Related Associations. The BTC has a representative at two Associations to ensure that the interests of the BTC are adequately recognized, promoted, accommodated and protected in the operations of that Association. The representative also reports regularly to the BTC on any decisions, actions or recommendations made by that Association or its members on the plans and operations of that Association, particularly as they relate to the interests of the BTC, alerting the BTC to action items requiring immediate attention. These Associations include: Hike Ontario xxx.xxxxxxxxxxx.xxx Xxxxx Peninsula/Fathom Five National Parks Management Planning Advisory Committee xxx.xx.xx.xx/xx-xx/xx/xxxxx/index_e.asp Government Relations In 1973 the province passed the Niagara Escarpment Planning and Development Act (NEPDA). The purpose of this legislation was: “to provide for the maintenance of the Niagara Escarpment and the land in its vicinity substantially as a continuous natural environment and to ensure only such development occurs as is compatible with that natural environment”. To implement the NEPDA, the province established the Niagara Escarpment Commission, whose job was to develop an environmental land use plan for the Escarpment and to control development along the Escarpment via development permits. Areas of government which impact the BTC are: Ministry of Natural Resources and Forests (MNRF) Ministry of the Environment and Climate Change Ministry of Tourism, Culture and Sport The Niagara Escarpment Commission (NEC) The Niagara Escarpment Parks and Open Spaces System (NEPOSS) Ontario Heritage Trust (OHT) Conservation Authorities on the Escarpment Local Municipalities Appendix A – Xxxxx Trail Conservancy Volunteer Confidentiality Policy – Training Material Like many organizations, the Xxxxx Trail Conservancy has information that needs to be kept confidential in order to protect the interests of landowners, members, partners, volunteers and staff. As stated in the “Pledge between the Xxxxx Trail Conservancy and its Volunteers” the Xxxxx Trail Conservancy is providing the following training about Confidentiality, and the affected volunteers will sign the Agreement at the end of this training material to acknowledge that the Conservancy has told them about the Policy, and that they agree to keep Xxxxx Trail Conservancy confidential information within the organization. This process helps the Xxxxx Trail Conservancy meet its obligations under privacy laws to prevent unauthorized disclosure of such information. What information is confidential? • Personal information about members, volunteers, donors, landowners, staff and others that is covered by federal privacy legislation (generally, information about an individual that is collected or obtained by the Xxxxx Trail Conservancy in the course of carrying out its mission). • Any Xxxxx Trail Conservancy documents marked “Confidential”, such as Land Stewardship Plans. • Details about the specific location of the Optimum Route of the Xxxxx Trail, either described in words, or shown on a map. (The concept of an “Optimum Route” is not confidential, only its specific location on specific properties is considered confidential.) • Information on proposed or in-progress property acquisitions, and other contract negotiations. • Minutes of Xxxxx Trail Conservancy Board and Committee meetings, as these generally contain confidential information. • Minutes of Club Board and Committee meetings, but only if they contain confidential information. (These Minutes generally should be written so as to not contain any confidential information. Then these Minutes may be easily shared with the Club membership, or placed into a public archive. If Club Boards or Committees need to discuss confidential matters, those portions of the meetings should be held “in camera”, with the details recorded separately if needed, and marked “confidential”.) • Specific details of individual financial transactions of the Xxxxx Trail Conservancy and the Clubs. • Information about “Incidents” (serious injuries or deaths on the Xxxxx Trail or Xxxxx Trail Conservancy properties), as discussed in the Xxxxx Trail Conservancy “Incidents Policy”. • Correspondence, including e-mails, amongst volunteers and staff, if they contain confidential information as described here. What information is not confidential? • Information that is in the public domain, e.g., web sites, magazines and newsletters • Information that can be obtained from public registries • Summaries of Xxxxx Trail Conservancy and Club finances, such as published in Annual Reports for the membership. Xxxxx Trail Conservancy and Club databases should be treated as confidential, although some of the information contained may be in the public domain. Thus, the Xxxxx Trail Conservancy’s Landowner Database itself must not be distributed to anyone not involved in landowner relations, even though much of the information can be obtained from the provincial land registry. In a similar vein, e-mails exchanged amongst volunteers and staff about Xxxxx Trail Conservancy business should be considered confidential, even if the information discussed is in the public domain. The private thoughts and opinions provided during discussions of Xxxxx Trail Conservancy business should be held within the Conservancy. Approved by the Xxxxx Trail Conservancy Board of Directors June 7th, 2014 The Land Stewardship Plans contain confidential information, such as details on the Optimum Route, location of rare or endangered species, personal information about neighbours of the property, etc. Therefore, these documents, in whole or in part, must not be distributed beyond the volunteers who actively need the Plan. Any information in the Plan which is also in the public domain, however, is not confidential, and can therefore be discussed with anyone, without reference to the Plan itself. The above lists are not exhaustive, it’s not really possible to create an exact definitive list of what is “confidential”. This training material is intended to help our volunteers understand the basic concepts of confidentiality, as applied to the Xxxxx Trail Conservancy. Volunteers who need to sign the Confidentiality Agreement include: • Xxxxx Trail Conservancy and Club Board members • Members of Xxxxx Trail Conservancy-level Committees • Volunteers dealing with trail routing, the Optimum Route, landowner relations and negotiations, and land acquisition • Land Stewards • Volunteers who help out at the Xxxxx Trail Conservancy Head Office • Volunteers in other specific roles, as identified by their clubs Volunteers who do not need to sign the Confidentiality Agreement include: • Hike Leaders • Trail Captains and Trail Maintenance Workers • Event volunteers • Other volunteers where confidential information is not a part of their role The Xxxxx Trail Conservancy and Club boards of directors must sign the Confidentiality Agreement annually, at the first meeting of the board following their election; but other volunteers do not have to re- sign annually. With whom can you share information? Volunteers do not have to ask someone if the person they are speaking with signed the Agreement. Volunteers can assume that people in the roles or positions above as required to sign, have in fact signed. If the nature of the work involves other volunteers or partners, the volunteer’s judgment comes into play – is the information really confidential, and does the other party have a need or right to know? Can the concepts be discussed generically, without explicitly stating the confidential details? For example: “We are negotiating for a property near XX Sideroad, which will help secure the Trail in that area.” Rather than: “Who owns it now, what’s the appraised value, and is it a donation or a sale.” Another example: the OHT has copies of the Land Stewardship Plans for OHT-owned properties; the Land Xxxxxxx for an OHT-owned property can discuss the Plan with the OHT, even though the OHT representative will not have signed the Xxxxx Trail Conservancy Confidentiality Agreement. If in doubt, consider it confidential. Contact Xxxxx Trail Conservancy Head Office if you have a question about the confidentiality of a particular item.
Appears in 3 contracts
Samples: olta.ca, brucetrail.org, brucetrail.org
Related Associations. The BTC has a representative at two Associations to ensure that the interests of the BTC are adequately recognized, promoted, accommodated and protected in the operations of that Association. The representative also reports regularly to the BTC on any decisions, actions or recommendations made by that Association or its members on the plans and operations of that Association, particularly as they relate to the interests of the BTC, alerting the BTC to action items requiring immediate attention. These Associations include: • Hike Ontario xxx.xxxxxxxxxxx.xxx • Xxxxx Peninsula/Fathom Five National Parks Management Planning Advisory Committee xxx.xx.xx.xx/xx-xx/xx/xxxxx/index_e.asp Government Relations In 1973 the province passed the Niagara Escarpment Planning and Development Act (NEPDA). The purpose of this legislation was: “to provide for the maintenance of the Niagara Escarpment and the land in its vicinity substantially as a continuous natural environment and to ensure only such development occurs as is compatible with that natural environment”. To implement the NEPDA, the province established the Niagara Escarpment Commission, whose job was to develop an environmental land use plan for the Escarpment and to control development along the Escarpment via development permits. Areas of government which impact the BTC are: • Ministry of Natural Resources and Forests (MNRF) • Ministry of the Environment and Climate Change • Ministry of Tourism, Culture and Sport • The Niagara Escarpment Commission (NEC) • The Niagara Escarpment Parks and Open Spaces System (NEPOSS) • Ontario Heritage Trust (OHT) • Conservation Authorities on the Escarpment • Local Municipalities Appendix A – Xxxxx Trail Conservancy Volunteer Confidentiality Policy – Training Material Like many organizations, the Xxxxx Trail Conservancy has information that needs to be kept confidential in order to protect the interests of landowners, members, partners, volunteers and staff. As stated in the “Pledge between the Xxxxx Trail Conservancy and its Volunteers” the Xxxxx Trail Conservancy is providing the following training about Confidentiality, and the affected volunteers will sign the Agreement at the end of this training material to acknowledge that the Conservancy has told them about the Policy, and that they agree to keep Xxxxx Trail Conservancy confidential information within the organization. This process helps the Xxxxx Trail Conservancy meet its obligations under privacy laws to prevent unauthorized disclosure of such information. What information is confidential? • Personal information about members, volunteers, donors, landowners, staff and others that is covered by federal privacy legislation (generally, information about an individual that is collected or obtained by the Xxxxx Trail Conservancy in the course of carrying out its mission). • Any Xxxxx Trail Conservancy documents marked “Confidential”, such as Land Stewardship Plans. • Details about the specific location of the Optimum Route of the Xxxxx Trail, either described in words, or shown on a map. (The concept of an “Optimum Route” is not confidential, only its specific location on specific properties is considered confidential.) • Information on proposed or in-progress property acquisitions, and other contract negotiations. • Minutes of Xxxxx Trail Conservancy Board and Committee meetings, as these generally contain confidential information. • Minutes of Club Board and Committee meetings, but only if they contain confidential information. (These Minutes generally should be written so as to not contain any confidential information. Then these Minutes may be easily shared with the Club membership, or placed into a public archive. If Club Boards or Committees need to discuss confidential matters, those portions of the meetings should be held “in camera”, with the details recorded separately if needed, and marked “confidential”.) • Specific details of individual financial transactions of the Xxxxx Trail Conservancy and the Clubs. • Information about “Incidents” (serious injuries or deaths on the Xxxxx Trail or Xxxxx Trail Conservancy properties), as discussed in the Xxxxx Trail Conservancy “Incidents Policy”. • Correspondence, including e-mails, amongst volunteers and staff, if they contain confidential information as described here. What information is not confidential? • Information that is in the public domain, e.g., web sites, magazines and newsletters • Information that can be obtained from public registries • Summaries of Xxxxx Trail Conservancy and Club finances, such as published in Annual Reports for the membership. Xxxxx Trail Conservancy and Club databases should be treated as confidential, although some of the information contained may be in the public domain. Thus, the Xxxxx Trail Conservancy’s Landowner Database itself must not be distributed to anyone not involved in landowner relations, even though much of the information can be obtained from the provincial land registry. In a similar vein, e-mails exchanged amongst volunteers and staff about Xxxxx Trail Conservancy business should be considered confidential, even if the information discussed is in the public domain. The private thoughts and opinions provided during discussions of Xxxxx Trail Conservancy business should be held within the Conservancy. Approved by the Xxxxx Trail Conservancy Board of Directors June 7th, 2014 The Land Stewardship Plans contain confidential information, such as details on the Optimum Route, location of rare or endangered species, personal information about neighbours of the property, etc. Therefore, these documents, in whole or in part, must not be distributed beyond the volunteers who actively need the Plan. Any information in the Plan which is also in the public domain, however, is not confidential, and can therefore be discussed with anyone, without reference to the Plan itself. The above lists are not exhaustive, it’s not really possible to create an exact definitive list of what is “confidential”. This training material is intended to help our volunteers understand the basic concepts of confidentiality, as applied to the Xxxxx Trail Conservancy. Volunteers who need to sign the Confidentiality Agreement include: • Xxxxx Trail Conservancy and Club Board members • Members of Xxxxx Trail Conservancy-level Committees • Volunteers dealing with trail routing, the Optimum Route, landowner relations and negotiations, and land acquisition • Land Stewards • Volunteers who help out at the Xxxxx Trail Conservancy Head Office • Volunteers in other specific roles, as identified by their clubs Volunteers who do not need to sign the Confidentiality Agreement include: • Hike Leaders • Trail Captains and Trail Maintenance Workers • Event volunteers • Other volunteers where confidential information is not a part of their role The Xxxxx Trail Conservancy and Club boards of directors must sign the Confidentiality Agreement annually, at the first meeting of the board following their election; but other volunteers do not have to re- sign annually. With whom can you share information? Volunteers do not have to ask someone if the person they are speaking with signed the Agreement. Volunteers can assume that people in the roles or positions above as required to sign, have in fact signed. If the nature of the work involves other volunteers or partners, the volunteer’s judgment comes into play – is the information really confidential, and does the other party have a need or right to know? Can the concepts be discussed generically, without explicitly stating the confidential details? For example: “We are negotiating for a property near XX Sideroad, which will help secure the Trail in that area.” Rather than: “Who owns it now, what’s the appraised value, and is it a donation or a sale.” Another example: the OHT has copies of the Land Stewardship Plans for OHT-owned properties; the Land Xxxxxxx for an OHT-owned property can discuss the Plan with the OHT, even though the OHT representative will not have signed the Xxxxx Trail Conservancy Confidentiality Agreement. If in doubt, consider it confidential. Contact Xxxxx Trail Conservancy Head Office if you have a question about the confidentiality of a particular item.Municipalities
Appears in 2 contracts
Samples: brucetrail.org, brucetrail.org
