RESERVATION METHOD (APPLICABLE. FOR BEDROOM ONLY)
2.1. All the bedrooms provided for in your Room Block will be reserved on a definite basis for you upon signing and returning this agreement to us. Reservations may be made either directly by your attendees via the Internet using the Personalized Online Group (POG) Web Page or via a rooming list. ). If you intend to use a rooming list, please contact your designated event manager and request an Excel template to create your rooming list.
2.2. Hilton Worldwide offers direct download into many hotel reservation systems using RAPID! (Reservation Automated Processing Input and Delivery). Please contact your designated event manager to determine if RAPID! is available for your Event.
2.3. At least 14 days prior to your Arrival Date, you shall provide to us either
(i) individual reservations by means of a POG, or (ii) a rooming list detailing names of attendees for each bedroom type and date of arrival and departure.
2.4. We reserve the right to charge an administrative charge for rooming lists that are received after the date noted above. If you fail to provide such rooming lists to us by such date, you may continue to hold the bedrooms by making advanced payment in full of the Total Anticipated Bedroom Revenue. If you fail to either provide such rooming lists or make advanced payment in full of the Total Anticipated Bedroom Revenue by such date, we will be entitled (but not obliged) to release all or any such unconfirmed rooms in our sole discretion. Rooms released in this way shall be covered by the Performance/Reduction in Numbers clause below.
2.5. Your advance payments and deposits will be refunded by us to you within 30 days after completion of your Event if bedrooms you paid for in advance were later paid for by your attendees.
RESERVATION METHOD (APPLICABLE. FOR BEDROOM ONLY)
2.1. All the bedrooms provided for in your Room Block will be reserved on a definite basis for you upon signing and returning this agreement to us. Reservations may be made either directly by your attendees via the Internet using the Personalized Online Group (POG) Web Page (please visit xxxx://xxx.xxxxxx.xxx/GroupPage to create your POG Web Page at least 7 days prior to when housing is scheduled to open); or via a rooming list. If you intend to use a rooming list, please contact your designated event manager and request an Excel template to create your rooming list.
2.2. At least 14 days prior to your Arrival Date, you shall provide to us either
(i) individual reservations by means of a POG, or (ii) a rooming list detailing names of attendees for each bedroom type and date of arrival and departure.
2.3. We reserve the right to charge an administrative charge for rooming lists that are received after the date noted above. If you fail to provide such rooming lists to us by such date, you may continue to hold the bedrooms by making advanced payment in full of the Total Anticipated Bedroom Revenue.
2.4. If you fail to either provide such rooming lists or make advanced payment in full of the Total Anticipated Bedroom Revenue by such date, we will be entitled (but not obliged) to release all or any such unconfirmed rooms in our sole discretion. Rooms released in this way shall be covered by the Performance/Reduction in Numbers clause below.
2.5. Your advance payments and deposits will be refunded by us to you within 30 days after completion of your Event if bedrooms you paid for in advance were later paid for by your attendees.
RESERVATION METHOD (APPLICABLE. FOR BEDROOM ONLY)
2.1. All the bedrooms provided for in your Room Block will be reserved on a definite basis for you upon signing and returning this agreement to us. Reservations may be made either directly by your attendees via the Internet using the Personalized Online Group (POG) Web Page, or via a Rooming List.
2.2. At least 28 days prior to your Arrival Date, you shall provide to us either
(i) individual reservations by means of a POG, or (ii) a rooming list detailing names of attendees for each bedroom type and date of arrival and departure.
2.3. If you fail to either provide such rooming lists by such date, we will be entitled to release all or any such unconfirmed rooms in our sole discretion. Cancellation charges will be applied as per the cancellation policy within this agreement.
2.4. Your advance payments and deposits will be refunded by us to you within 30 days after completion of your Event if bedrooms you paid for in advance were later paid for by your attendees.
2.5. If you request that we provide you and/or your representative(s) with access to guest reservation information pertaining to your attendees who have reserved rooms at our Hotel as part of your Room Block, then you certify that you have already obtained, or will obtain, consent from each of your attendees for our Hotel or Hilton Worldwide to provide to you and/or your representative(s) such attendee’s reservation information, and you further agree to reimburse us and Hilton Worldwide for any costs, damages, fees or expenses of any kind arising from any claim(s) by an attendee relating to our or Hilton Worldwide’s disclosure of any attendee’s reservation information to you and/or your representative(s).
