Sample Prime Contractor Award Letter Sample Clauses

Sample Prime Contractor Award Letter. Date Prime Contractor Winner, Inc. Attn: Xx. Xxxx Stops Here, President 0000 Xxxxxx Xxxx Xxxxxx Anywhere, New York 10000 Re: Contract Name and/or Description Dear Mr. Xxxx Xxx: Your Company was awarded and recently executed the above listed contract with NYCDOT. Part of the consideration in awarding the contract was the Disadvantaged Business Enterprise (DBE) participation that you listed in the bid/proposal document. Please be advised that you will be required to meet your Disadvantaged Business Enterprise Goals of 2.2% You have listed the following DBE firm(s) and the dollar amounts of their subcontracts: The DBE firm(s) listed above represent(s) your commitment to NYCDOT’s DBE program and each respective DBE firm. To ensure the integrity of the DBE program, NYCDOT has developed DBE compliance procedures that should be followed during this contract. NYCDOT’s DBE Department and Contract Administrator should be notified in writing prior to any material changes from the above commitments. Also, any changes should be for real and substantial reasons. Frivolous and/or unsubstantiated changes are unacceptable. Please provide to the DBE Department, within 3 calendar days of execution, a copy of your executed subcontract with each DBE firm. A letter of commitment signed by both an authorized representative of your firm and the DBE firm may be submitted instead of signed subcontracts. The letter should verify the subcontract dollar amount, the general work scope, and affirm the absence of subcontract restrictions or requirements that are unfair, burdensome, outside of normal business practices, unjustly punitive, etc. There should be a letter for each DBE firm. Also, you must attach NYCDOT’s DBE Expenditure Report with each invoice/payment request that you submit to NYCDOT’s Contract Administrator. This report is designed to provide an accounting of monthly and year-to-date payments made to the DBE firm(s) that you have subcontracted with above.
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