Requests for Lost or Damaged Equipment Sample Clauses

Requests for Lost or Damaged Equipment. 12 All circumstances of lost or damaged department-owned equipment must be properly reported 13 and documented at the incident. An estimate of damage replacement or repair may be made at 14 the incident, but this estimate or reimbursement allowance does not guarantee approval of 15 reimbursement and will not be used as sole documentation for resolution. If finance positions 16 are not staffed at the incident, the reimbursement request documentation should be provided to 17 the Incident Commander or local agency Fire Management Officer, Incident Business Advisor or 18 Administrative Officer. 20 Use the Repair/Replacement Expense (Form 12) to request reimbursement for loss of or 21 damage to department equipment. Incident report and authorization documentation, copy of 22 resource order and copy of paid invoice for actual expense must accompany all requests for 23 reimbursement of replacement or repair expense. Final reimbursement payment determination 24 will be made by DFPC staff. It is not necessary to hold an invoice for personnel and equipment 25 expense until repair or replacement is completed and paid; a separate invoice can be sent for 26 the repair or replacement expense when payment documentation is available. 28 Replacement of tires and windshields will generally not be reimbursed by the incident, as these 29 are considered to be “normal wear and tear”. Requests for damage that appear to be outside of 30 “normal wear and tear” should be properly documented at the incident. Air filters, oil changes, 31 fuses, bulbs, etc. are also included as normal wear and tear and are not typically a reimbursable 32 expense. 34 Some lost or damaged cooperator equipment may be replaced by the incident through the 35 Supply Unit. If the item(s) cannot be replaced at the incident, the Supply Unit may issue an 36 Incident Replacement Requisition or resource order for replacement after return to home unit. A 37 copy of this documentation, along with actual paid invoice copies for items replaced, must be 38 included with all reimbursement requests. Replacement of non-standard cache items may not 39 be authorized for charging to incident. If not documented and authorized by incident agency, 40 DFPC will not reimburse department expense. 41 42 Repair of damage to engines, tenders or other agency vehicles may be reimbursed without an 43 incident assigned resource order number. It is required that the damage be reported and 44 documented at the incident with a copy of the ...