Common use of Observation/Visitation Clause in Contracts

Observation/Visitation. (1) When a faculty member or a chair/supervisor requests a direct classroom observation, the chair/supervisor shall notify the faculty member at least two (2) weeks in advance of a two (2) week period within which classroom observation/visitation(s) may occur in connection with the faculty member’s annual evaluation. Upon receipt of this notification, the faculty member shall advise his/her chair/supervisor regarding any day and time that classroom observation/visitation is not appropriate because of the nature of the class activities scheduled for that day and may suggest a more appropriate date. (2) If the chair/supervisor does not choose to observe/visit the faculty member’s classroom on a date suggested by the faculty member, the chair/supervisor may as an alternative notify the faculty member at least two weeks in advance of an alternative two (2) week period within which the classroom observation/visitation (s) will occur. (3) A written report of the observation/visitation shall be submitted to the faculty member within two (2) weeks of the observation/visitation. If the observation/visitation involves a course that was assigned to the faculty member with less than four (4) weeks’ notice, that fact shall be noted in the report. The faculty member may submit a written reply which shall be attached to the report. (4) If the faculty member believes the classes observed were not indicative of the faculty member’s performance, the faculty member may submit a written request within one (1) week after receiving the report requesting that the chair/supervisor revisit within the next two (2) weeks. A faculty member’s request for a chair/supervisor revisit may only be submitted once per semester. If a revisit occurs, a written report of the revisit shall be submitted to the faculty member within two (2) weeks of the revisit. The faculty member may submit a written reply which shall be attached to

Observation/Visitation. (1) When a faculty member or a chair/supervisor requests a direct classroom observation, the chair/supervisor shall notify the faculty member at least two (2) weeks in advance of a two (2) week period within which classroom observation/visitation(s) may occur in connection with the faculty member’s annual evaluation. Upon receipt of this notification, the faculty member shall advise his/her chair/supervisor regarding any day and time that classroom observation/visitation is not appropriate because of the nature of the class activities scheduled for that day and may suggest a more appropriate date. (2) If the chair/supervisor does not choose to observe/visit the faculty member’s classroom on a date suggested by the faculty member, the chair/supervisor may as an alternative notify the faculty member at least two weeks in advance of an alternative two (2) week period within which the classroom observation/visitation (s) will occur. (3) A written report of the observation/visitation shall be submitted to the faculty member within two (2) weeks of the observation/visitation. If the observation/visitation involves a course that was assigned to the faculty member with less than four (4) weeks’ notice, that fact shall be noted in the report. The faculty member may submit a written reply which shall be attached to the report. (4) If the faculty member believes the classes observed were not indicative of the faculty member’s performance, the faculty member may submit a written request within one (1) week after receiving the report requesting that the chair/supervisor revisit within the next two (2) weeks. A faculty member’s request for a chair/supervisor revisit may only be submitted once per semester. If a revisit occurs, a written report of the revisit shall be submitted to the faculty member within two (2) weeks of the revisit. The faculty member may submit a written reply which shall be attached toto the written report of the revisit. The initial written report and the written report of the revisit, including any written reply from the faculty member, shall be considered in connection with the faculty member’s annual evaluation. (5) Nothing herein shall prohibit any chair/supervisor or Administration representative from visiting any classroom for investigative purposes when deemed appropriate by the University President or designee. (6) Observation/visitation of on-line classroom settings is permitted under the terms of this Article. The chair/supervisor shall notify the faculty member of a two (2) week period in which the observation of the online class will occur. The faculty member will provide the chair/supervisor with access to the course and will terminate access at the end of the two (2) week period.

Observation/Visitation. (1) When a faculty member The University may conduct classroom observation or a chair/supervisor requests a direct classroom observation, the chair/supervisor shall notify the faculty member at least two (2) weeks in advance of a two (2) week period within which classroom observation/visitation(s) may occur visitation in connection with the faculty member’s annual evaluation. Upon receipt The chair shall notify a faculty member at least fifteen (15) days in advance of this notification, the date and time of any direct classroom observation(s) or visitation(s). If the faculty member shall advise his/her chair/supervisor regarding any day and time determines that classroom observation/visitation this date is not appropriate because of the nature of the class activities scheduled for that day and day, the faculty member may suggest a more appropriate date. (2) If date or dates. Notwithstanding the chair/supervisor does not choose above, if the chair has received a complaint or other information that gives rise to observe/immediate concerns about the conduct of the class, the chair may observe or visit the class at any time without notice to the faculty member’s classroom on a date suggested by the faculty member, the chair/supervisor may as an alternative notify the faculty member at least two weeks in advance of an alternative two (2) week period within which the classroom observation/visitation (s) will occur. (3) . A written report of the observation/visitation shall be submitted to the faculty member within two (2) weeks of the observation/visitation. The faculty member shall be offered the opportunity to discuss the report with the evaluator prior to its being finalized and placed in the employee’s evaluation file and may submit a written reply, which shall be attached to the report. If the observation/visitation involves a course that involved was assigned to the faculty member with less than four six (46) weeks’ notice, the report shall include this information. Peer Assessment. A faculty member has the right to have a peer or colleague to observe/visit the faculty member’s teaching and to have an assessment of that fact observation/visitation included as part of the faculty member’s annual report. The chair shall invite the peer evaluator, who may be within the University, a retired colleague, or a colleague in the same discipline from another university. Evaluation Rating Categories. Each faculty member’s performance of assigned duties shall be noted evaluated according to rating categories defined by the chair and the faculty of the department. This definition shall identify for each assignment area some representative examples of the achievements or performance characteristics that would earn each performance evaluation rating, consistent with a faculty member’s assigned duties. University Criteria for Annual Performance Evaluations. The annual performance evaluations shall be based upon assigned duties and shall consider the nature of the assignments and quality of the performance in terms, where applicable, of: Teaching effectiveness, including effectiveness in presenting knowledge, information, and ideas by means or methods such as lecture, discussion, assignment and recitation, demonstration, laboratory exercise, practical experience, student evaluations, assessment of and engagement with student work, supervision of graduate students, and direct consultation with students. The evaluation shall include consideration of: Effectiveness in presenting knowledge and skills, and effectiveness in stimulating students’ critical thinking and/or creative abilities, the development or revision of curriculum and course structure, and adherence to accepted standards of professional behavior in meeting responsibilities to students. Other assigned university teaching-related duties. Any relevant materials submitted by the faculty member such as class notes, syllabi, student exams and assignments, a faculty member’s teaching portfolio, results of peer evaluations of teaching, and any other materials relevant to the faculty member’s instructional assignment. All information available in forming an assessment of teaching effectiveness. Contribution to the discovery of new knowledge, development of new educational techniques, and other forms of research/scholarship/creative activity. Evidence of research/scholarship/ creative activity, either print or electronic, shall include, but not be limited to, published books; chapters in books; articles and papers in professional journals; musical compositions, paintings, sculpture; works of performing art; papers presented at meetings of professional societies; reviews, and research and creative activity that has not yet resulted in publication, display, or performance. The evaluation shall include consideration of the quality and quantity of the faculty member’s research/scholarship and other creative programs and contributions during the evaluation period, and recognition by the academic or professional community of what has been accomplished. Service within the university and public service that extends professional or discipline-related contributions to the community; the State, including public schools; and the national and international community. Such service includes contributions to scholarly and professional conferences and organizations and unpaid positions on governmental boards, agencies, and commissions that are beneficial to such groups and individuals. Participation in the governance processes of the institution through significant service on committees, councils, and senates, and the faculty member’s contributions to the governance of the institution through participation in regular departmental or college meetings. Service for UFF may require a significant commitment of time and shall be acknowledged in the annual evaluation. Other assigned university duties, such as advising, counseling, supervision of interns, and academic administration, or as described in a position description. Department Clarifications of University Criteria for Annual Performance Evaluations. The chair and the faculty in each department/unit shall develop and maintain written clarifications of the University criteria for annual performance evaluations, in terms tailored to the department’s discipline(s), faculty positions (i.e., tenured or tenure-earning, non-tenure- earning, library faculty), and assigned duties. Such discipline-specific written clarifications shall be approved according to the provisions of ARTICLE 9, BYLAWS GOVERNING TERMS AND CONDITIONS OF EMPLOYMENT. These discipline-specific clarifications shall Take into consideration the department’s mission and the reasonable expectations for the different ranks; Be adaptable to various assigned duties, so that department faculty have an equitable opportunity to earn merit increases, regardless of their assignments; and Be detailed enough that a reasonable faculty member should not be uncertain or confused about what performance or accomplishment is sufficient in teaching, research/scholarship/creative activity, and service to earn each performance evaluation rating. The clarifications shall identify for each assignment area some representative examples of the achievements or performance characteristics that would earn each performance evaluation rating. With respect to research/scholarship/creative activity, each department/unit shall develop discipline-specific clarifications that are consistent with the University’s publicly articulated mission. These discipline-specific clarifications must also address how the department values various research/scholarship/creative activities and the outlets in which candidates might be reasonably expected to publish, exhibit, or perform. The departmental clarifications for the annual evaluation rating categories shall assume that the period over which a faculty member’s performance is evaluated is the preceding year. However, the department chair and faculty member may agree to an evaluation period for research/scholarship/creative activity of up to three (3) years. The discipline-specific clarifications must be consistent with the criteria and procedures described in Sections 18.2 through 18.5. The procedures, criteria, and clarifications described in Sections 18.2 through 18.6 shall be the sole basis for the annual faculty performance evaluation. Annual Evaluation Process. The annual evaluation assesses an employee’s performance of assigned duties consistent with the criteria specified in Section 18.5 and in departmental by- laws. The annual evaluation shall be conducted in the Spring semester, and shall include evaluation of assigned duties for the Fall and Spring semesters of the current academic year and the preceding Summer terms, if the faculty member had an appointment in a summer term. The chair shall provide to his/her department faculty the form or format for submission of a faculty member’s annual report no later than January 15. Each faculty member shall submit to the chair the faculty member’s annual report no later than April 15. Faculty committees or other individuals submitting evaluative data that may be relevant to the annual evaluation shall report to the chair no later than May 15. The chair’s evaluation shall identify any major performance deficiencies and, if any such deficiency has been identified, shall provide the faculty member with written feedback designed to assist the faculty member in improving his/her performance. No later than July 15 the chair shall provide to the faculty member the written annual evaluation, and shall attach to the annual evaluation a copy of the faculty member’s annual report. A faculty member may grieve an annual evaluation under the auspices of ARTICLE 28 any time after the date of presentation but no later than August 31. The faculty member shall be offered the opportunity to discuss the evaluation with the evaluator prior to its being finalized. The evaluation shall be signed and dated by the person performing the evaluation and by the faculty member being evaluated, who may attach a concise comment to the evaluation. The above deadlines do not apply to P.K. Yonge. P.K. Yonge deadlines shall be in accordance with state schedules for such. Nothing prohibits the chair from modifying the annual evaluation based on a faculty member’s written response to the evaluation. A copy of the revised evaluation shall be provided to the faculty member. The faculty member may submit append a written reply which shall be attached response to the report. final evaluation. Sustained Performance Evaluations. Tenured faculty members shall receive a sustained performance evaluation once every seven (7) years following the award of tenure or their most recent promotion. The purpose of this process is to evaluate sustained performance during the previous six (6) years of assigned duties. A faculty member who has received satisfactory annual evaluations during four (4) or more of the previous six (6) years, including one (1) or more of the previous two (2) years, shall be rated satisfactory in the sustained performance evaluation. Only tenured faculty and the chair may participate in the development of applicable procedures. Sustained performance evaluation procedures shall ensure involvement of peers at the department level. The procedures for the sustained performance evaluation shall be made available to department faculty and included in the department’s bylaws. The documents contained in the faculty member’s evaluation file shall be the sole basis for the sustained performance evaluation. A faculty member may attach a concise response to the evaluation. A performance improvement plan resulting from a Sustained Performance Evaluation shall be developed only for those faculty members whose performance is identified through the sustained performance evaluation as being consistently unsatisfactory in one (1) or more areas of assigned duties. The faculty member and their chair shall work in concert to set expectations and develop strategies for the performance improvement plan. The plan shall include specific performance targets and a reasonable time period for achieving the targets. If the faculty member believes and the classes observed were not indicative chair are unable to reach agreement on a plan, the xxxx shall resolve the issues in dispute. With approval of the Xxxx, the University shall provide specific resources identified in an approved performance improvement plan. The chair shall meet periodically with the faculty member to review progress toward meeting the performance targets. It is the responsibility of the faculty member’s performance, member to attain the performance targets specified in the performance improvement plan. If the plan identifies specific deadlines for attaining performance targets and the faculty member may submit a written request within one (1) week after receiving fails to attain the report requesting that targets by the chairdeadlines, the department/supervisor revisit within unit has the next two (2) weeks. A faculty member’s request for a chair/supervisor revisit may only be submitted once per semester. If a revisit occurs, a written report of the revisit shall be submitted responsibility to the faculty member within two (2) weeks of the revisit. The faculty member may submit a written reply which shall be attached totake appropriate actions.

Observation/Visitation. (1) When a faculty member or a chair/supervisor requests a direct classroom observation, the chair/supervisor shall notify the faculty member at least two (2) weeks in advance of a two (2) week period within which classroom observation/visitation(s) may occur in connection with the faculty member’s annual evaluation. Upon receipt of this notification, the faculty member shall advise his/her chair/supervisor regarding any day and time that classroom observation/visitation is not appropriate because of the nature of the class activities scheduled for that day and may suggest a more appropriate date. (2) If the chair/supervisor does not choose to observe/visit the faculty member’s classroom on a date suggested by the faculty member, the chair/supervisor may as an alternative notify the faculty member at least two weeks in advance of an alternative two (2) week period within which the classroom observation/visitation (s) will occur. (3) A written report of the observation/visitation shall be submitted to the faculty member within two (2) weeks of the observation/visitation. If the observation/visitation involves a course that was assigned to the faculty member with less than four (4) weeks’ notice, that fact shall be noted in the report. The faculty member may submit a written reply which shall be attached to the report. (4) If the faculty member believes the classes observed were not indicative of the faculty member’s performance, the faculty member may submit a written request within one (1) week after receiving the report requesting that the chair/supervisor revisit within the next two (2) weeks. A faculty member’s request for a chair/supervisor revisit may only be submitted once per semester. If a revisit occurs, a written report of the revisit shall be submitted to the faculty member within two (2) weeks of the revisit. The faculty member may submit a written reply which shall be attached tosubmitted