Common use of Short-Term Per Diem Expenses Clause in Contracts

Short-Term Per Diem Expenses. In computing reimbursement for continuous short-term travel of more than 24 hours and less than 31 consecutive days, that is at least 50 miles from the main office, headquarters or primary residence, the employee will be reimbursed for actual costs up to the maximum allowed for each meal, incidental, and lodging expense for each complete 24 hours of travel, beginning with the traveler's times of departure and return, as follows: First day of travel on a trip of 24 hours or more: Trip begins at or before 6 a.m. Breakfast may be claimed on the first day. Trip begins at or before 11 a.m. Lunch may be claimed on the first day. Xxxx begins at or before 5 p.m. Dinner may be claimed on the first day. Fractional day of travel at the end of a trip of more than 24 hours: Trip ends at or after 8 a.m. Breakfast may be claimed. Trip ends at or after 2 p.m. Xxxxx may be claimed. Trip ends at or after 7 p.m. Dinner may be claimed. If the fractional day includes an overnight stay, receipted lodging may also be claimed. No meal or lodging expense may be claimed or reimbursed more than once on any given date or during any 24-hour period. Meals - Reimbursement shall be for actual expenses, subject to the following maximum rates. Receipts are not required for regular short-term travel meals. Breakfast $7 Lunch $11 Dinner $23 Incidentals $5 Lodging County Maximum Lodging All counties except those listed below $90 not including tax Napa, Riverside, Sacramento $95 not including tax Marin $110 not including tax Los Angeles, Orange, Ventura & Xxxxxxx AFB, excluding the City of Santa Xxxxxx $120 not including tax Monterey, San Diego $125 not including tax Alameda, San Mateo, Santa Xxxxx $140 not including tax City of Santa Xxxxxx $150 not including tax San Francisco $250 not including tax In circumstances where the Grantee cannot obtain the state per diem lodging rate, verification from the hotel that such a rate was not available to the Grantee may be submitted to substantiate lodging costs above the per diem rate. No meal or lodging expenses will be reimbursed for any period of travel that occurs within normal working hours, unless expenses are incurred at least 50 miles from the main office, headquarters, or primary residence. In computing reimbursement for continuous travel of less than 24 hours actual expenses up to the maximum rates will be reimbursed for breakfast and/or dinner and/or lodging in accordance with the following time frames: • Travel begins at or before 6 a.m. and ends at or after 9 a.m.; breakfast may be claimed. • Travel begins at or before 4 p.m. and ends at or after 7 p.m.; dinner may be claimed. • If the trip of less than 24 hours includes an overnight stay, receipted lodging may be claimed. • No lunch or incidentals may be reimbursed on travel of less than 24 hours. Employees on short-term travel who stay in commercial lodging establishments or commercial campgrounds will be reimbursed for actual lodging expenses substantiated by a receipt. Employees who stay with friends or relatives, or who do not produce a lodging receipt, will be eligible to claim meals only.

Short-Term Per Diem Expenses. In computing reimbursement for continuous short-term travel of more than 24 hours and less than 31 consecutive days, that is at least 50 miles from the main office, headquarters or primary residence, the employee will be reimbursed for actual costs up to the maximum allowed for each meal, incidental, and lodging expense for each complete 24 hours of travel, beginning with the traveler's times of departure and return, as follows: First day of travel on a trip of 24 hours or more: Trip begins at or before 6 a.m. Breakfast may be claimed on the first day. Trip begins at or before 11 a.m. Lunch may be claimed on the first day. Xxxx Trip begins at or before 5 p.m. Dinner may be claimed on the first day. Fractional day of travel at the end of a trip of more than 24 hours: Trip ends at or after 8 a.m. Breakfast may be claimed. Trip ends at or after 2 p.m. Xxxxx Lunch may be claimed. Trip ends at or after 7 p.m. Dinner may be claimed. If the fractional day includes an overnight stay, receipted lodging may also be claimed. No meal or lodging expense may be claimed or reimbursed more than once on any given date or during any 24-hour period. Meals - Reimbursement shall be for actual expenses, subject to the following maximum rates. Receipts are not required for regular short-term travel meals. Breakfast $7 Lunch $11 Dinner $23 Incidentals $5 Lodging County Maximum Lodging All counties except those listed below $90 not including tax Napa, Riverside, Sacramento $95 not including tax Marin $110 not including tax Los Angeles, Orange, Ventura & Xxxxxxx AFB, excluding the City of Santa Xxxxxx $120 not including tax Monterey, San Diego $125 not including tax Alameda, San Mateo, Santa Xxxxx $140 not including tax City of Santa Xxxxxx $150 not including tax San Francisco $250 not including tax In circumstances where the Grantee cannot obtain the state per diem lodging rate, verification from the hotel that such a rate was not available to the Grantee may be submitted to substantiate lodging costs above the per diem rate. No meal or lodging expenses will be reimbursed for any period of travel that occurs within normal working hours, unless expenses are incurred at least 50 miles from the main office, headquarters, or primary residence. In computing reimbursement for continuous travel of less than 24 hours actual expenses up to the maximum rates will be reimbursed for breakfast and/or dinner and/or lodging in accordance with the following time frames: • Travel begins at or before 6 a.m. and ends at or after 9 a.m.; breakfast may be claimed. • Travel begins at or before 4 p.m. and ends at or after 7 p.m.; dinner may be claimed. • If the trip of less than 24 hours includes an overnight stay, receipted lodging may be claimed. • No lunch or incidentals may be reimbursed on travel of less than 24 hours. Employees on short-term travel who stay in commercial lodging establishments or commercial campgrounds will be reimbursed for actual lodging expenses substantiated by a receipt. Employees who stay with friends or relatives, or who do not produce a lodging receipt, will be eligible to claim meals only.