Common use of PERSONNEL FILE INFORMATION Clause in Contracts

PERSONNEL FILE INFORMATION. 10.5.1 The official personnel file of each unit member shall be maintained at the District's Central Administration Office. Materials placed in the official personnel file must indicate that a copy has been given to the unit member concerned. Such material is not to include ratings, reports, or records which (1) were obtained prior to the employment of the unit member involved, (2) were prepared by identifiable examination committee members or (3) were obtained in connection with a promotional examination. 10.5.2 Every unit member shall have the right to inspect such material upon request, provided that the request is made at a time such unit member is not actually required to render service to the District or with the permission of the department head on District time. 10.5.3 Information of a derogatory nature, excepting material listed in Section 10.5.1 above, shall not be entered or filed unless and until .the unit member is given notice and an opportunity to review and comment thereon. Unit members shall be provided with a copy of any derogatory written material within five (5) days before it is placed in the unit members' official personnel file. A rebuttal statement on the original statement or attached to the document shall be proof that the unit member had the opportunity to review and comment on the material. A signature of the unit member acknowledging receipt shall be verification that he/she has received a copy of the document. If the unit member refused to sign acknowledging receipt of the material, only the server shall prepare a memorandum which shall be attached to the derogatory statement advising that the employee has been served, how, when and where. A review of derogatory statements shall take place during normal business hours, and the unit member shall be released from duty for this purpose without loss of pay. 10.5.4 The District shall keep a record indicating the persons, other than Human Resources Department staff, who have examined unit member's personnel file including the date of examination and the record shall be maintained in the unit member's official personnel file. Any person submitting material for insertion in the unit member's official personnel file shall sign and date the material. The material shall be date-stamped upon receipt in the Human Resources Department. 10.5.5 Unit members’ files maintained at locations other than the Human Resources Department shall include personnel status notices, individual absence reports, annual performance evaluations, and other information of a non-derogatory nature.

PERSONNEL FILE INFORMATION. 10.5.1 The official personnel file of each unit member shall be maintained at the District's Central Administration Office. Materials placed in the official personnel file must indicate that a copy has been given to the unit member concerned. Such material is not to include ratings, reports, or records which (1) were obtained prior to the employment of the unit member involved, (2) were prepared by identifiable examination committee members or (3) were obtained in connection with a promotional examination. 10.5.2 Every unit member shall have the right to inspect such material upon request, provided that the request is made at a time such unit member is not actually required to render service to the District or with the permission of the department head on District time. 10.5.3 Information of a derogatory nature, excepting material listed in Section 10.5.1 above, shall not be entered or filed unless and until .the unit member is given notice and an opportunity to review and comment thereon. Unit members shall be provided with a copy of any derogatory written material within five (5) days before it is placed in the unit members' official personnel file. A rebuttal statement on the original statement or attached to the document shall be proof that the unit member had the opportunity to review and comment on the material. A signature of the unit member acknowledging receipt shall be verification that he/she has received a copy of the document. If the unit member refused to sign acknowledging receipt of the material, only the server shall prepare a memorandum which shall be attached to the derogatory statement advising that the employee has been served, how, when and where. A review of derogatory statements shall take place during normal business hours, and the unit member shall be released from duty for this purpose without loss of pay. 10.5.4 The District shall keep a record indicating the persons, other than Human Resources Department staff, who have examined unit member's personnel file including the date of examination and the record shall be maintained in the unit member's official personnel file. Any person submitting material for insertion in the unit member's official personnel file shall sign and date the material. The material shall be date-stamped upon receipt in the Human Resources Department. 10.5.5 Unit members’ files maintained at locations other than the Human Resources Department shall include personnel status notices, individual absence reports, annual performance evaluations, and other information of a non-non- derogatory nature.

PERSONNEL FILE INFORMATION. 10.5.1 The official personnel file of each unit member shall be maintained at the District's Central Administration Office. Materials placed in the official personnel file must indicate that a copy has been given to the unit member concerned. Such material is not to include ratings, reports, or records which (1) were obtained prior to the employment of the unit member involved, (2) were prepared by identifiable examination committee members or (3) were obtained in connection with a promotional examination. 10.5.2 Every unit member shall have the right to inspect such material upon request, provided that the request is made at a time such unit member is not actually required to render service to the District or with the permission of the department head on District time. 10.5.3 Information of a derogatory nature, excepting material listed in Section 10.5.1 above, shall not be entered or filed unless and until .the the unit member is given notice and an opportunity to review and comment thereon. Unit members shall be provided with a copy of any derogatory written material within five (5) days before it is placed in the unit members' official personnel file. A rebuttal statement on the original statement or attached to the document shall be proof that the unit member had the opportunity to review and comment on the material. A signature of the unit member acknowledging receipt shall be verification that he/she has received a copy of the document. If the unit member refused to sign acknowledging receipt of the material, only the server shall prepare a memorandum which shall be attached to the derogatory statement advising that the employee has been served, how, when and where. A review of derogatory statements shall take place during normal business hours, and the unit member shall be released from duty for this purpose without loss of pay. 10.5.4 The District shall keep a record indicating the persons, other than Human Resources Department staff, who have examined unit member's personnel file including the date of examination and the record shall be maintained in the unit member's official personnel file. Any person submitting material for insertion in the unit member's official personnel file shall sign and date the material. The material shall be date-stamped upon receipt in the Human Resources Department. 10.5.5 Unit members’ files maintained at locations other than the Human Resources Department shall include personnel status notices, individual absence reports, annual performance evaluations, and other information of a non-derogatory nature.