Common use of Mileage and Meal Allowance Clause in Contracts

Mileage and Meal Allowance. A. City agrees to reimburse members of the Bargaining Unit for use of their private vehicles to travel from one work station to another work station when the travel results from a reassignment of work station during the employee’s work hours. City agrees to reimburse members of the unit for the use of their private vehicles in the event they are on page and are called back to work. 1. To receive mileage reimbursement for the use of a personal vehicle, personnel shall record all mileage information on the SDFD Mileage Report. 2. Reimbursable mileage will be paid for the following: a. From regular duty station to mandatory shift station b. From an overtime or mandatory shift station to a mandatory shift station c. From regular duty station to RDSS station d. From a mandatory shift station or RDSS station to home or regular duty station (whichever is fewer miles) e. To and from mandatory training if sent by supervisor during shift (for example: IST, BMO, battalion level training, etc.) f. To and from scheduled meeting when no city vehicle is assigned or available (straight day personnel only) g. When transferring equipment between locations using personal vehicle (requires Battalion Chief approval) 3. While driving a personal vehicle while on city business (reimbursable mileage) personnel must adhere to city driving rules and regulations (see City of San Diego City AR’s 45.10 75.05, and 75.85) including vehicle accident procedures (San Diego City AR 75.12). 4. At the end of the month, reimbursable miles driven should be totaled, and the reimbursable mileage amount should be calculated by multiplying the total reimbursable miles by the mileage rate. Personnel will be expected to provide supporting documentation for all reimbursable mileage requests. The SDFD Mileage Report AC-1145 form is to be checked for accuracy and signed by the supervisor before sending the completed document to your payroll specialist. B. Mileage reimbursement will be paid in accordance with the current IRS Standard Mileage Rates for business reimbursement. C. In the event an employee is transferred to a different work site after reaching their normally assigned work site and does not have transportation available, the Department will arrange transportation to the new work site. At the end of the duty shift, the employee has the option of leaving the assigned work site upon being relieved or requesting that the Department arrange for transportation to the original work site. In the event the employee requests return transportation, the employee shall notify the Department, and the Department shall arrange such transportation as soon as practical. The employee shall be compensated for time spent in excess of one hour waiting for transportation after being relieved by their replacement. D. Employees, pursuant to Fire-Rescue Department policy, who qualify for a meal accommodation, shall be reimbursed up to a maximum allowance as set by the U.S. General Services Administration (GSA) per diem rates for San Diego.

Mileage and Meal Allowance. A. City agrees to reimburse members of the Bargaining Unit for use of their private vehicles to travel from one work station to another work station when the travel results from a reassignment of work station during the employee’s work hours. City agrees to reimburse members of the unit for the use of their private vehicles in the event they are on page and are called back to work. 1. To receive mileage reimbursement for the use of a personal vehicle, personnel shall record all mileage information on the SDFD Mileage Report. 2. Reimbursable mileage will be paid for the following: a. From regular duty station to mandatory shift station b. From an overtime or mandatory shift station to a mandatory shift station c. From regular duty station to RDSS station d. From a mandatory shift station or RDSS station to home or regular duty station (whichever is fewer miles) e. To and from mandatory training if sent by supervisor during shift (for example: IST, BMO, battalion level training, etc.) f. To and from scheduled meeting when no city vehicle is assigned or available (straight day personnel only) g. When transferring equipment between locations using personal vehicle (requires Battalion Chief approval) 3. While driving a personal vehicle while on city business (reimbursable mileage) personnel must adhere to city driving rules and regulations (see City of San Diego City AR’s 45.10 A.R.s 45.10, 75.05, and 75.85) including vehicle accident incident procedures (San Diego City AR A.R. 75.12). 4. At the end of the month, reimbursable miles driven should be totaled, and the reimbursable mileage amount should be calculated by multiplying the total reimbursable miles by the mileage rate. Personnel will be expected to provide supporting documentation for all reimbursable mileage requests. The SDFD Mileage Report AC-1145 form is to be checked for accuracy and signed by the supervisor before sending the completed document to your payroll specialist. B. Mileage reimbursement will be paid in accordance with the current IRS Standard Mileage Rates for business reimbursement. C. In the event an employee is transferred to a different work site after reaching their normally assigned work site and does not have transportation available, the Department will arrange transportation to the new work site. At the end of the duty shift, the employee has the option of leaving the assigned work site upon being relieved or requesting that the Department arrange for transportation to the original work site. In the event the employee requests return transportation, the employee shall notify the Department, and the Department shall arrange such transportation as soon as practical. The employee shall be compensated for time spent in excess of one hour waiting for transportation after being relieved by their replacement. D. Employees, pursuant to Fire-Rescue Department policy, who qualify for a meal accommodation, shall be reimbursed up to a maximum allowance as set by the U.S. General Services Administration (GSA) per diem rates for San Diego.

Mileage and Meal Allowance. A. City agrees to reimburse members of the Bargaining Unit for use of their private vehicles to travel from one work station to another work station when the travel results from a reassignment of work station during the employee’s work hours. City agrees to reimburse members of the unit for the use of their private vehicles in the event they are on page and are called back to work. 1. To receive mileage reimbursement for the use of a personal vehicle, personnel shall record all mileage information on the SDFD Mileage Report. 2. Reimbursable mileage will be paid for the following: a. From regular duty station to mandatory shift station b. From an overtime or mandatory shift station to a mandatory shift station c. From regular duty station to RDSS station d. From a mandatory shift station or RDSS station to home or regular duty station (whichever is fewer miles) e. To and from mandatory training if sent by supervisor during shift (for example: IST, BMO, battalion level training, etc.) f. To and from scheduled meeting when no city vehicle is assigned or available (straight day personnel only) g. When transferring equipment between locations using personal vehicle (requires Battalion Chief approval) 3. While driving a personal vehicle while on city business (reimbursable mileage) personnel must adhere to city driving rules and regulations (see City of San Diego City AR’s 45.10 75.05, and 75.85) including vehicle accident procedures (San Diego City AR 75.12). 4. At the end of the month, reimbursable miles driven should be totaled, and the reimbursable mileage amount should be calculated by multiplying the total reimbursable miles by the mileage rate. Personnel will be expected to provide supporting documentation for all reimbursable mileage requests. The SDFD Mileage Report AC-1145 form is to be checked for accuracy and signed by the supervisor before sending the completed document to your payroll specialist. B. Mileage reimbursement will be paid in accordance with the current IRS Standard Mileage Rates for business reimbursement. C. In the event an employee is transferred to a different work site after reaching their normally assigned work site and does not have transportation available, the Department will arrange transportation to the new work site. At the end of the duty shift, the employee has the option of leaving the assigned work site upon being relieved or requesting that the Department arrange for transportation to the original work site. In the event the employee requests return transportation, the employee shall notify the Department, and the Department shall arrange such transportation as soon as practical. The employee shall be compensated for time spent in excess of one hour waiting for transportation after being relieved by their replacement. D. Employees, pursuant to Fire-Rescue Department policy, who qualify for a meal accommodation, shall be reimbursed up to a maximum allowance as set by the U.S. General Services Administration (GSA) per diem rates for San Diego.Diego.‌‌