RO Review Documentation and Checklist. The RO must document the reason for the RO decision in the RO Actuarial Change Request Checklist section of the XXX request and sub request screens (see Exhibit 7) for each WA request received, determine the appropriate WA request type(s) (see Exhibit 6A), and complete all checklist entries. The RO must review the documentation submitted with the WA request and identify for each checklist item if the documentation is complete, incomplete, or not applicable, for each applicable WA request type. Provide any additional comments in the comments section. The checklist is considered verified complete and accurate by the first reviewer and second reviewer once the WA is certified by the second reviewer. The first reviewer is the RO specialist that made the determination and originated the WA. The second reviewer is the approving authority designated by the RO Director. Designated approving authorities should be limited to RO Director, RO Deputy Director, and Senior Risk Management Specialists. The RO Director may designate staff other than those previously listed as the second reviewer only when the RO Director, RO Deputy Director, and a Senior Risk Management Specialist are not available.
RO Review Documentation and Checklist. The RO must:
RO Review Documentation and Checklist. A. RO WA Request Review Documentation File documentation must be used to summarize actions taken on WA requests reviewed. Use the worksheet provided in the Exceptions Log, the Actuarial Change Request Checklist, or any other document prepared by the RO (see example in Exhibit 7), to provide a summary of the documentation used to make a determination. This documentation must be retained with the office request file (hard copy or electronic) and a copy of the documentation summary should also be maintained in the county work folder if a specific change to the Actuarial Map or AD is made as a result of a request for a WA.
