Common use of OCCASIONAL TEACHER ROSTER Clause in Contracts

OCCASIONAL TEACHER ROSTER. (a) To be eligible for inclusion on the Occasional Teacher Roster, an Occasional Teacher must have an Ontario Teaching Certificate and remain a member in good standing with the Ontario College of Teachers and the Union. (b) The Board shall distribute information packages to all Occasional Teachers newly added to the Roster. One package will be supplied by the Union. The other package will be the Board’s current New Teacher Orientation package with suitable modifications for Occasional Teachers. (c) The Board shall provide each Occasional Teacher on the Roster with the current school directory and a pay schedule by September 30th for the upcoming year or immediately upon being newly accepted on the Roster. (d) Within five (5) days of their request, each Occasional Teacher shall be provided with confirmation of their SmartFind profile as entered in the system. (e) Occasional Teachers who are included on the Roster shall make themselves available for assignment or shall provide reasonable grounds for refusing such assignment. (a) The maximum number of Occasional Teachers in Level 1 shall be 51% of the number of FTE Elementary Teachers employed by the Board as of September 1st of each school year. (b) For the purpose of determining the maximum numbers permitted under Clause L10.2(a), those in Long-Term Occasional assignments or permanent contract assignments that are 50% FTE or more and six (6) months or longer in duration or those on a full year leave or those that are determined to be unavailable shall not be included in the count. Furthermore, a retired teacher shall be included in the count as 0.5. (c) The implementation of Clause L10.2 (a) shall not result in the removal of the name of any person on the Occasional Teacher Roster. This protection includes anyone on a leave under Article L12.00. (d) The Board may request of the Union that the number of names on the Roster be increased to maintain a sufficient pool of names for casual assignments. Pursuant to such a request, the number of names on the Roster may be increased, but only with the written consent of the Union, and only to the extent that the Union permits. (e) The Union has the right to stipulate that, as of a date of its choosing, no names may be added until the number of names on the Roster falls below the maximum number specified in L10.2 (a). (a) Any person wishing to have their name included on the Occasional Teacher Roster may do so by completing the Board's Agreement to Teach Form and presenting the required documentation to the Human Resources Department. Applications will be considered up to the end of the first week of September, January and May for inclusion on the Roster to be published thereafter based upon program needs. See Agreement to Teach Form in Appendix A to this Agreement. (b) Redundant contract teachers will be added to the Occasional Teacher Roster and LTO List regardless of cap status.

OCCASIONAL TEACHER ROSTER. (a) 9.1 In accordance with the directives from the Board, the Occasional Teacher shall submit to the Board all required documents at time of hiring. 9.2 The Board shall establish an Occasional Teacher Roster and shall include the total of any individual school sub-lists kept by the Board. The Occasional Teacher Roster shall be made up of any and all sub-lists used at any and all Board schools. All Occasional Teachers have the right to be included on any of the individual school sub-lists. Intentions to this effect must be made known by completing an Application for Occasional Teacher Roster Form at the time of hire or by updating their preference annually thereafter as per the prescribed process. 9.3 To be eligible for inclusion on the Occasional Teacher Roster, an Occasional Teacher must have an Ontario Teaching Certificate complete the Board’s Application for Occasional Teacher Roster Form and remain a member in good standing with satisfy the requirements of the Ontario College of Teachers Teachers, the Education Act, and the Unionits Regulations. (b) The Board shall distribute information packages to all Occasional Teachers newly added to the Roster. One package will be supplied by the Union. The other package will be the Board’s current New Teacher Orientation package with suitable modifications 9.4 In order for Occasional Teachers. (c) The Board shall provide each an Occasional Teacher on the Roster with the current school directory and a pay schedule by September 30th for the upcoming year or immediately upon being newly accepted on the Roster. (d) Within five (5) days of their request, each Occasional Teacher shall be provided with confirmation of their SmartFind profile as entered in the system. (e) Occasional Teachers who are included on the Roster shall make themselves available for assignment or shall provide reasonable grounds for refusing such assignment. (a) The maximum number of Occasional Teachers in Level 1 shall be 51% of the number of FTE Elementary Teachers employed by the Board as of September 1st of each school year. (b) For the purpose of determining the maximum numbers permitted under Clause L10.2(a), those in Long-Term Occasional assignments or permanent contract assignments that are 50% FTE or more and six (6) months or longer in duration or those on a full year leave or those that are determined to be unavailable shall not be included in the count. Furthermore, a retired teacher shall be included in the count as 0.5. (c) The implementation of Clause L10.2 (a) shall not result in the removal of the name of any person accepted for placement on the Occasional Teacher Roster. This protection includes anyone on a leave under Article L12.00. (d) The Board may request of the Union that the number of names on the Roster be increased to maintain a sufficient pool of names for casual assignments. Pursuant to such a request, the number of names on the Roster may be increased, but only with the written consent of the Union, and only to the extent that the Union permits. (e) The Union has the right to stipulate that, as of a date of its choosing, no names may be added until the number of names on the Roster falls below the maximum number specified in L10.2 (a). (a) Any person wishing to have their name included on the Occasional Teacher Roster may do so by completing the Board's Agreement to Teach Form and presenting the required documentation to the Human Resources Department. Applications will be considered up to the end of the first week of September, January and May for inclusion on the Roster shall: 9.4.1 select a school 9.4.2 elect to be published thereafter based upon program needs. See Agreement to Teach Form in Appendix A to this Agreement. (b) Redundant contract teachers will be added to placed on a “Specialty List” provided the Occasional Teacher Roster holds the appropriate qualifications 9.4.3 select one or more of the following panels: elementary, secondary 9.4.4 specify days and LTO List regardless time of cap statusavailability 9.4.5 specify subject preferences 9.5 An up-to-date and complete Occasional Teacher contact list shall be provided to the Unit President by September 15th of each school year and subsequently by December 15th and April 15th. 9.6 In addition, access to individual school sub-lists (and all updates) shall be provided to the Unit President. Access to information shall include the following information about each Occasional Teacher: 9.6.1 Name, Address, Telephone Number, Email 9.6.2 QECO Evaluation 9.6.3 College of Teachers’ Registration Number

OCCASIONAL TEACHER ROSTER. (a) 12.01 To be eligible for inclusion on the Occasional Teacher Roster, and in order to accept assignments as an Occasional Teacher for the Board, an Occasional Teacher must have an Ontario Teaching Certificate and remain a member be in good standing with the Ontario College of Teachers and the Union. (b) The Board shall distribute information packages to all Occasional Teachers newly added to the RosterTeachers. One package will be supplied by the Union. The other package will be Before receiving an assignment with the Board’s current New Teacher Orientation package with suitable modifications for Occasional Teachers. (c) The Board shall provide each Occasional Teacher on the Roster with the current school directory and a pay schedule by September 30th for the upcoming year or immediately upon being newly accepted on the Roster. (d) Within five (5) days of their request, each an Occasional Teacher shall be provided with confirmation added to the Occasional Teacher Roster. 12.02 The Board will maintain the Occasional Teacher Roster for its secondary schools and will have the sole discretion to add names to the Roster to a maximum of their SmartFind profile as entered in forty (40) percent of FTE Secondary School Teachers. If the Superintendent of Human Resource Services or designate determines that the number of Occasional Teachers available does not meet the needs of the system, additional Occasional Teachers may be added to the Roster to a maximum of four (4) further percent beyond the forty (40) percent cap, following consultation with the President of the Occasional Teacher Bargaining Unit. 12.03 The Roster shall provide the following information for each Occasional Teacher: name, telephone number, address, qualifications, teaching preferences and availability for work. 12.04 Occasional Teachers shall notify the Human Resource Services Department of the Board, in writing, of any changes of address and/or telephone number required by the Board to contact the Occasional Teacher regarding teaching assignments. 12.05 The Occasional Teacher Roster shall be provided to schools for use prior to the end of the first week of the school year in September. A copy of the Roster will be forwarded to the Bargaining Unit President simultaneously. A revised Roster will be provided to the Bargaining Unit President at the end of each month in which the Roster is revised. The revised Roster shall indicate the date of addition for each new Occasional Teacher. 12.06 The Board agrees to review the composition of the Occasional Teacher Roster annually to ensure that it contains only the names of those Occasional Teachers actively seeking assignments. An Occasional Teacher who has not worked a minimum of eight (8) days of offered employment over the course of the school year may be removed from the Occasional Teacher Roster. The names of the Occasional Teachers who do not respond to the Board’s annual review of the Roster shall be removed from the Roster effective the following school year. (ea) An Occasional Teachers Teacher who are is included on the Roster shall make themselves be available for assignment or shall provide reasonable grounds for refusing such assignment. (a) The maximum number of . Eligible Occasional Teachers in Level 1 shall be 51% of who refuse eight (8) assignments for reasons other than being employed as an Occasional Teacher elsewhere or on other reasonable grounds may have their names removed from the number of FTE Elementary Teachers employed by the Board as of September 1st of each school yearOccasional Teacher Roster. (b) For Prior to removal under this Article, the purpose Occasional Teacher will have the opportunity to supply reasons to the Board for all job refusals. Where removal occurs under this Article, the Occasional Teacher will be notified electronically in July/August of determining the maximum numbers permitted under Clause L10.2(a)effective date of removal by the Board. 12.08 Volunteers, those in Longincluding but not limited to parents, co-Term Occasional assignments or permanent contract assignments that are 50% FTE or more op students and six (6) months or longer in duration or those on a full year leave or those that are determined to be unavailable peer tutors, shall not be included in used as substitutes for Occasional Teachers. 12.09 The Board shall use an electronic system to distribute offers of work to short term Occasional Teachers using a qualifications based rotational order system (currently Smart Find). 12.10 In the count. Furthermoreevent that the electronic system fails, a retired teacher manual system shall be included in employed by the count as 0.5Board to distribute such offers. (c) 12.11 The implementation subject qualifications of Clause L10.2 (a) shall not result in the removal of the name of any person on the Occasional Teacher Roster. This protection includes anyone on a leave under Article L12.00. (d) The Board may request of shall be registered in the Union that the number of names on the Roster be increased to maintain a sufficient pool of names for casual assignments. Pursuant to such a request, the number of names on the Roster may be increased, but only with the written consent of the Union, and only to the extent that the Union permits. (e) The Union has the right to stipulate that, electronic call out system as of a date of its choosing, no names may be added until the number of names on the Roster falls below the maximum number specified in L10.2 (a). (a) Any person wishing to have their name included on well as schools at which the Occasional Teacher Roster may do so is prepared to accept an assignment. 12.12 Should a teacher fail to enter their absence in the electronic system by completing 7:00 am on the Board's Agreement day of the absence, there will be no requirement to Teach Form and presenting rely exclusively on the required documentation electronic system to fill any such vacancy. 12.13 The Board shall provide to the Human Resources DepartmentBargaining Unit a monthly report of days worked and work refusals by Occasional Teachers plus a written explanation, if requested, of the reasons for any imbalance between Occasional Teachers in days worked. Applications will The monthly report shall include the following information from the electronic call–out system’s database: • name • daily availability • work locations desired • number of days worked, do–not–disturbs, calls received, calls accepted, calls declined, cancellations, hang–ups, and no– answers. • for each day worked, the date, the portion of the day, and the work site location. 12.14 “Pre–arranged” shall mean offered via direct communication (in person, by telephone, by email, etc.) from a school administrator. The only situations in which short–term work may be considered up pre–arranged are the following: • When a short–term assignment needs to be continued beyond its original length due to the end unexpected continued absence of a Secondary School Teacher, the continuation of the first week of September, January and May for inclusion on the Roster to assignment may be published thereafter based upon program needs. See Agreement to Teach Form in Appendix A to this Agreement. (b) Redundant contract teachers will be added to pre–arranged with the Occasional Teacher Roster and already in place. • When an Occasional Teacher holds a part–time contract or LTO List regardless of cap statusposition, short–term assignments may be pre–arranged in the same school in which the part–time position is held. • When the need for an assignment becomes known after 7:00 a.m. on the same day.

OCCASIONAL TEACHER ROSTER. (a) 18.01 The Board shall establish an Occasional Teacher Roster. This list shall mean the total of any sub lists of Occasional Teachers kept by the Board’s Human Resource Services Department. 18.02 To be eligible for inclusion on the Occasional Teacher Roster, an Occasional Teacher must have an Ontario Teaching Certificate satisfy the requirements of the Education Act and remain a member in good standing with the Ontario College of Teachers’ Act and accompanying Regulations. Nothing herein shall prevent the Board from employing uncertified personnel in the case where a qualified Occasional Teacher is not available as per Regulation 298, Section 21. 18.03 Prior to being placed on the first daily callout of the Occasional Teacher Roster, an Occasional Teacher must first be approved based on a Board’s interview process, and also submit proof of College of Teachers membership and all other Board required documentation. 18.04 A teacher who retired from a full-time permanent teaching contract with the UnionBoard shall, upon request by the teacher to HR, be placed on the OT Roster provided the teacher’s most recent Teacher Performance Appraisal was satisfactory. The teacher shall have access to daily assignments at the second callout level. This does not preclude the teacher from applying as a new hired to the Board per 18.03 to be placed on the first callout level. 18.05 A teacher who resigns from a permanent teaching contract with the Board shall, upon request by the teacher to HR within six months of their resignation date, be placed on the OT Roster, provided the teacher’s most recent Teacher Performance Appraisal was satisfactory. The teacher shall have access to daily assignments at the first callout level. (a) Completion of the Offense Declaration no later than August 31st of each year by an Occasional Teacher shall serve to inform the Human Resource Officer of the teacher’s intention to remain on the Occasional Teacher Xxxxxx and/or intent regarding Long Term Occasional Teacher Assignments for the following school year. (b) The Board shall distribute information packages provide to the President of the Unit or designate, by August 15th, a list of all Occasional Teachers newly added to the Roster. One package will be supplied by the Union. The other package will be the Board’s current New Teacher Orientation package with suitable modifications for Occasional Teacherswho have not completed an Offense Declaration. (c) The Board shall provide each Occasional Teacher on If an Offense Declaration is not provided by August 31, the Roster with the current school directory and a pay schedule by September 30th for the upcoming year or immediately upon being newly accepted on the Roster. (d) Within five (5) days of their request, each Occasional Teacher shall be provided with confirmation of their SmartFind profile as entered in have until October 31st to provide a new Criminal Background Check, at the system. (e) Occasional Teachers who are included on teacher’s expense, to the Roster shall make themselves available for assignment or shall provide reasonable grounds for refusing such assignment. (a) The maximum number of Occasional Teachers in Level 1 shall be 51% of the number of FTE Elementary Teachers employed by the Board as of September 1st of each school year. (b) For the purpose of determining the maximum numbers permitted under Clause L10.2(a), those in Long-Term Occasional assignments or permanent contract assignments that are 50% FTE or more and six (6) months or longer in duration or those on a full year leave or those that are determined to be unavailable shall not be included in the count. Furthermore, a retired teacher shall be included in the count as 0.5. (c) The implementation of Clause L10.2 (a) shall not result in the removal of the name of any person on the Occasional Teacher Roster. This protection includes anyone on a leave under Article L12.00Human Resource Officer. (d) The Board may request shall provide to the President of the Union that the number Unit or designate, on September 30th, a list of names on the Roster be increased to maintain all Occasional Teachers who have not completed an Offense Declaration or provided a sufficient pool of names for casual assignments. Pursuant to such a request, the number of names on the Roster may be increased, but only with the written consent of the Union, and only to the extent that the Union permitsnew Criminal Background Check. (e) The Union has Criminal Background Check and the right yearly Offense Declarations required of members of the Bargaining Unit under Regulation 5.21/01 shall be stored in a confidential file. Access to stipulate that, as this file shall be limited to the Superintendent of a date of its choosing, no names may be added until the number of names on the Roster falls below the maximum number specified in L10.2 (a)Human Resources or designate. (a) Any person wishing 18.07 All Occasional Teacher work shall first be assigned to have their name included Occasional Teachers on the Occasional Teacher Roster may do so by completing the Board's Agreement to Teach Form and presenting the required documentation to the Human Resources Department. Applications will be considered up to the end of the first week of September, January and May for inclusion on the Roster to be published thereafter based upon program needs. See Agreement to Teach Form in Appendix A to this AgreementRoster. (b) Redundant contract teachers will be added to the Occasional Teacher Roster and LTO List regardless of cap status.

OCCASIONAL TEACHER ROSTER. (a) 16:01 Each school will maintain an Occasional Teacher Roster, and log and such Roster and log shall be available to the Union on request. When the Board approves the hiring of an Occasional Teacher, a Board email address will be provided to that person. 16:02 The Board will maintain an Occasional Teacher Roster which shall be an aggregation of each school’s roster. 16:03 To be eligible for inclusion on the Occasional Teacher Roster, an Occasional Teacher must have an Ontario Teaching Certificate satisfy the requirements of the Education Act and remain a member in good standing with the Ontario College its regulations and Board Policy on Statement of Teachers and the UnionExpectation. (b) The Board shall distribute information packages 16:04 Prior to all being placed on the Occasional Teachers newly added to the Teacher Roster. One package will be supplied , an applicant must submit proof of certification and any other documentation required by the UnionBoard. The other package will be Interviews, if any, of candidates for the Board’s current New Occasional Teacher Orientation package with suitable modifications for Occasional TeachersRoster shall take place at a mutually agreeable time and location. (c) The Board shall provide each 16:05 In order for an Occasional Teacher to be accepted for placement on the Roster with Occasional Teacher Roster, the current school directory and Occasional Teacher shall: a) Select a pay schedule by September 30th for the upcoming year community or immediately upon being newly accepted on the Roster. (d) Within five (5) days of their request, each communities at which he or she wishes to be assigned. No Occasional Teacher shall be provided with confirmation assigned to teach in a school in a different community 50 kms outside the community or communities, which the Occasional Teacher has chosen, without the consent of their SmartFind profile as entered the Occasional Teacher. Geraldton and Longlac will continue to be one community and Nakina another community for the purpose of this article. b) State basic qualification and additional qualifications. 16:06 All Occasional Teacher work in the systemBoard shall be assigned to Occasional Teachers on the Occasional Teacher Roster. When qualified teachers from the Occasional List are not available, or when a special qualification is needed, the Board may assign the work to others. (e) 16:07 The Board will endeavour to distribute casual occasional assignments in a given year equitably to as many Occasional Teachers who are included as possible providing the Occasional Teachers have the proper qualifications and, in the opinion of the Board, the instructional needs of the pupils can be met. a) Work shall be distributed on a rotational basis of alphabetical order on the school Occasional Teacher Roster. b) Both calls on rotation and calls arising from special requests must come through the Principal responsible for assignments. Calls for special request shall be approved by the Director. c) Special requests may be assigned outside the alphabetical order but Occasional Teachers assigned to such shall be skipped in the next rotation. d) When it is necessary for a Principal to call an Occasional Teacher during the day in an emergency situation for the duration of that day, the Occasional Teacher who responds will not be skipped in the regular rotation as a result of that emergency call. 16:08 Occasional Teachers shall give written notification to the Human Resources Officer of any change of address, telephone number or proposed changes to assignment criteria. There shall be an onus on the Occasional Teacher to reactivate his/her name on the Casual Occasional Teacher Roster each school year by August 15 by completing a form provided by the Board. Such form shall make themselves be available: a) on the Board’s website by June 15th and b) shall be available for assignment in each school by June 15th and c) shall be emailed prior to June 15th to Occasional Teachers at their school board email addresses. 16:09 Subject to section 10:02, a Casual Occasional Teacher who refuses three (3) or shall more assignments within forty (40) school days and does not provide reasonable grounds for refusing such assignmentassignments or who cannot be contacted for assignment during a period of forty (40) school days shall be deemed to have resigned from the Roster. For clarity it is understood that reasonable grounds for refusing an assignment may include the following: unexpected illness, a death in the family or of a close friend, having accepted an alternative teaching assignment or an unexpected appointment that can not be cancelled or for a reason listed in section 10:02. Notwithstanding the foregoing, nothing herein entitles an Occasional Teacher to accept an assignment and then subsequently refuse it in order to accept an alternative teaching assignment at another School Board. (16:10 The written record of the Casual Occasional Teaching Assignment or the log, or both, shall be conclusive evidence as to whether or not the Casual Occasional Teacher was offered, accepted or rejected the assignment. When the Casual Occasional Teacher disputes the evidence: a) The maximum number of Occasional Teachers in Level 1 shall be 51% of the number of FTE Elementary Teachers employed by the Board as of September 1st of each school year. (b) For the purpose of determining the maximum numbers permitted under Clause L10.2(a), those in Long-Term Occasional assignments or permanent contract assignments that are 50% FTE or more and six (6) months or longer in duration or those on a full year leave or those that are determined to be unavailable shall not be included in the count. Furthermore, a retired teacher shall be included entitled to provide in writing to the count as 0.5.Director of Education, his or her comments; and (cb) The implementation of Clause L10.2 (a) shall not result in the removal of the name of any person on the Occasional Teacher Roster. This protection includes anyone on a leave under Article L12.00. (d) The Board may request of the Union that the number of names on the Roster be increased to maintain a sufficient pool of names for casual assignments. Pursuant to such a request, the number of names on the Roster may be increased, but only with the written consent of by the Union, within fifteen (15) school days the Board shall provide the Union with a copy of the written record of the Casual Occasional Teaching Assignment and only log with respect to the extent that disputed assignment provided the Union permits. (e) The Union has the right to stipulate that, as of a date of its choosing, no names may be added until the number of names on the Roster falls below the maximum number specified in L10.2 (a). (a) Any person wishing to have their name included on the Casual Occasional Teacher Roster may do so by completing disputes the Board's Agreement to Teach Form and presenting the required documentation to the Human Resources Department. Applications will be considered up evidence prior to the end of the first week of September, January and May for inclusion on second calendar month following the Roster to be published thereafter based upon program needs. See Agreement to Teach Form in Appendix A to this Agreementdisputed assignment. (b) Redundant contract teachers will be added to the Occasional Teacher Roster and LTO List regardless of cap status.

OCCASIONAL TEACHER ROSTER. (a) 16:01 Each school will maintain an Occasional Teacher Roster, and log and such Roster and log shall be available to the Association on request. When the Board approves the hiring of an Occasional Teacher, a Board email address will be provided to that person. 16:02 The Board will maintain an Occasional Teacher Roster which shall be an aggregation of each school’s roster. 16:03 To be eligible for inclusion on the Occasional Teacher Roster, an Occasional Teacher must have an Ontario Teaching Certificate satisfy the requirements of the Education Act and remain a member in good standing with the Ontario College its regulations and Board Policy on Statement of Teachers and the UnionExpectation. (b) The Board shall distribute information packages 16:04 Prior to all being placed on the Occasional Teachers newly added to the Teacher Roster. One package will be supplied , an applicant must submit proof of certification and any other documentation required by the UnionBoard. The other package will be Interviews, if any, of candidates for the Board’s current New Occasional Teacher Orientation package with suitable modifications for Occasional TeachersRoster shall take place at a mutually agreeable time and location. (c) The Board shall provide each 16:05 In order for an Occasional Teacher to be accepted for placement on the Roster with Occasional Teacher Roster, the current school directory and Occasional Teacher shall: a) Select a pay schedule by September 30th for the upcoming year community or immediately upon being newly accepted on the Roster. (d) Within five (5) days of their request, each communities at which he or she wishes to be assigned. No Occasional Teacher shall be provided with confirmation assigned to teach in a school in a different community 50 kms outside the community or communities, which the Occasional Teacher has chosen, without the consent of their SmartFind profile as entered the Occasional Teacher. Geraldton and Longlac will continue to be one community and Nakina another community for the purpose of this article. b) State basic qualification and additional qualifications. 16:06 All Occasional Teacher work in the systemBoard shall be assigned to Occasional Teachers on the Occasional Teacher Roster. When qualified teachers from the Occasional List are not available, or when a special qualification is needed, the Board may assign the work to others. (16:07 The Board will endeavour to distribute casual occasional assignments in a given year equitably to as many Occasional Teachers as possible providing the Occasional Teachers have the proper qualifications and, in the opinion of the Board, the instructional needs of the pupils can be met. a) Work shall be distributed on a rotational basis of alphabetical order on the school Occasional Teacher Roster. b) Both calls on rotation and calls arising from special requests must come through the Principal responsible for assignments. Calls for special request shall be approved by the Director. c) Special requests may be assigned outside the alphabetical order but Occasional Teachers assigned to such shall be skipped in the next rotation. d) When it is necessary for a Principal to call an Occasional Teacher during the day in an emergency situation for the duration of that day, the Occasional Teacher who responds will not be skipped in the regular rotation as a result of that emergency call. e) The Board and the Association will commit to working together to deal with Automated Call Out system issues as they arise. 16:08 Occasional Teachers who are included shall give written notification to the Human Resources Manager of any change of address, telephone number or proposed changes to assignment criteria. There shall be an onus on the Occasional Teacher to reactivate his/her name on the Casual Occasional Teacher Roster each school year by July 15 by completing an electronic form provided by the Board. Such form shall make themselves available for assignment be available: a) on the Board’s website, and b) shall be emailed prior to June 15th to Occasional Teachers at their school board email addresses. 16:09 Subject to section 10:02, a Casual Occasional Teacher who refuses three (3) or shall more assignments within forty (40) school days and does not provide reasonable grounds for refusing such assignmentassignments or who cannot be contacted for assignment during a period of forty (40) school days shall be deemed to have resigned from the Roster. For clarity it is understood that reasonable grounds for refusing an assignment may include the following: unexpected illness, a death in the family or of a close friend, having accepted an alternative teaching assignment or an unexpected appointment that cannot be cancelled or for a reason listed in section 10:02. Notwithstanding the foregoing, nothing herein entitles an Occasional Teacher to accept an assignment and then subsequently refuse it in order to accept an alternative teaching assignment at another School Board. (16:10 The written record of the Casual Occasional Teaching Assignment or the log, or both, shall be conclusive evidence as to whether or not the Casual Occasional Teacher was offered, accepted or rejected the assignment. When the Casual Occasional Teacher disputes the evidence: a) The maximum number of Occasional Teachers in Level 1 shall be 51% of the number of FTE Elementary Teachers employed by the Board as of September 1st of each school year. (b) For the purpose of determining the maximum numbers permitted under Clause L10.2(a), those in Long-Term Occasional assignments or permanent contract assignments that are 50% FTE or more and six (6) months or longer in duration or those on a full year leave or those that are determined to be unavailable shall not be included in the count. Furthermore, a retired teacher shall be included entitled to provide in writing to the count as 0.5.Director, his or her comments; and b) on request by the Association, within fifteen (c15) The implementation of Clause L10.2 (a) school days the Board shall not result in provide the removal Union with a copy of the name written record of any person on the Casual Occasional Teaching Assignment and log with respect to the disputed assignment provided the Casual Occasional Teacher Roster. This protection includes anyone on a leave under Article L12.00. (d) The Board may request of disputes the Union that the number of names on the Roster be increased to maintain a sufficient pool of names for casual assignments. Pursuant to such a request, the number of names on the Roster may be increased, but only with the written consent of the Union, and only to the extent that the Union permits. (e) The Union has the right to stipulate that, as of a date of its choosing, no names may be added until the number of names on the Roster falls below the maximum number specified in L10.2 (a). (a) Any person wishing to have their name included on the Occasional Teacher Roster may do so by completing the Board's Agreement to Teach Form and presenting the required documentation to the Human Resources Department. Applications will be considered up evidence prior to the end of the first week of September, January and May for inclusion on second calendar month following the Roster to be published thereafter based upon program needs. See Agreement to Teach Form in Appendix A to this Agreementdisputed assignment. (b) Redundant contract teachers will be added to the Occasional Teacher Roster and LTO List regardless of cap status.

OCCASIONAL TEACHER ROSTER. (a) To be eligible 9.01 The Board will prepare a Roster of names of Occasional Teachers who have been accepted by the Board for inclusion teaching assignments. The SFX/school administrator shall call, for teaching assignments, occasional teachers from the Occasional Teacher Roster provided by the Board. Should an individual not on the Occasional Teacher RosterRoster be employed, an Occasional Teacher must have an Ontario Teaching Certificate the administrator shall inform Human Resources Services and remain a member in good standing with Union President on the Ontario College of Teachers and the Unionsame day. (b) 9.01.01 The Board shall distribute information packages to all Occasional Teachers newly added to the Roster. One package will be supplied by the Union. The other package will be the Board’s current New Teacher Orientation package with suitable modifications for Occasional Teachers. (c) The Board shall provide each Occasional Teacher number of names on the Roster with the current school directory will be capped at three hundred (300) short term active members. a) Permanent part time members and a pay schedule by September 30th for the upcoming year or immediately upon being newly accepted retired members are counted at 0.5 active status and are included on the Roster. (db) Within five (5) days Members on Leaves of their request, each Occasional Teacher shall be provided with confirmation of their SmartFind profile as entered in the system. (e) Occasional Teachers who are included Absence will continue on the Roster and shall make themselves available for assignment or shall provide reasonable grounds for refusing such assignmentnot be included in the count. (ac) The maximum number of Occasional Teachers in Level 1 shall be 51% of the number of FTE Elementary Teachers employed by the Board as of September 1st of each school year. (b) For the purpose of determining the maximum numbers permitted under Clause L10.2(a), those in Long-Term Occasional assignments or permanent contract Members on LTO assignments that are 50% FTE or more and six (6) months or longer in duration or those on a full year leave or those that are determined to be unavailable greater shall not be included in the count. Furthermore, a retired teacher shall be included in the count as 0.5. (cd) The implementation of Clause L10.2 (a) Members are to specify only those school locations at which they will work. 9.01.02 Members shall not result in notify the removal of the name Board of any person on change of address and/or telephone number required by the Occasional Teacher Roster. This protection includes anyone on a leave under Article L12.00Board to contact the member regarding assignments using the electronic Change of Personal Information form. (d) The Board may request of the Union that the number of 9.01.03 Additional names on the Roster be increased to maintain a sufficient pool of names for casual assignments. Pursuant to such a request, the number of names on the Roster may be increased, but shall only with the written consent of the Union, and only to the extent that the Union permits. (e) The Union has the right to stipulate that, as of a date of its choosing, no names may be added until the number of names on the Roster falls below the maximum number specified in L10.2 (a). (a) Any person wishing to have their name included on the Occasional Teacher Roster may do so by completing the Board's Agreement to Teach Form and presenting the required documentation to the Human Resources Department. Applications will be considered up to the end of the first week of September, January and May for inclusion on the Roster to be published thereafter based upon program needs. See Agreement to Teach Form in Appendix A to this Agreement. (b) Redundant contract teachers will be added to the Occasional Teacher Roster to satisfy an identified need for Occasional Teachers with specialized teaching qualifications or identified shortages. The Board shall consult with the Local President prior to such hiring. 9.02 Occasional Teachers’ Roster will include the teacher’s name, address, telephone number, school area(s) preferences, qualified subject matter and/or division where the teacher is able to teach and LTO List regardless any additional information as required. 9.03 To be officially accepted as an Occasional Teacher with the Board, a teacher must be approved by the Executive Officer Human Resources Services or designate and have submitted the necessary documentation, including: a) Current Ontario College of cap statusTeachers Certification b) Experience documentation c) Union membership requirements d) QECO rating e) Payroll documentation f) Completed criminal records search forms g) Children’s Aid Society release of information form h) Offence declaration (annually) i) Any other documentation that might be required from time to time j) All members with the Board shall be registered with an automated call system in use by the Board for elementary occasional teacher assignments. 9.03.01 An Occasional Teacher will be placed on the Occasional Roster after all documentation is received by the Board