Common use of PERSONNEL FOLDERS Clause in Contracts

PERSONNEL FOLDERS. An employee shall be entitled to review the contents of his/her official departmental personnel folder at reasonable intervals, upon request, during the hours when his/her personnel office is normally open for business. Management will continue its present practice with regard to providing employees with a copy of materials in the departmental personnel folder. The employee may authorize an Association staff representative to inspect the departmental folder, upon written consent of the employee. The written consent must be presented in person by the employee to the personnel office. The time to review the folder must be arranged by the staff representative. The staff representative may not remove or have a copy of any document in the folder. The employee or staff representative's review of the personnel folder shall not interfere with the normal business of the department. No evaluatory or disciplinary document may be placed in an employee's personnel folder without his/her review and a copy of the document presented to the employee for his/her records. The employee shall acknowledge that he/she has reviewed and received a copy of the document by signing it, with the understanding that such signature does not necessarily indicate agreement with its contents. The employee shall have the right to respond in writing to any material placed in his/her personnel folder. This provision shall not apply to documents placed in said folder prior to July 1, 1980. A written reprimand or "Notice to Correct Deficiencies" will be sealed upon the written request of an affected employee if he/she has not been involved in any subsequent related incidents that resulted in written corrective counseling or other management action for a period of five (5) years from the date the most recent notice was issued or management action taken. Pursuant to the above paragraph, those documents, either removed from the personnel file or sealed, shall be available upon subpoena or other appropriate legal request.

PERSONNEL FOLDERS. ‌ An employee shall be entitled to review the contents of his/her official departmental personnel folder at reasonable intervals, upon request, during the hours when his/her personnel office is normally open for business. Management will continue its present practice with regard to providing employees with a copy of materials in the departmental personnel folder. The employee may authorize an Association a staff representative of the Association to inspect his/her departmental personnel folder and/or obtain copies of the departmental folder, upon written consent of the employee. The written consent must be presented in person provided by the employee to the personnel office. The time to review the folder must be arranged by the staff representative. The staff representative may not remove or have a copy of any document in the folder. The employee or staff representative's review of the personnel folder shall not interfere with the normal business of the department. No evaluatory or disciplinary document may be placed in an employee's personnel folder without his/her review and a copy of the document presented to the employee for his/her records. The employee shall acknowledge that he/she has they have reviewed and received a copy of the document by signing it, with the understanding that such signature does not necessarily indicate agreement with its contents. The employee shall have the right to respond in writing to any material placed in his/her personnel folder. This provision shall not apply to documents placed in said folder prior to July 1, 1980. A written reprimand or "Notice to Correct Deficiencies" will be sealed upon the written request of an affected employee if he/she has they have not been involved in any subsequent related incidents that resulted in written corrective counseling or other management action for a period of five three (53) years from the date the most recent notice was issued or management action taken. Pursuant to the above paragraph, those documents, either removed from the personnel file or sealed, shall be available upon subpoena or other appropriate legal request.

PERSONNEL FOLDERS. ‌ An employee shall be entitled to review the contents of his/her official departmental personnel folder at reasonable intervals, upon request, during the hours when his/her personnel office is normally open for business. Management will continue its present practice with regard to providing employees with a copy of materials in the departmental personnel folder. The employee may authorize an Association staff a representative of the Union or his/her attorney (authorized party) to inspect his/her departmental personnel folder and/or obtain copies of the departmental folder, upon written consent of the employee. The written consent must be presented in person provided by the employee to the personnel office. The time to review the folder must be arranged by the staff representativeauthorized party. The staff representative authorized party may not remove or have a copy of any document in the folder. The employee or staff representative's authorized party’s review of the personnel folder shall not interfere with the normal business of the department. No evaluatory or disciplinary document may be placed in an employee's personnel folder without his/her review and a copy of the document presented to the employee for his/her records. The employee shall acknowledge that he/she has reviewed and received a copy of the document by signing it, with the understanding that such signature does not necessarily indicate agreement with its contents. The employee shall have the right to respond in writing to any material placed in his/her personnel folderfolder within forty-five (45) days after receipt of material. This provision shall not apply to documents placed in said folder prior to July 1, 1980. A Upon an employee’s written request, a written reprimand or "Notice to Correct Deficiencies" (NTCD) will be sealed upon and not considered or referenced in subsequent disciplinary actions if after three (3) years following the issuance of the written request of an affected reprimand or NTCD the employee if he/she has not been involved in any subsequent related incidents that resulted in written corrective counseling or other management action for a period of five (5) years from the date the most recent notice was issued or management action takenaction. Pursuant to the above paragraph, those documents, either removed from the personnel file or sealed, shall be available upon subpoena or other appropriate legal request.

PERSONNEL FOLDERS. Section I An employee shall be entitled to review the contents of his/her official the employee’s departmental personnel folder folder(s) at reasonable intervals, upon request, during the hours when his/her the employee’s personnel office is normally open for business. Management will continue its present practice with regard to providing employees with a copy of materials in the departmental personnel folder. The employee may authorize an Association staff representative to inspect the departmental folder, upon written consent of the employee. The written consent must be presented in person by the employee to the personnel office. The time to Such review the folder must be arranged by the staff representative. The staff representative may not remove or have a copy of any document in the folder. The employee or staff representative's review of the personnel folder shall not interfere with the normal business of the department. , office, or bureau. Section II No evaluatory or disciplinary document may shall be placed in an employee's departmental personnel folder folder(s) without his/her review and providing said employee with a copy of the document presented to the employee for his/her recordsthereof. The employee shall acknowledge that he/she has reviewed and received a copy of the document by signing itIn accordance with CAO Rule No. 10 (revised March 20, with the understanding that such signature does not necessarily indicate agreement with its contents. The employee shall have the right to respond in writing to any material placed in his/her personnel folder. This 1997), this provision shall not apply to documents placed in said folder prior to July 1April 17, 1980. 1979. Section III A written memorandum documenting an oral reprimand or a "Notice to Correct Deficiencies" will ” that has been placed in an employee’s departmental personnel folder may be sealed upon the written request of an affected employee if he/she the employee has not been involved in any subsequent related incidents that resulted in written corrective counseling action, counseling, or other management action for a period of five four (54) years from the date the most recent memorandum or notice was issued or management action taken. Pursuant LAPD: It is mutually understood that a "Notice to Correct Deficiencies” is not considered a form of discipline by the above paragraph, those documents, either Police Department and a copy is not placed in an employee’s departmental personnel folder. Notices to Correct Deficiencies shall be filed in divisional employee folders at the division of assignment. A Notice to Correct Deficiencies may be removed from an employee’s Division Folder upon the personnel file or sealedwritten request of an affected employee if the employee has not been involved in any subsequent incidents that resulted in written corrective action, shall be available upon subpoena counseling, or other appropriate legal request.management action for a period of four

PERSONNEL FOLDERS. An employee shall be entitled to review the contents of his/her official departmental personnel folder at reasonable intervals, upon request, during the hours when his/her personnel office is normally open for business. Management will continue its present practice with regard to providing employees with a copy of materials in the departmental personnel folder. The employee may authorize an Association staff a representative of the Union or his/her attorney (authorized party) to inspect the departmental folder, upon written consent of the employee. The written consent must be presented in person by the employee to the personnel office. The time to review the folder must be arranged by the staff representativeauthorized party. The staff representative authorized party may not remove or have a copy of any document in the folder. The employee or staff representative's authorized party’s review of the personnel folder shall not interfere with the normal business of the department. No evaluatory or disciplinary document may be placed in an employee's personnel folder without his/her review and a copy of the document presented to the employee for his/her records. The employee shall acknowledge that he/she has reviewed and received a copy of the document by signing it, with the understanding that such signature does not necessarily indicate agreement with its contents. The employee shall have the right to respond in writing to any material placed in his/her personnel folder. This provision shall not apply to documents placed in said folder prior to July 1, 1980. A Upon an employee’s written request, a written reprimand or "Notice to Correct Deficiencies" (NTCD) will be sealed upon and not considered or referenced in subsequent disciplinary actions if after three (3) years following the issuance of the written request of an affected reprimand or NTCD the employee if he/she has not been involved in any subsequent related incidents that resulted in written corrective counseling or other management action for a period of five (5) years from the date the most recent notice was issued or management action takenaction. Pursuant to the above paragraph, those documents, either removed from the personnel file or sealed, shall be available upon subpoena or other appropriate legal request.

PERSONNEL FOLDERS. ‌ An employee shall be entitled to review the contents of his/her official departmental personnel folder at reasonable intervals, upon request, during the hours when his/her personnel office is normally open for business. Management will continue its present practice with regard to providing employees with a copy of materials in the departmental personnel folder. The employee may authorize an Association a staff representative of the Association to inspect his/her departmental personnel folder and/or obtain copies of the departmental folder, upon written consent of the employee. The written consent must be presented in person provided by the employee to the personnel office. The time to review the folder must be arranged by the staff representative. The staff representative may not remove or have a copy of any document in the folder. The employee or staff representative's review of the personnel folder shall not interfere with the normal business of the department. No evaluatory or disciplinary document may be placed in an employee's personnel folder without his/her review and a copy of the document presented to the employee for his/her records. The employee shall acknowledge that he/she has reviewed and received a copy of the document by signing it, with the understanding that such signature does not necessarily indicate agreement with its contents. The employee shall have the right to respond in writing to any material placed in his/her personnel folder. This provision shall not apply to documents placed in said folder prior to July 1, 1980. A written reprimand or "Notice to Correct Deficiencies" will be sealed upon the written request of an affected employee if he/she has not been involved in any subsequent related incidents that resulted in written corrective counseling or other management action for a period of five three (53) years from the date the most recent notice was issued or management action taken. Pursuant to the above paragraph, those documents, either removed from the personnel file or sealed, shall be available upon subpoena or other appropriate legal request.

PERSONNEL FOLDERS. An employee shall be entitled to review the contents of his/her official departmental personnel folder at reasonable intervals, upon request, during the hours when his/her personnel office is normally open for business. Management will continue its present practice with regard to providing employees with a copy of materials in the departmental personnel folder. The employee may authorize an Association staff representative of EAA to inspect the departmental folder, upon written consent of the employee. The written consent must be presented in person by the employee to the personnel office. The time to review the folder must be arranged by the staff representative. The staff representative may not remove or have a copy of any document in the folder. The employee or staff representative's review of the personnel folder shall not interfere with the normal business of the department. No evaluatory or disciplinary document may be placed in an employee's personnel folder without his/her review and a copy of the document presented to the employee for his/her records. The employee shall acknowledge that he/she has reviewed and received a copy of the document by signing it, with the understanding that such signature does not necessarily indicate agreement with its contents. The employee shall have the right to respond in writing to any material placed in his/her personnel folder. This provision shall not apply to documents placed in said folder prior to July 1, 1980. A written reprimand or "Notice to Correct Deficiencies" will be sealed upon the written request of an affected employee if he/she has not been involved in any subsequent related incidents that resulted in written corrective counseling or other management action for a period of five (5) years from the date the most recent notice was issued or management action taken. Pursuant to the above paragraph, those documents, either removed from the personnel file or sealed, shall be available upon subpoena or other appropriate legal request.

PERSONNEL FOLDERS. An employee shall be entitled to review the contents of his/her official departmental personnel folder at reasonable intervals, upon request, during the hours when his/her personnel office is normally open for business. Management will continue its present practice with regard to providing employees with a copy of materials in the departmental personnel folder. The employee may authorize an Association a staff representative of the Association to inspect the departmental folder, upon written consent of the employee. The written consent must be presented in person by the employee to the personnel office. The time to review the folder must be arranged by the staff representative. The staff representative may not remove or have a copy of any document in the folder. The employee or staff representative's review of the personnel folder shall not interfere with the normal business of the department. No evaluatory or disciplinary document may be placed in an employee's personnel folder without his/her review and a copy of the document presented to the employee for his/her records. The employee shall acknowledge that he/she has reviewed and received a copy of the document by signing it, with the understanding that such signature does not necessarily indicate agreement with its contents. The employee shall have the right to respond in writing to any material placed in his/her personnel folder. This provision shall not apply to documents placed in said folder prior to July 1, 1980. A written reprimand or "Notice to Correct Deficiencies" will be sealed upon the written request of an affected employee if he/she has not been involved in any subsequent related incidents that resulted in written corrective counseling or other management action for a period of five three (53) years from the date the most recent notice was issued or management action taken. Pursuant to the above paragraph, those documents, either removed from the personnel file or sealed, shall be available upon subpoena or other appropriate legal request.