Common use of Personnel Record Clause in Contracts

Personnel Record. Section 1. It is recognized by the parties that the County must prescribe regulations for the custody, use and preservation of the records, papers, books, documents, and property pertaining to the County. To the extent that any records, papers or other documents covering bargaining unit employees are legitimately considered available to review by such employees, every employee shall be allowed to review his or her personnel file at any reasonable time upon request. If any bargaining unit employee is involved in a grievance regarding a matter in which materials in his personnel file may be relevant, the affected employees’ Union representative will be granted access to the employees’ personnel file at reasonable times where such access is authorized, in advance, by the bargaining unit employee. Section 2. A bargaining unit employee will be provided a copy of any disciplinary material placed in his personnel file after the effective date of this Agreement. Section 3. If an employee, upon examining his personnel folder, has reason to believe that there are inaccuracies in those documents to which he has access, the employee may write a correspondence explaining the alleged inaccuracy to the Department of Human Resources. If, upon investigation, the County sustains such allegations: (a) The employee's written correspondence may be attached to the material in question, and filed with it and the County shall note thereon its concurrence; or (b) The Director of the Department of Human Resources may remove the inaccurate material from the personnel folder if the Director determines that inaccuracies warrant such removal; or (c) The Director of the Department of Human Resources may remove and destroy the material if the County’s Director of Law determines that this is permitted under Ohio Public Records Law and the Public Records Policy of the County and that no liability may result.

Personnel Record. Section 1. It is recognized by the parties that the County must prescribe regulations for the custody, use and preservation of the records, papers, books, documents, and property pertaining to the County. To the extent that any records, papers or other documents covering bargaining unit employees are legitimately considered available to review by such employees, every employee shall be allowed to review his or her their personnel file at any reasonable time upon request. If any bargaining unit employee is involved in a grievance regarding a matter in which materials in his the employee’s personnel file may be relevant, the affected employees’ Union representative will be granted access to the employees’ personnel file at reasonable times where such access is authorized, in advance, by the bargaining unit employee. Section 2. A bargaining unit employee will be provided a copy of any disciplinary material placed in his their personnel file after the effective date of this Agreement. Section 3. If an employee, upon examining his their personnel folder, has reason to believe that there are inaccuracies in those documents to which he has access, the employee may write a correspondence explaining the alleged inaccuracy to the Department of Human Resources. If, upon investigation, the County sustains such allegations: (a) The employee's written correspondence may be attached to the material in question, and filed with it and the County shall note thereon its concurrence; or (b) The Director of the Department of Human Resources may remove the inaccurate material from the personnel folder if the Director determines that inaccuracies warrant such removal; or (c) The Director of the Department of Human Resources may remove and destroy the material if the County’s Director of Law determines that this is permitted under Ohio Public Records Law and the Public Records Policy of the County and that no liability may result.