Common use of Professional Personnel Records Clause in Contracts

Professional Personnel Records. A. The Board and the Association agree that the Superintendent's office will maintain a personnel file on each teacher employed by the district. The personnel file will consist of all records, evaluations, honors, letters, and notations made on a teacher during his/her employment as well as pre-employment materials concerning such teacher. The District may develop a procedure to purge this file of pre-employment materials no longer deemed necessary to maintain and/or to discard all such pre-employment materials. Such personnel file may be accessed and copied to the extent permitted by law, but the original and any part of these files may not be taken from the administrative offices. B. It is further agreed that the Treasurer will maintain a business file on each teacher. This file may contain contracts, compensation data, tax information, leave records, etc., but any medical records shall be kept separately. Such file may also be accessed and copied to the extent permitted by law, but the original and any part of these files may not be taken from the administrative offices. C. Once employed, any teacher shall be provided a copy of any materials which may be considered critical of that teacher’s conduct, service, character, or personality before it is placed in his/her personnel file. Teachers may acknowledge that they have read the material by affixing their signature to the copy to be filed. The teacher’s signature shall not indicate agreement with the content of the material, but indicates only that the material has been inspected by the teacher. The teacher may reply to such critical material in a written statement to be attached to the filed copy. D. Administrators shall inform teachers of any complaint by an individual or group which is directed toward them which will become a matter of record. Anonymous letters or materials shall not be placed in a teacher’s file, nor, except as required by law, shall they otherwise be made a matter of record. E. Each teacher shall have the right, upon request, to inspect the contents of that teacher’s personnel and business files. A representative of the Association may, at the teacher’s request, accompany the teacher in such inspection. The Superintendent or his designee shall be present during any file inspection. F. Material other than routine evaluations will be removed from the teacher’s personnel and business files when a teacher demonstrates that it is inaccurate, does not comply with this Article, or is unfair as sustained by the Grievance Procedure. A teacher shall be entitled to a copy of any material in said teacher’s personnel or business file. Material added to a teacher’s file after the initial copies have been made will also be copied for the teacher(s) upon the request of the teacher(s). Copies shall be provided at no cost to the individual teacher. G. Whenever any person not acting on behalf of the Board or a teacher seeks to examine the teacher’s personnel or business file (or parts thereof), the teacher shall be notified by sending a letter to his/her last known address. H. This Section shall supersede and render inapplicable Ohio Revised Code Chapter 1347, as now or hereafter amended.

Professional Personnel Records. A. The Board There shall be only one (1) personnel file kept and the Association agree that it shall be in the Superintendent's office will maintain a personnel file on each teacher employed by the districtOffice. The personnel file will consist of all records, evaluations, honors, letters, and notations made on a teacher during his/her employment as well as pre-employment materials concerning such teacher. The District may develop a procedure to purge this file of pre-employment materials no longer deemed necessary to maintain and/or to discard all such pre-employment materials. Such personnel file may be accessed and copied to the extent permitted by law, but the original and any part of these files may not be taken from the administrative offices. B. It is further agreed that the Treasurer will maintain a business file on each teacher. This file may contain contracts, compensation data, tax information, leave records, etc., but any medical records shall be kept separately. Such file may also be accessed and copied to the extent permitted by law, but the original and any part of these files may not be taken from the administrative offices. C. Once employed, any A teacher shall be provided a copy of have the opportunity to read any materials material which may be considered critical of that teacher’s his/her conduct, service, character, or personality before it is placed in his/her personnel file. Teachers may A teacher shall acknowledge that they have he/she has read the material by affixing their his/her signature to the copy to be filed, and it shall be returned to the principal with ten (10) school days. The teacher’s His/Her signature shall not indicate agreement with the content of the materialmaterials, but indicates only that the material has been inspected by the teacher. In accordance with Section 1347.09 of the Ohio Revised Code, upon request of the teacher and the concurrence of the Public Records Committee, a written reprimand or derogatory material will be expunged from the personnel file twenty-four (24) months from the date of occurrence as indicated on the material or reprimand so placed. The teacher may aforementioned reprimand or material shall be placed in the employee's personnel file not later than two (2) weeks after the occurrence. He/She shall also have the opportunity to reply to such critical material in a written statement to be attached to the filed copy. Access to the teacher's file will be restricted to the teacher, administrators employed by the district, the Superintendent's secretary, and person(s) authorized in writing by the teacher. Access to other person(s) not authorized by the teacher shall be minimally twenty-four (24) hours after teacher receives notification from the Superintendent. D. Administrators A. The Public Records Committee shall inform teachers consist of the Superintendent, Treasurer, Board President, Association President and his two designees, when it is a teacher's record. B. A teacher shall be informed of any complaint by an individual or group which is directed toward them him/her which will become a matter of written record. Anonymous letters or materials shall not be placed in a the teacher’s file, nor, except as required by law, 's file nor shall they otherwise be made a matter of record. E. C. Each teacher shall have the right, upon request, to inspect review the contents of that teacher’s his/her own personnel and business filesfile. A representative of the Association may, at the teacher’s 's request, accompany the teacher said member in such inspection. The Superintendent or his designee shall be present during any file inspectionreview. F. D. Material other than routine evaluations as covered in Article 4 will be removed from the teacher’s personnel and business files his/her file when a teacher demonstrates claims that it is inaccurate, does not comply with this Article, inaccurate or is unfair as sustained by the Grievance Proceduregrievance procedure. A teacher shall be entitled to a copy copy, at his/her expense, of any material in said teacher’s personnel or business file. Material added to a teacher’s file after the initial copies have been made will also be copied for the teacher(s) upon the request of the teacher(s). Copies shall be provided at no cost to the individual teacher. G. Whenever any person not acting on behalf of the Board or a teacher seeks to examine the teacher’s personnel or business file (or parts thereof), the teacher shall be notified by sending a letter to his/her last known addressfile. H. This Section E. When materials other than certificates, credentials, evaluations, salary notices, contracts, or materials of a similar nature are to be placed in a teacher's personnel record file, the affected teacher and a representative of the FHTA shall supersede sign a statement attesting their awareness of the forwarding of such material to be placed in his/her personnel record file. Such notice shall include the date, nature of the material, and render inapplicable Ohio Revised Code Chapter 1347, as now or hereafter amendedsignatures of all parties.

Professional Personnel Records. A. The Board and the Association agree that the Superintendent's office will maintain a personnel file on each teacher employed by the district. The personnel file will consist of all records, evaluations, honors, letters, and notations made on a teacher during his/her employment as well as pre-employment materials concerning such teacher. The District may develop a procedure to purge this file of pre-employment materials no longer deemed necessary to maintain and/or to discard all such pre-pre- employment materials. Such personnel file may be accessed and copied to the extent permitted by law, but the original and any part of these files may not be taken from the administrative offices. B. It is further agreed that the Treasurer will maintain a business file on each teacher. This file may contain contracts, compensation data, tax information, leave records, etc., but any medical records shall be kept separately. Such file may also be accessed and copied to the extent permitted by law, but the original and any part of these files may not be taken from the administrative offices. C. Once employed, any teacher shall be provided a copy of any materials which may be considered critical of that teacher’s conduct, service, character, or personality before it is placed in his/her personnel file. Teachers may acknowledge that they have read the material by affixing their signature to the copy to be filed. The teacher’s signature shall not indicate agreement with the content of the material, but indicates only that the material has been inspected by the teacher. The teacher may reply to such critical material in a written statement to be attached to the filed copy. D. Administrators shall inform teachers of any complaint by an individual or group which is directed toward them which will become a matter of record. Anonymous letters or materials shall not be placed in a teacher’s file, nor, except as required by law, shall they otherwise be made a matter of record. E. Each teacher shall have the right, upon request, to inspect the contents of that teacher’s personnel and business files. A representative of the Association may, at the teacher’s request, accompany the teacher in such inspection. The Superintendent or his designee shall be present during any file inspection. F. Material other than routine evaluations will be removed from the teacher’s personnel and business files when a teacher demonstrates that it is inaccurate, does not comply with this Article, or is unfair as sustained by the Grievance Procedure. A teacher shall be entitled to a copy of any material in said teacher’s personnel or business file. Material added to a teacher’s file after the initial copies have been made will also be copied for the teacher(s) upon the request of the teacher(s). Copies shall be provided at no cost to the individual teacher. G. X. Whenever any person not acting on behalf of the Board or a teacher seeks to examine the teacher’s personnel or business file (or parts thereof), the teacher shall be notified by sending a letter to his/her last known address. H. This Section shall supersede and render inapplicable Ohio Revised Code Chapter 1347, as now or hereafter amended.

Professional Personnel Records. A. The Board and the Association agree that the Superintendent's office will maintain a personnel file on each teacher employed by the district. The personnel file will consist of all records, evaluations, honors, letters, and notations made on a teacher during his/her employment as well as pre-employment materials concerning such teacher. The District may develop a procedure to purge this file of pre-employment materials no longer deemed necessary to maintain and/or to discard all such pre-pre- employment materials. Such personnel file may be accessed and copied to the extent permitted by law, but the original and any part of these files may not be taken from the administrative offices. B. It is further agreed that the Treasurer will maintain a business file on each teacher. This file may contain contracts, compensation data, tax information, leave records, etc., but any medical records shall be kept separately. Such file may also be accessed and copied to the extent permitted by law, but the original and any part of these files may not be taken from the administrative offices. C. Once employed, any teacher shall be provided a copy of any materials which may be considered critical of that teacher’s conduct, service, character, or personality before it is placed in his/her personnel file. Teachers may acknowledge that they have read the material by affixing their signature to the copy to be filed. The teacher’s signature shall not indicate agreement with the content of the material, but indicates only that the material has been inspected by the teacher. The teacher may reply to such critical material in a written statement to be attached to the filed copy. D. Administrators shall inform teachers of any complaint by an individual or group which is directed toward them which will become a matter of record. Anonymous letters or materials shall not be placed in a teacher’s file, nor, except as required by law, shall they otherwise be made a matter of record. E. Each teacher shall have the right, upon request, to inspect the contents of that teacher’s personnel and business files. A representative of the Association may, at the teacher’s request, accompany the teacher in such inspection. The Superintendent or his designee shall be present during any file inspection. F. Material other than routine evaluations will be removed from the teacher’s personnel and business files when a teacher demonstrates that it is inaccurate, does not comply with this Article, or is unfair as sustained by the Grievance Procedure. A teacher shall be entitled to a copy of any material in said teacher’s personnel or business file. Material added to a teacher’s file after the initial copies have been made will also be copied for the teacher(s) upon the request of the teacher(s). Copies shall be provided at no cost to the individual teacher. G. Whenever any person not acting on behalf of the Board or a teacher seeks to examine the teacher’s personnel or business file (or parts thereof), the teacher shall be notified by sending a letter to his/her last known address. H. This Section shall supersede and render inapplicable Ohio Revised Code Chapter 1347, as now or hereafter amended.