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Common use of Pay for Overnight Travel Time to Conduct City Business Clause in Contracts

Pay for Overnight Travel Time to Conduct City Business. When requiring an employee to attend an event to conduct City business (i.e., City-required training, professional conferences, and other events directly related to an employee’s current position) which will require an overnight stay away from their regularly assigned work site, the City shall endeavor to make travel arrangements in such a way as to ensure that travel time does not unduly impact the employee’s personal time, providing that such arrangements do not significantly increase the total cost of the employee’s attendance at the event. The following procedures shall be utilized to determine the best method to accomplish this goal: a. The supervisor shall, whenever possible, endeavor to arrange transportation to and from the event so as to ensure that travel to and from the event takes place during the hours of the employee’s regular work shift. Such transportation arrangements may not increase the overall cost of the employee’s attendance at the event more than five percent (5%). The cost of the employee’s time will not be included in the calculation of transportation cost or the overall cost of attendance. b. If it is not possible to make travel arrangements to ensure that all travel will occur during the hours of the employees regular work shift, the supervisor shall, whenever possible and with the concurrence of the employee, revise the employee’s regular work schedule so that the employee can take an amount of unpaid time off during the same work week in which travel occurs equal to the amount of time the City reasonable anticipates the employee will spend traveling to and from the event. Such flexible scheduling is exempt from the notification requirements outlined in Article 9, Section 3 of this agreement. c. If it is not possible to either arrange the travel time to occur during the hours of the employee’s regular work shift and/or arrange flexible time off equal to the total number of hours outside the employee’s regular work schedule that the City anticipates will be spent traveling to and from the event, the employee may, at their option, forego attending the event. d. If flexible time off has been offered but was not accepted by the employee, the employee cannot forego the event provided that the employee was given five (5) work days advance notice of the event e. Where travel time has been determined to be working hours (i.e., the employee shall receive compensation for their time), the employee can be assigned work for that travel period. f. When more than one employee is going to an event where there is an overnight stay the employees may choose to share a room; if the City cannot afford multiple rooms and employees choose not to share, the City may limit the number of employees to send.

Appears in 1 contract

Samples: Collective Bargaining Agreement

Pay for Overnight Travel Time to Conduct City Business. When requiring an employee to attend an event to conduct City business (i.e., City-required training, professional conferences, and other events directly related to an employee’s current position) which will require an overnight stay away from their regularly assigned work site, the City shall endeavor to make travel arrangements in such a way as to ensure that travel time does not unduly impact the employee’s personal time, providing that such arrangements do not significantly increase the total cost of the employee’s attendance at the event. The following procedures shall be utilized to determine the best method to accomplish this goal: a. The supervisor shall, whenever possible, endeavor to arrange transportation to and from the event so as to ensure that travel to and from the event takes place during the hours of the employee’s regular work shift. Such transportation arrangements may not increase the overall cost of the employee’s attendance at the event more than five percent (5%). The cost of the employee’s time will not be included in the calculation of transportation cost or the overall cost of attendance. b. If it is not possible to make travel arrangements to ensure that all travel will occur during the hours of the employees regular work shift, the supervisor shall, whenever possible and with the concurrence of the employee, revise the employee’s regular work schedule so that the employee can take an amount of unpaid time off during the same work week in which travel occurs equal to the amount of time the City reasonable reasonably anticipates the employee will spend traveling to and from the event. Such flexible scheduling is exempt from the notification requirements outlined in Article 9, Section 3 2 of this agreement. c. If it is not possible to either arrange the travel time to occur during the hours of the employee’s regular work shift and/or arrange flexible time off equal to the total number of hours outside the employee’s regular work schedule that the City anticipates will be spent traveling to and from the event, the employee may, at their option, forego attending the event. d. If flexible time off has been offered but was not accepted by the employee, the employee cannot forego the event provided that the employee was given five (5) work days advance notice of the event. e. Where travel time has been determined to be working hours (i.e., the employee shall receive compensation for their time), the employee can be assigned work for that travel period. f. When more than one employee is going to an event where there is an overnight stay the employees may choose to share a room; if the City cannot afford multiple rooms and employees choose not to share, the City may limit the number of employees to send.

Appears in 1 contract

Samples: Collective Bargaining Agreement

Pay for Overnight Travel Time to Conduct City Business. When requiring an employee to attend an event to conduct City business (i.e., City-required training, professional conferences, and other events directly related to an employee’s current position) which will require an overnight stay away from their his/her regularly assigned work site, the City shall endeavor to make travel arrangements in such a way as to ensure that travel time does not unduly impact the employee’s personal time, providing that such arrangements do not significantly increase the total cost of the employee’s attendance at the event. The following procedures shall be utilized to determine the best method to accomplish this goal: a. The supervisor shall, whenever possible, endeavor to arrange transportation to and from the event so as to ensure that travel to and from the event takes place during the hours of the employee’s regular work shift. Such transportation arrangements may not increase the overall cost of the employee’s attendance at the event more than five percent (5%). The cost of the employee’s time will not be included in the calculation of transportation cost or the overall cost of attendance. b. If it is not possible to make travel arrangements to ensure that all travel will occur during the hours of the employees regular work shift, the supervisor shall, whenever possible and with the concurrence of the employee, revise the employee’s regular work schedule so that the employee can take an amount of unpaid time off during the same work week in which travel occurs equal to the amount of time the City reasonable anticipates the employee will spend traveling to and from the event. Such flexible scheduling is exempt from the notification requirements outlined in Article 9, Section 3 of this agreement. c. If it is not possible to either arrange the travel time to occur during the hours of the employee’s regular work shift and/or arrange flexible time off equal to the total number of hours outside the employee’s regular work schedule that the City anticipates will be spent traveling to and from the event, the employee may, at their her/his option, forego attending the event. d. If flexible time off has been offered but was not accepted by the employee, the employee cannot forego the event provided that the employee was given five (5) work days advance notice of the event e. Where travel time has been determined to be working hours (i.e., the employee shall receive compensation for their her/his time), the employee can be assigned work for that travel period. f. When more than one employee is going to an event where there is an overnight stay the employees may choose to share a room; if the City cannot afford multiple rooms and employees choose not to share, the City may limit the number of employees to send.

Appears in 1 contract

Samples: Collective Bargaining Agreement

Pay for Overnight Travel Time to Conduct City Business. When requiring an employee to attend an event to conduct City business (i.e., City-required training, professional conferences, and other events directly related to an employee’s current position) which will require an overnight stay away from their regularly assigned work site, the City shall endeavor to make travel arrangements in such a way as to ensure that travel time does not unduly impact the employee’s personal time, providing that such arrangements do not significantly increase the total cost of the employee’s attendance at the event. The following procedures shall be utilized to determine the best method to accomplish this goal: a. The supervisor shall, whenever possible, endeavor to arrange transportation to and from the event so as to ensure that travel to and from the event takes place during the hours of the employee’s regular work shift. Such transportation arrangements may not increase the overall cost of the employee’s attendance at the event more than five percent (5%). The cost of the employee’s time will not be included in the calculation of transportation cost or the overall cost of attendance. b. If it is not possible to make travel arrangements to ensure that all travel will occur during the hours of the employees regular work shift, the supervisor shall, whenever possible and with the concurrence of the employee, revise the employee’s regular work schedule so that the employee can take an amount of unpaid time off during the same work week in which travel occurs equal to the amount of time the City reasonable anticipates the employee will spend traveling to and from the event. Such flexible scheduling is exempt from the notification requirements outlined in Article 9, Section 3 of this agreement. c. If it is not possible to either arrange the travel time to occur during the hours of the employee’s regular work shift and/or arrange flexible time off equal to the total number of hours outside the employee’s regular work schedule that the City anticipates will be spent traveling to and from the event, the employee may, at their option, forego attending the event. d. If flexible time off has been offered but was not accepted by the employee, the employee cannot forego the event provided that the employee was given five (5) work days advance notice of the event. e. Where travel time has been determined to be working hours (i.e., the employee shall receive compensation for their time), the employee can be assigned work for that travel period. f. When more than one employee is going to an event where there is an overnight stay the employees may choose to share a room; if the City cannot afford multiple rooms and employees choose not to share, the City may limit the number of employees to send.

Appears in 1 contract

Samples: Collective Bargaining Agreement

Pay for Overnight Travel Time to Conduct City Business. When requiring an employee to attend an event to conduct City business (i.e., City-required training, professional conferences, and other events directly related to an employee’s current position) which will require an overnight stay away from their regularly assigned work site, the City shall endeavor to make travel arrangements in such a way as to ensure that travel time does not unduly impact the employee’s personal time, providing that such arrangements do not significantly increase the total cost of the employee’s attendance at the event. The following procedures shall be utilized to determine the best method to accomplish this goal: a. The supervisor shall, whenever possible, endeavor to arrange transportation to and from the event so as to ensure that travel to and from the event takes place during the hours of the employee’s regular work shift. Such transportation arrangements may not increase the overall cost of the employee’s attendance at the event more than five percent (5%). The cost of the employee’s time will not be included in the calculation of transportation cost or the overall cost of attendance. b. If it is not possible to make travel arrangements to ensure that all travel will occur during the hours of the employees regular work shift, the supervisor shall, whenever possible and with the concurrence of the employee, revise the employee’s regular work schedule so that the employee can take an amount of unpaid time off during the same work week in which travel occurs equal to the amount of time the City reasonable anticipates the employee will spend traveling to and from the event. Such flexible scheduling is exempt from the notification requirements outlined in Article 9, Section 3 of this agreement. c. If it is not possible to either arrange the travel time to occur during the hours of the employee’s regular work shift and/or arrange flexible time off equal to the total number of hours outside the employee’s regular work schedule that the City anticipates will be spent traveling to and from the event, the employee may, at their option, forego attending the event. d. If flexible time off has been offered but was not accepted by the employee, the employee cannot forego the event provided that the employee was given five (5) work days advance notice of the event. e. Where travel time has been determined to be working hours (i.e., the employee shall receive compensation for their time), the employee can be assigned work for that travel period. f. When more than one employee is going to an event where there is an overnight stay the employees may choose to share a room; if the City cannot afford multiple rooms and employees choose not to share, the City may limit the number of employees to send.. ARTICLE 10: (TA 4/14/23)

Appears in 1 contract

Samples: Collective Bargaining Agreement