Master Agreement and Individual Orders. It is recommended that the provisions concerning the legal relationship of the Language Service Provider and the Interpreters are laid down in (master) agreements at the beginning of the cooperation. In the absence of the above the specific written order and its confirmation by the interpreter shall constitute a valid legal relationship for that particular assignment. In all respects, this relationship builds on the general principles of mutual cooperation and the exercising of rights in good faith. Before work on individual orders is commenced, it is recommended to send a written Purchase Order to the Interpreter with respect to each project, which contains the details of the specific assignment on the basis of the master agreement, and will serve as a basis for invoicing. As regards its legal effect, a verbal agreement is equivalent to a written one, however, for the sake of verifiability, it is recommended to write down the terms of the assignment. The written Purchase Order shall include the following: – client’s name; – date of the order, – date and time of the interpreting assignment and its expected duration, – time of the interpreter’s arrival, – exact location, – name and contact details of the contact person and the other interpreter when applicable, – type and topic of the event, – the type of interpreting (see: sections 1.1-1.10), – target and source languages, – interpreter’s fee and remuneration for any potential hours of overtime, any additional costs, – terms and date of payment, – pre-conditions and consequences of termination, – as well as any and all other terms and information which may affect the interpreting event. Furthermore, for remote interpreting assignments, also: – the technical terms of the assignment (remote interpreting platform, time of the tech- check, with the fee payable for it, if it exceeds 15 minutes) – name and contact details of the person in charge of technology, Invoicing schedule and frequency depends on the agreement between the parties (e.g. monthly summary) – taking legal regulations into consideration. Once the Interpreter has confirmed the assignment and the acceptance of the written Purchase Order, the work shall be considered as having been ordered, and the terms and conditions of the assignment agreed upon (see previous paragraph) may not be disputed. Any subsequent modifications to the terms and conditions (scheduled date and time of arrival/availability, etc.) by either party could impact the financial ...
