Reviewing Personnel Files. The official personnel file for each employee covered under this Agreement will be maintained by the Human Resources Department. The file shall be secure, available at all reasonable times for the employee’s inspection pursuant to Article 19.3 and shall contain only: a) Original application and resume, b) Pre-employment background investigation, c) Records of transfers, promotions, resignations or re-employment, d) Records of commendations, awards, certificates, or letters of appreciation, e) Records of discipline (consistent with the schedule provided above in Article 19.1), f) Receipt of policy handbook, g) Copy of Oath of Office, h) Record of employee’s orientation checklist, i) Letter of appointment j) Tuition reimbursement requests and approvals, k) Records of increases in pay, vacation and longevity, and l) Employee performance evaluations and the employee’s response, if any, Any documents or records which meet the Ohio Revised Code or Americans With Disabilities Act definition of “medical record” or which are kept pursuant to a claim for workers’ compensation or medical insurance shall be kept separately from the personnel file and shall remain confidential consistent with all applicable laws. Any records which document an employee’s training and certification shall be maintained in a separate file in the custody of the Training Bureau Supervisor. All of these records shall be maintained during the course of employment and for at least two years following separation or pursuant to the Department’s records retention schedule, whichever is longer.
Appears in 4 contracts
Samples: Collective Bargaining Agreement, Collective Bargaining Agreement, Collective Bargaining Agreement
