Payment Request Format. Existing Terms may list specific items the Recipient must include in its invoices. These requirements in the Existing Terms is no longer required. Instead, the CAM will provide an invoice template, and any further modifications to it, that the Recipient shall use.
Payment Request Format. The Energy Commission will accept computer generated or electronically transmitted invoices, provided the Contractor sends a paper copy the same day to the Energy Commission. The date of “invoice receipt” shall be the date the Energy Commission receives the paper copy. The Contractor shall retain backup source documentation for audit purposes, and make the documentation available to the Energy Commission upon request. In accordance with 10 CFR Part 600: DOE Financial Assistance Regulations, the Contractor’s accounting records must be supported by such source documentation as cancelled checks, paid bills, payrolls, time and attendance records, and contract and subgrant award documents. Pursuant to 10 CFR Section 600.242, the Contractor shall retain records for three (3) years from the day the Contractor submits its final expenditure report. The Contractor shall include appropriate provisions in each of its subawards to secure adequate backup documentation to verify all subawardee and vendor services and expenses invoiced for payment under this Agreement.
