Reimbursement for Privately-Owned Vehicle Damage Sample Clauses

Reimbursement for Privately-Owned Vehicle Damage. When a privately-owned vehicle operated by an employee is damaged by collision or is otherwise accidentally damaged, reasonable reimbursement for a deductible will be allowed if: 1) The damage occurred while the vehicle was used on official District business with permission or authorization of the District; and 2) The vehicle was damaged through no fault of the employee and a police report has been made; and 3) The amount claimed is an actual loss to the employee and is not recoverable from or through the insurance coverage of any party involved in the accident; and 4) The claim is processed in accordance with the procedures prescribed by the Finance Department. Reimbursement may be claimed on a Check Request form. An employee submitting a claim for reimbursement of deductible repair expenses on a Travel Expense Claim form will: 1) File a Report of Vehicle Accident (see Exhibit) with the Financial & Business Services Manager; 2) Attempt to recover all damages through insurance coverage, collision, comprehensive or property damage; 3) Attach a copy of the Report of Vehicle Accident form signed by his/her supervisor, and a receipted bill for repairs and/or replacement parts to the Check Request form with a notation as to the deductible amount requested; 4) Enter the following certification in the remarks section of the Travel Expense Claim: "I hereby certify that this expense was incurred by me as a result of damage to my privately-owned vehicle. This expense is not reimbursement through the insurance coverage of any of the parties involved in the accident." The supervisor or manager approving the claim for submittal will: 1) Review the Travel Expense Claim form to ensure that the claim for reimbursement complies with District Policy; 2) Sign the Report of Vehicle Accident to certify that the vehicle was being operated on official business and that the accident occurred through no fault of the employee; 3) Sign the Travel Expense Claim to certify that the employee has presented sufficient evidence that the repair deductible expense claimed has not been reimbursed by insurance. The Risk Manager will then approve the request for reimbursement.