Common use of Professional Personnel Records Clause in Contracts

Professional Personnel Records. According to State Department of Education requirements, certain personnel records shall be kept up-to-date and on file for reference at all times. These and other personnel records shall be filed in the Department of Human Resources. These personnel records include: a. Application of reemployment, including references. b. Copy of the latest contract, properly signed. c. Copy of latest salary notice. d. Health certificate card. e. Health History card. f. Ohio teaching certificate. g. Personnel record card. h. Personal and professional data form. i. Transcript of college credits showing the official record of the degree granted, original or certified copy. j. Record of military service. k. Record of tuberculosis or X-ray. The Department of Human Resources shall provide copies of all written documents that the member has a right to review upon written request of said member. Such documents shall be furnished within ten (10) days. Current cost per copy shall be determined by the Treasurer. Members shall have the opportunity to read any material which may be considered derogatory to the member’s conduct, service, character, or personality, before it is dated and placed in his/her personnel file. The member shall acknowledge that he/she has read the material by affixing his/her signature to the copy to be filed and a copy shall be given to the member. His/Her signature shall not indicate agreement with the content of the material, but indicates only that the material has been inspected by the member. He/She shall also have the opportunity to reply to such derogatory material in a written statement to be attached to the filed copy. Members shall be informed within five (5) days of any written complaint by a parent, student or supervisory person which is directed toward that member and may become a matter of record. Only signed written complaints can become a matter of record. Anonymous letters or materials shall not be placed in a member’s file nor shall they be made a matter of record. Each member shall have the right, upon request, to review all contents of his/her own personnel file, with the exception of items a. and i. listed above. A representative of the Association may, at the member’s request, accompany the member in such a review. In addition, the Board shall furnish, upon a member’s request, an electronic copy of the member’s personnel file in years in which a member’s license expires. The President shall have the right to examine, at the member’s written request, the complete files pertaining to the member.

Professional Personnel Records. According to State Department of Education requirements, certain personnel records shall be kept up-to-date and on file for reference at all times. These and other personnel records shall be filed in the Department of Human Resources. These personnel records include: a. Application of reemployment, including references. b. Copy of the latest contract, properly signed. c. Copy of latest salary notice. d. Health certificate card. e. Health History card. f. Ohio teaching certificate. g. Personnel record card. h. Personal and professional data form. i. Transcript of college credits showing the official record of the degree granted, original or certified copy. j. Record of military service. k. Record of tuberculosis or X-ray. The Department of Human Resources shall provide copies of all written documents that the member has a right to review upon written request of said member. Such documents shall be furnished within ten (10) days. Current cost per copy shall be determined by the Treasurer. Members shall have the opportunity to read any material which may be considered derogatory to the member’s conduct, service, character, or personality, before it is dated and placed in his/her personnel file. The member shall acknowledge that he/she has read the material by affixing his/her signature to the copy to be filed and a copy shall be given to the member. His/Her signature shall not indicate agreement with the content of the material, but indicates only that the material has been inspected by the member. He/She shall also have the opportunity to reply to such derogatory material in a written statement to be attached to the filed copy. Members shall be informed within five (5) days of any written complaint by a parent, student or supervisory person which is directed toward that member and may become a matter of record. Only signed written complaints can become a matter of record. Anonymous letters or materials shall not be placed in a member’s file nor shall they be made a matter of record. Each member shall have the right, upon request, to review all contents of his/her own personnel file, with the exception of items a. and i. listed above. A representative of the Association may, at the member’s request, accompany the member in such a review. In addition, the Board shall furnish, upon a member’s request, an electronic copy of the member’s personnel file in years in which a member’s license expires. The President shall have the right to examine, at the member’s written request, the complete files pertaining to the member.