Common use of OBSERVATION/FOLLOW-UP CONFERENCE Clause in Contracts

OBSERVATION/FOLLOW-UP CONFERENCE. A. Each member of the instructional staff shall be observed in performing his/her assigned duty. Teachers whose limited contracts are up for renewal will be observed twice a year, teachers whose limited contracts are not up for renewal or who have continuing contracts will be observed once a year. Those teachers whose contracts are up for renewal during the school year shall be observed by the principal or immediate supervisor not later than December 30th for the first observation and not later than April 4th for the second observation. Teachers whose contracts are not up for renewal shall be observed annually not later than May 1st. A form for such observation shall be developed by the administrative staff and will be part of the written evaluation. B. The observation conference shall be according to the following guidelines: 1. A visitation by the principal to the member of the instructional staff. 2. Physical presence of the principal in the instructional setting for at least twenty-five (25) consecutive minutes. 3. Mutually agreed time and place for a follow-up conference discussing the aspects of instruction observed by the principal. Such a conference shall be within two (2) school days of the observation, unless mutually extended. 4. Written report of the observation by the principal, including provision for comments by the member of the instructional staff observed. 5. The final copy of the report shall be completed in triplicate, one for the central office file; one for the member of the instructional staff observed and conferred with. The principal's copy will be destroyed after twelve (12) months. 6. Appraised area requiring improvement as determined by the principal or supervisor shall include suggestions for improvement. 7. Follow-up observations and conferences shall be arranged in keeping with this policy. 8. In any case, the signature of both the principal conducting the observation conference and the member of the instructional staff involved shall be affixed at the bottom of the form after the following statement: "By affixing my signature to this document means that I have had an opportunity to read it, but does not necessarily mean that I agree in total or in part with the contents herein”.