Common use of PERSONNEL FILE INFORMATION Clause in Contracts

PERSONNEL FILE INFORMATION. 22.1 With prior approval for absence from work from the first level of supervision outside the bargaining unit, an employee shall be allowed to inspect his/her personnel file during normal office hours or if feasible, at the employee's work site. 22.2 Upon receipt of written authorization from the employee, the Agency will allow another employee or designated representative to inspect their entire personnel file or payroll record maintained by the Agency. 22.3 Personnel files cannot be removed from the premises and all file reviews will be under the supervision of the Agency. 22.4 Except as needed to process grievances, the Agency will provide one copy of up to ten personnel file documents when requested by an employee during each year of this Contract. Copies can be provided via CD, other media storage, or as an email attachment. 22.5 An employee shall be notified in writing within ten work days of any non-routine information being placed in his/her personnel file. 22.6 An employee may include rebuttal documents of his/her choice in his/her personnel file. 22.7 At the request of the employee, records of disciplinary action shall be removed from the employee's personnel file after two years after the discipline was imposed, except in situations where the employee has been disciplined for workplace harassment, the records shall be removed from the file after four years at the employee’s request.

PERSONNEL FILE INFORMATION. 22.1 With prior approval for absence from work from the first level of supervision outside the bargaining unit, an employee shall be allowed to inspect his/her personnel file during normal office hours or if feasible, at the employee's work site. 22.2 Upon receipt of written authorization from the employee, the Agency will allow another employee or designated representative to inspect their entire personnel file or payroll record maintained by the Agency. 22.3 Personnel files cannot be removed from the premises and all file reviews will be under the supervision of the Agency. 22.4 Except as needed to process grievances, the Agency will provide one copy of up to ten personnel file documents when requested by an employee during each year of this Contract. Copies can be provided via CD, other media storage, or as an email attachment. 22.5 An employee shall be notified in writing within ten work days of any non-routine information being placed in his/her personnel file. 22.6 An employee may include rebuttal documents of his/her choice in his/her personnel file. 22.7 At the request of the employee, records of disciplinary action shall be removed from the employee's personnel file after two years after the discipline was imposed, except in situations where the employee has been disciplined for workplace harassment, the records shall be removed from the file after four years at the employee’s request.

PERSONNEL FILE INFORMATION. 22.1 With prior approval for absence from work from the first level of supervision outside the bargaining unit, an employee shall be allowed to inspect his/her personnel file during normal office hours or if feasible, at the employee's work site. 22.2 Upon receipt of written authorization from the employee, the Agency will allow another employee or designated representative to inspect their entire personnel file or payroll record maintained by the Agency. 22.3 Personnel files cannot be removed from the premises and all file reviews will be under the supervision of the Agency. 22.4 Except as needed to process grievances, the Agency will provide one copy of up to ten personnel file documents when requested by an employee during each year of this Contract. Copies can be provided via CD, other media storage, or as an email attachment. 22.5 An employee shall be notified in writing within ten work days of any non-routine information being placed in his/her personnel file. 22.6 An employee may include rebuttal documents of his/her choice in his/her personnel file. 22.7 At the request of the employee, records of disciplinary action shall be removed from the employee's personnel file after two years after the discipline was imposed, except in situations where the employee has been disciplined for workplace harassment, the records shall be removed from the file after four seven years at the employee’s request.