Record Retention Period Clause Samples
The Record Retention Period clause defines the length of time that parties must keep and maintain specific records related to the agreement. Typically, this clause specifies the types of documents covered—such as financial statements, correspondence, or compliance records—and sets a minimum duration, often measured in years, for which these records must be preserved. Its core practical function is to ensure that relevant documentation is available for audits, regulatory reviews, or dispute resolution, thereby reducing the risk of lost information and supporting accountability.
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Record Retention Period. The Borrower shall retain and keep accessible files and records relating to the Project for at least six (6) years (or such longer period as may be required by applicable law) after Project completion as determined by DEQ and financial files and records until all amounts due under this Loan Agreement are fully repaid, or until the conclusion of any audit, controversy, or litigation arising out of or related to this Agreement, whichever date is later.
Record Retention Period. The record retention period previously stated in this Contract is replaced with therecord retention period prescribed in 2 CFR §200.333.
Record Retention Period. Buyer and Seller agree to retain or cause to be retained all books and records pertinent to the Purchased Assets relating to Tax matters until the expiration of the applicable period for assessment under applicable law (giving effect to any and all extensions or waivers), and, if relating to other than Tax matters, for the period specified under such retaining Party’s document retention policy or, if longer, the longest period specified under applicable Legal Requirements.
Record Retention Period. Unless a longer period is requested by the award, a Recipient shall retain all records for 3 years after the end of the project period for which it uses USGS award funds.
Record Retention Period. Provider shall retain, preserve and make available upon request all records relating to the performance of its obligations under this Contract including, but not limited to, paper and electronic claim forms, for not less than ten (10) years following the end of this Contract period. Records or documents involving matters that are the subject of any litigation, claim, financial management review or audit shall be retained for a period of not less than ten (10) years following the termination or completion of the litigation, claim, financial management review or audit or disposition of real property and equipment acquired with Federal funds. The retention requirements above shall include records or documents related to recoveries of all overpayments from the MCO, to Provider, including recoveries of overpayments due to fraud, waste, or abuse.
Record Retention Period. Operator shall retain all necessary records and documents 20 for the three (3) year audit period specified in Section 21.2 hereof, or until any audit in 21 progress is completed or until any dispute arising from such audit is resolved, 22 whichever condition requires the longer retention.
Record Retention Period. Adequate record keeping is important to the carrier when seeking a refund or credit for tax-paid fuel and is equally important to the Department to ensure compliance with the reporting and payment of all tax liabilities. Every licensee shall maintain records to substantiate the information reported on the quarterly tax return. these records must be maintained for a period of four (4) years from the due date of the return or the date the return was filed, whichever is later. Records must be made available upon request by any member jurisdiction. See the IFTA Audit and Procedures Manuals for specific requirements.
Record Retention Period. Seller shall provide Buyer and its authorized representatives with reasonable access to such books and records during normal business hours and upon written request (and at Buyer's expense) shall provide copies of such books and records to Buyer or its authorized representatives.
Record Retention Period. Every licensee shall maintain records to substantiate information reported on the quarterly tax report. These records must be maintained for a period of four (4) years from the due date of the return or the date that the return was filed, whichever is later. Records must be made available upon request by any member jurisdiction.
Record Retention Period. EDDI shall retain all documents pertaining to the testing of the raw materials, packaging components, labeling, testing, manufacturing, and packaging of finished Product Intermediate for [ * ] of the finished Product Intermediate or per EDDI internal procedure, whichever is longer. Prior to destroying any documents, EDDI shall contact MAP as to the disposition of them. MAP may request the documents be forwarded to them or may approve their destruction.