By Bargaining Unit Members. Every employee will be allowed to review the contents of his or her official personnel file at all reasonable times during the regular business hours of the Human Resources Department where such file is kept. Any employee wishing to review his or her file will make a written request to the Director of Human Resources who will then permit the employee to examine the file. An Employee may designate an appropriate representative to review his/her individual personnel file. For the duration of this Agreement, and any extensions thereof, if an employee, upon examining his/her personnel file, disputes the accuracy, in those documents to which he/she has access, the employee may request the Director of Human Resources, in writing, to investigate the disputed information. The Director of Human Resources will within five (5) days, exclusive of Saturday, Sunday and Holidays, after receiving the request from the Employee, make a reasonable investigation of the disputed information, and will notify the Employee of the results of the investigation and the action, if any, to be implemented with respect to the disputed information. The Director of Human Resources will delete any information that is found to be inaccurate. If after such determination the Employee is not satisfied, he/she may write a brief statement of his/her position on the disputed information, and such statement will be attached to the file. In any subsequent transfer, report or dissemination of the disputed information which includes a statement by the Employee, the Employer may include a written statement that he/she has reasonable grounds to believe that the dispute is frivolous or irrelevant and the reasons for this belief. The above Article is written in accordance with Chapter 1347 of the Ohio Revised Code, and will be amended so as to comply with any future amendments or rules adopted and promulgated with respect to the above mentioned Chapter.
