other sections of the Service Information (e.g. safety risk management) this Scope may require that a meeting shall be held. However the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding meetings designed to pro pro-actively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties. Depending on the size and complexity of the serviceservices, it is probably beneficial for the Service Manager Employer’s Agent to hold a weekly risk register meeting (Clause 16.215.2). This could be used to discuss safety, compensation events, subcontractingsub consulting, overall co-ordination and other matters of a general nature. Separate meetings for specialist activities such as planning programming and activities of a technical nature may also be warranted. Describe here the general meetings and their purpose. Provide particulars of approximate times, days, location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed at such meetings. The following text could be used as a model for this section: Regular meetings of a general nature may be convened and chaired by the Supply Manager Employer’s Agent as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register and compensation events Weekly on at [●] [●] Overall contract progress and feedback Monthly on at [●] Employer’s Agent , Contractor Consultant and [●] Meetings of a specialist nature may be convened as specified elsewhere in this Service Information Scope or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the serviceservices. Records of these meetings shall be submitted to the Service Manager Employer’s Agent by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions.. Consultant’s key persons State any additional constraining requirements on Consultant’s key persons over and above those already stated in clause 22.1 or in the Contract Data. Such as need to notify contact details, leave and mentoring requirements where applicable. This section could be used to solicit an organogramme from the Consultant showing his people and their lines of authority / communication. This would be essential if the Consultant is a Joint Venture. The form in which a bond or guarantee required by the conditions of contract (if any) is to be provided by the

Management meetings. The conditions of contract (e.g. Clause 16.2) require and other sections of the Service Goods Information (e.g. safety risk management) may require (mandate) that a meeting shall be held. However the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding meetings designed to pro actively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties. Depending on the size and complexity of the servicegoods, it is probably beneficial for the Service Supply Manager to hold a weekly regular risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events, subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist activities such as planning programming, engineering and activities of a technical nature design management, may also be warranted. Describe here the general meetings and their purpose. Provide particulars of approximate times, days, location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed raised at such meetings. The right to hold specialist meetings should be stated generically and in such a way that ambiguity with other parts of the Goods Information is avoided. The following text could be used as a model for this section: Regular meetings of a general nature may be convened and chaired by the Supply Manager as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register and compensation events N/A Weekly on at Overall contract progress and feedback Monthly on at EmployerQuarterly To be arranged Eskom, Contractor and Commercial Logistics and, Supplier, Meetings of a specialist nature may be convened as specified elsewhere in this Service Goods Information or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the servicemanufacture of the goods. Records of these meetings shall be submitted to the Service Supply Manager by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions. As per ISO9001:2008. As per Osh act regulations. As per OSH act regulations. The supplier shall adhere to the Supplier Contract Quality Requirements Specification QM 58 during the contract execution, with special reference but not limited to:  QCP/ITP(s) during contract execution shall be adhered to according to the requirements as per 3.5.1.2  NCR(s) ref. 3.4.b Eskom non-conformance & inspection defect/reject reports and 3.5.4 Non- conformance Reports and Log .

Management meetings. The conditions of contract (e.g. Clause 16.215.2) and other sections of the Service Information (e.g. safety risk management) this Scope may require that a meeting shall be held. However the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding meetings designed to pro actively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties. Depending on the size and complexity of the serviceservices, it is probably beneficial for the Service Manager Employer’s Agent to hold a weekly risk register meeting (Clause 16.215.2). This could be used to discuss safety, compensation events, subcontractingsubconsulting, overall co-ordination and other matters of a general nature. Separate meetings for specialist activities such as planning programming and activities of a technical nature may also be warranted. Describe here the general meetings and their purpose. Provide particulars of approximate times, days, location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed at such meetings. The following text could be used as a model for this section: Regular meetings of a general nature may be convened and chaired by the Supply Manager Employer’s Agent as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register and compensation events Weekly on at Overall contract progress and feedback Quarterly Megawatt Park, Sunninghill Employer’s Agent, Consultant’s key persons Monthly on at feedback meetings Monthly Megawatt Park, Sunninghill Employer’s Agent, Contractor and Consultant’s key persons Insurance broking meetings TBD Megawatt Park, Sunninghill Employer’s Agent, Consultant’s key persons Reinsurance broking meetings TBD Megawatt Park, Sunninghill Employer’s Agent, Consultant’s key persons Meetings of a specialist nature may be convened as specified elsewhere in this Service Information Scope or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the serviceservices. Records of these meetings shall be submitted to the Service Manager Employer’s Agent by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions.. Consultant’s key persons State any additional constraining requirements on Consultant’s key persons over and above those already stated in clause 22.1 or in the Contract Data. Such as need to notify contact details, leave and mentoring requirements where applicable. This section could be used to solicit an organogramme from the Consultant showing his people and their lines of authority / communication. This would be essential if the Consultant is a Joint Venture. The form in which a bond or guarantee required by the conditions of contract (if any) is to be provided by the

Management meetings. The conditions of contract (e.g. Clause 16.215.2) and other sections of the Service Information (e.g. safety risk management) this Scope may require that a meeting shall be held. However the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding meetings designed to pro actively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties. Depending on the size and complexity of the serviceservices, it is probably beneficial for the Service Manager Employer’s Agent to hold a weekly risk register meeting (Clause 16.215.2). This could be used to discuss safety, compensation events, subcontractingsubconsulting, overall co-ordination and other matters of a general nature. Separate meetings for specialist activities such as planning programming and activities of a technical nature may also be warranted. Describe here the general meetings and their purpose. Provide particulars of approximate times, days, location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed at such meetings. The following text could be used as a model for this section: Regular meetings of a general nature may be convened and chaired by the Supply Manager Employer’s Agent as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register and compensation events Weekly on at [●] [●] Overall contract progress and feedback Monthly on at [●] Employer’s Agent , Contractor Consultant and [●] Meetings of a specialist nature may be convened as specified elsewhere in this Service Information Scope or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the serviceservices. Records of these meetings shall be submitted to the Service Manager Employer’s Agent by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions. Consultant’s key persons State any additional constraining requirements on Consultant’s key persons over and above those already stated in clause 22.1 or in the Contract Data. Such as need to notify contact details, leave and mentoring requirements where applicable. This section could be used to solicit an organogramme from the Consultant showing his people and their lines of authority / communication. This would be essential if the Consultant is a Joint Venture.

Management meetings. The conditions of contract (e.g. Clause 16.2) and other sections of the Service Information (e.g. safety risk management) may require that a meeting shall be held. However the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding meetings designed to pro actively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties. Depending on the size and complexity of the service, it is probably beneficial for the Service Manager to hold a weekly risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events, subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist activities such as planning and activities of a technical nature may also be warranted. Describe here the general meetings and their purpose. Provide particulars of approximate times, days, location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed at such meetings. The following text could be used as a model for this section: Regular meetings of a general nature may be convened and chaired by the Supply Service Manager as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register register, Operational Issues and compensation events Action Register Weekly on Tuesdays at Overall contract progress and feedback 10:00 Kusile Small Boardroom Project Supervisors/Managers Weekly Reports Weekly on Fridays by 16:00 By Email Service Manager Monthly Progress Meetings Monthly on Wednesdays at 10:00 Kusile Small Boardroom Employer, Contractor and CM Team Meetings of a specialist nature may be convened as specified elsewhere in this Service Information or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the service. Records of these meetings shall be submitted to the Service Manager by the person convening the meeting within five days of the meeting. All meetings shall be are recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall are not be used for the purpose of confirming actions or instructions under the contract as these shall must be done separately by the person identified in the conditions of contract to carry out such actions or instructions.. The Contractor reports the overall progress to the Service Manager when notified as a minimum requirement and the following must be included; • Contractor’s progress • Contractor’s planned start and finish dates for the works • Contractor’s and Employers project programs to be aligned • The progress of any other relevant activities • To discuss any technical or commercial issues related to the works • To discuss any interfacing requirements related to the works • The Adhoc meetings are held as and when required

Management meetings. The conditions of contract (e.g. Clause 16.2) require and other sections of the Service Goods Information (e.g. safety risk management) may require (mandate) that a meeting shall be held. However the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding meetings designed to pro pro-actively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties. Depending on the size and complexity of the servicegoods, it is probably beneficial for the Service Supply Manager to hold a weekly regular risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events, subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist activities such as planning programming, engineering and activities of a technical nature design management, may also be warranted. Describe here the general meetings and their purpose. Provide particulars of approximate times, days, location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed raised at such meetings. The right to hold specialist meetings should be stated generically and in such a way that ambiguity with other parts of the Goods Information is avoided. The following text could be used as a model for this section: Regular meetings of a general nature may be convened and chaired by the Supply Manager as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register and compensation events Weekly on at TBA TBA Overall contract progress and feedback Monthly on at EmployerTBA Purchaser, Contractor Supplier, and Meetings of a specialist nature may be convened as specified elsewhere in this Service Goods Information or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the servicemanufacture of the goods. Records of these meetings shall be submitted to the Service Supply Manager by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions.

Management meetings. The conditions of contract (e.g. Clause 16.2) require and other sections of the Service Works Information (e.g. safety risk management) may require (mandate) that a meeting shall be held. However However, the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding meetings designed to pro pro- actively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties. Depending on the size and complexity of the serviceworks, it is probably beneficial for the Service Project Manager to hold a weekly risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events, subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist activities such as planning programming, engineering and activities of a technical nature design management, may also be warranted. Describe here the general meetings and their purpose. Provide particulars of approximate times, days, location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed raised at such meetings. The right to hold specialist meetings should be stated generically and in such a way that ambiguity with other parts of the Works Information is avoided. The following text could be used as a model for this section: Regular meetings of a general nature may be convened and chaired by the Supply Project Manager as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register and compensation events Weekly on at As and when required Projects boardroom Relevant stakeholders Overall contract progress and feedback Monthly on at Weekly Projects boardroom Employer, Contractor Contractor, Supervisor, and _Safety officer Outage meeting Daily Production boardroom Same as above Safety meeting Monthly Production boardroom Same as above Same as above Meetings of a specialist nature may be convened as specified elsewhere in this Service Works Information or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the serviceworks. Records of these meetings shall be submitted to the Service Project Manager by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions.

Management meetings. The conditions of contract (e.g. Clause 16.2) and other sections of the Service Information (e.g. safety risk management) may require that a meeting shall be held. However However, the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding meetings designed to pro pro-actively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties. Depending on the size and complexity of the service, it is probably beneficial for the Service Manager to hold a weekly risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events, subcontracting, overall co-ordination ordination, and other matters of a general nature. Separate meetings for specialist activities such as planning planning, and activities of a technical nature may also be warranted. Describe here the general meetings and their purpose. Provide particulars of approximate times, days, location, and attendance requirements, stipulating that attendees shall have the necessary delegated authority to make decisions in respect of matters discussed at such meetings. The following text could be used as a model for this section: Regular meetings of a general nature may be convened and chaired by the Supply Manager as follows: Title and purpose Approximate time & interval Location Attendance by: Risk register and compensation events Weekly on at Overall contract progress and feedback Monthly on _TBA at TBA Employer, Contractor and XXX’s contract team (as & when) Meetings of a specialist nature may be convened as specified elsewhere in this Service Information or if not so specified by persons and at times and locations to suit the Parties, the nature and the progress of the service. Records of these meetings shall be submitted to the Service Manager by the person convening the meeting within five days of the meeting. All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions.