Subrecipient Responsibilities. 1. Subrecipient shall assume the role of employer of record for EPP and WEX participants. 2. Ensure that all participants are covered by Workers Compensation as determined by the California Department of Social Services (CDSS). 3. Collect, review and approve all participant timesheets for processing of payroll. 4. Provide and distribute paychecks on a bi-weekly basis to all EPP and WEX enrolled participants. 5. Oversee and process payroll through July 2020. Subrecipient is responsible for payment to participants through June 30, 2020. 6. Provide direct deposit of paychecks to those participants requesting that option. 7. Establish emergency protocols to ensure all EPP and WEX participants are paid as scheduled. Provide for last check of the year to cover up to June 30, 2020. 8. Subrecipient shall follow provisions and requirements of Affordable Care Act (ACA) and Healthy Workplaces, Healthy Families Act of 2014 (AB1522) as applicable. a. Ensure that unspent sick leave time will not be carried over to the following program year. b. Ensure that participants who are on sick leave are not permitted to participate in any work experience, trainings, workshops, and/or meetings. c. Establish an internal formal policy to implement provision of paid sick leave d. Track accruals and usage of paid sick leave 9. Subrecipient shall collect and review all documentation necessary for referral, registration and enrollment of eligible participants. 10. Subrecipient shall serve all participants who have been referred by SSA for VTR, WEX, and EPP activities, pursuant to the MOU and this Contract. Subrecipient shall place participants at a Worksite within fourteen (14) working days of the referral for services, unless otherwise directed by CID or SSA. 11. Subrecipient staff shall work closely with each participant to develop an understanding of the participant’s needs and barriers, assess career goals, and arrange EPP, VTR, or WEX 12. Subrecipient shall work directly in concurrence with WTW SSA staff to identify barriers/noncooperation, prior to returning participant to the WTW program. 13. Subrecipient shall ensure the participant learns basic job skills including how to write an effective resume, dress appropriately for a job, successfully interview, and effectively communicate with an employer. 14. Subrecipient shall provide an orientation to participants which includes providing information on program goals and objectives; EPP, VTR, or WEX assignments; participant’s rights and responsibilities; Participant Termination Policy; Grievance policy; and permitted and prohibited political activities. 15. Subrecipient shall work with and motivate difficult-to-place participants who have multiple barriers, which may include a resistance to program participation. 16. Subrecipient shall provide services to meet participant’s ethnic diversity in a manner responsive to individuals with literacy, language, and sociocultural issues that demonstrate language or cultural barriers to Employment, including resistance to pursuing employment in occupations that may be perceived as nontraditional. 17. Subrecipient shall work with participants to resolve attitudinal barriers toward obtaining and retaining employment, such as fear of going to work, anger and resentment from being required to participate, low self-esteem/motivation, problems with accessing and navigating public transportation, and childcare concerns. 18. Subrecipient shall monitor the progress of all EPP, VTR, and WEX participants by communicating every two (2) weeks, or more often if needed, with the participant and the Worksite Supervisor for EPP and WEX; and the Training Provider for VTR to discuss steps needed to complete the program. 19. Subrecipient shall collaborate with WTW SSA staff and the Worksite to help participants overcome employment barriers such as food, transportation, housing, legal assistance, and clothing needs. 20. Subrecipient shall provide employment sites for WEX services leading to employment that is anticipated to be permanent, and secured during a participant’s assignment to WEX. 21. Provide employment sites for EPP in public or private, non-profit organizations, with a focus on County of Orange Worksites. 22. Explain employer requirements and expectations, job retention techniques such as attendance and punctuality, social etiquette, personal hygiene, appropriate dress, productivity, common reasons for promotion and dismissal, employment problem-solving skills, and planning for/handling common problems faced by new employees. 23. Develop appropriate training sites in the community, monitor attendance, and communicate with WTW SSA staff regarding participation and attendance. 24. FOR POSTING REQUIREMENTS - FOLLOW provisions and requirements in County Information Notice 18-OCDB-03. 25. Develop relationships with local businesses by networking and developing Worksites for EPP, VTR, and WEX participants. 26. Conduct semi-annual meetings with worksites to review procedures and update program changes. 27. Attend meetings with County and other contracted service providers, including Multi- Disciplinary Team (MDT) meetings, and other meetings as requested. 28. Cooperate with SSA with respect to sanctions applied to participants in the event of participant non-cooperation. This may include testifying at participant non-compliance hearings. 29. Provide internal forms that are not mandated by County or by program requirements. Internal forms shall be reviewed by County prior to implementation. 30. Ensure that all services provided to participants under this Contract are conducted in a manner sensitive to literacy, language, and socio-cultural issues that may impact the participants. All staff providing services under this Contract shall be trained in cultural differences to ensure their ability to recognize and assist participants who demonstrate language or cultural barriers to employment, including resistance to EPP, VTR, and WEX activities. Services shall be provided in the participant’s language or interpreters shall be obtained when necessary. 31. Adhere to all aspects of the program including human resources processes. 32. Request participants’ confidential skills assessment documents for each referral that will assist in evaluating participant’s abilities, skills and interests for employment and training. 33. Consult with the WTW SSA staff on a regular basis regarding participant’s progress in assigned activity. 34. Assist WEX and VTR participants with job search to obtain unsubsidized employment within 45 days or as otherwise approved by WTW SSA Staff, of completing WEX assignment or VTR training if the employer did not retain participants. 35. Inform the WTW SSA Staff of suspected welfare eligibility or supportive services payment fraud within 48 hours of the suspected fraud. 36. Follow all local, State and Federal regulations, and SSA policies and procedures related to the EPP, VTR, and WEX Programs. 37. Provide monthly attendance reports and participant evaluations to WTW SSA Staff by the 10th calendar day of the following month. 38. Submit Reports to CID as directed, and by the calendar day(s) assigned. 39. While this is a program based on referrals from WTW SSA Staff Subrecipient is responsible for keeping the WTW SSA Staff informed of the EPP, VTR, and WEX programs. 40. Subrecipient shall coordinate and facilitate EPP, VTR, and WEX program presentations to WTW SSA Staff as requested by SSA. 41. Subrecipient shall monitor budgets and expenditures and ensure that all budgeted funds are fully expended by the end of each fiscal year. 42. Track client participation with work experience and training. 43. Meet or exceed all performance outcomes as stated in Attachment E of the Contract 44. Ensure that there are sufficient staff resources dedicated to EPP/WEX/VTR programs to meet program obligations and outcomes.
Appears in 2 contracts
Samples: Contract for the Provision of Special Programs, Contract for the Provision of Special Programs
Subrecipient Responsibilities. 1a. Determine participant eligibility. Subrecipient shall assume the role of employer of record Collect and review documentation necessary for EPP registration and WEX participants.
2. Ensure that all participants are covered by Workers Compensation as determined by the California Department of Social Services (CDSS).
3. Collect, review and approve all participant timesheets for processing of payroll.
4. Provide and distribute paychecks on a bi-weekly basis to all EPP and WEX enrolled participants.
5. Oversee and process payroll through July 2020. Subrecipient is responsible for payment to participants through June 30, 2020.
6. Provide direct deposit of paychecks to those participants requesting that option.
7. Establish emergency protocols to ensure all EPP and WEX participants are paid as scheduled. Provide for last check of the year to cover up to June 30, 2020.
8. Subrecipient shall follow provisions and requirements of Affordable Care Act (ACA) and Healthy Workplaces, Healthy Families Act of 2014 (AB1522) as applicable.
a. Ensure that unspent sick leave time will not be carried over to the following program yearenrollment.
b. Ensure that participants who are on sick leave are not permitted to participate in any work experience, trainings, workshops, and/or meetings.
c. Establish an internal formal policy to implement provision of paid sick leave
d. Track accruals and usage of paid sick leave
9. Subrecipient shall collect and review all documentation necessary for referral, registration and enrollment of eligible participants.
10. Subrecipient shall serve all participants who have been referred by SSA for VTR, WEX, and EPP activities, pursuant to the MOU and this Contract. Subrecipient shall place participants at a Worksite within fourteen (14) working days of the referral for services, unless otherwise directed by CID or SSA.
11. Subrecipient staff shall work closely with each participant to develop an understanding of the participant’s needs and barriers, assess career goals, and arrange EPP, VTR, or WEX
12. Subrecipient shall work directly in concurrence with WTW SSA staff to identify barriers/noncooperation, prior to returning participant to the WTW program.
13. Subrecipient shall ensure the participant learns basic job skills including how to write an effective resume, dress appropriately for a job, successfully interview, and effectively communicate with an employer.
14. Subrecipient shall provide an orientation to participants which includes providing information on program goals and objectives; EPP, VTR, or WEX assignments; participant’s rights and responsibilities; Participant Termination Policy; Grievance policy; and permitted and prohibited political activities.
15. Subrecipient shall work with and motivate difficult-to-place participants who have multiple barriers, which may include a resistance to program participation.
16. Subrecipient shall provide services to meet participant’s ethnic diversity in a manner responsive to individuals with literacy, language, and sociocultural issues that demonstrate language or cultural barriers to Employment, including resistance to pursuing employment in occupations that may be perceived as nontraditional.
17. Subrecipient shall work with participants to resolve attitudinal barriers toward obtaining and retaining employment, such as fear of going to work, anger and resentment from being required to participate, low self-esteem/motivation, problems with accessing and navigating public transportation, and childcare concerns.
18. Subrecipient shall monitor the progress of all EPP, VTR, and WEX participants by communicating every two (2) weeks, or more often if needed, with the participant and the Worksite Supervisor for EPP and WEX; and the Training Provider for VTR to discuss steps needed to complete the program.
19. Subrecipient shall collaborate with WTW SSA staff and the Worksite to help participants overcome employment barriers such as food, transportation, housing, legal assistance, and clothing needs.
20. Subrecipient shall provide employment sites for WEX services leading to employment that is anticipated to be permanent, and secured during a participant’s assignment to WEX.
21. Provide employment sites for EPP in public or private, non-profit organizations, with a focus on County of Orange Worksites.
22. Explain employer requirements and expectations, job retention techniques such as attendance and punctuality, social etiquette, personal hygiene, appropriate dress, productivity, common reasons for promotion and dismissal, employment problem-solving skills, and planning for/handling common problems faced by new employees.
23. Develop appropriate training sites in the community, monitor attendance, and communicate with WTW SSA staff regarding participation and attendance.
24. FOR POSTING REQUIREMENTS - FOLLOW provisions and requirements in County Information Notice 18-OCDB-03.
25. Develop relationships with local businesses by networking and developing Worksites for EPP, VTR, and WEX participants.
26. Conduct semi-annual meetings with worksites to review procedures and update program changes.
27. Attend meetings with County and other contracted service providers, including Multi- Disciplinary Team (MDT) meetings, and other meetings as requested.
28. Cooperate with SSA with respect to sanctions applied to participants in the event of participant non-cooperation. This may include testifying at participant non-compliance hearings.
29. Provide internal forms that are not mandated by County or by program requirements. Internal forms shall be reviewed by County prior to implementation.
30. Ensure that all services provided to participants under this Contract are conducted in a manner sensitive to literacy, language, and socio-cultural issues that may impact the participants. All staff providing services under this Contract shall be trained in cultural differences to ensure their ability to recognize and assist participants who demonstrate language or cultural barriers to employment, including resistance to EPP, VTR, and WEX activities. Services shall be provided in the participant’s language or interpreters shall be obtained when necessary.
31. Adhere to all aspects of the program including human resources processes.
32. Request participants’ confidential skills assessment documents for each referral that will assist in evaluating participant’s abilities, skills and interests for employment and training.
33. Consult with the WTW SSA staff on a regular basis regarding participant’s progress in assigned activity.
34. Assist WEX and VTR participants with job search to obtain unsubsidized employment within 45 days or as otherwise approved by WTW SSA Staff, of completing WEX assignment or VTR training if the employer did not retain participants.
35. Inform the WTW SSA Staff of suspected welfare eligibility or supportive services payment fraud within 48 hours of the suspected fraud.
36. Follow all local, State and Federal regulations, and SSA policies and procedures related to the EPP, VTR, and WEX Programs.
37. Provide monthly attendance reports and participant evaluations to WTW SSA Staff by the 10th calendar day of the following month.
38. Submit Reports to CID as directed, and by the calendar day(s) assigned.
39. While this is a program based on referrals from WTW SSA Staff Subrecipient is responsible for keeping the WTW SSA Staff informed of the EPP, VTR, and WEX programs.
40. Subrecipient shall coordinate and facilitate EPP, VTR, and WEX program presentations to WTW SSA Staff as requested by SSA.
41. Subrecipient shall monitor Monitor budgets and expenditures and ensure that all budgeted funds are fully expended by the end of each fiscal year.
42. Track client participation with work experience c. Develop methods of recruitment and trainingselection that will assure the maximum number of eligible individuals have the opportunity to participate in the program.
43. Meet or exceed all performance outcomes as stated d. Provide a paid orientation to participants that include information on project goals and objectives; community service training assignments; training opportunities; available supportive services; the availability of a free physical examination; participant’s rights and responsibilities; CDA Participant Termination Policy; CDA Grievance Policy; CDA Authorized Break in Attachment E Participation Policy; and permitted and prohibited political activities.
e. Conduct individual assessments of the Contractparticipants’ work history; skills and interests; talents; physical capabilities; aptitudes; occupational preferences; needs for supportive services; potential for performing proposed community service assignment duties; and potential for transition to unsubsidized employment. Assessments must be conducted no less frequently than two (2) times during a 12-month period.
44f. Provide an Individual Employment Plan (IEP) for each participant based on an assessment. Ensure IEPs shall be developed in partnership with each participant and must reflect the needs as well as the expressed interests and desires of the participant. The initial IEP should include an appropriate employment goal for each participant. IEPs shall be updated as necessary to reflect information gathered during the participants’ assessments. IEPs shall contain goals, action steps to achieve goals, and timelines to complete goals.
g. Provide or arrange for training for participant specific to their community service assignment or in support of their training needs identified in their IEP.
h. Submit all requests for an On-the-Job-Experience (OJE) to OoA for submittal to CDA for approval prior to exercising the OJE with any participants. OJE training is permitted with the same employer, but no more than five (5) times per year for the same job category.
i. Obtain and record the personal information necessary for a proper determination of eligibility for all participants and maintain documentation supporting their eligibility. The income of each participant shall be recertified once every twelve (12) months. Documentation records shall be maintained in a confidential manner. Subrecipient shall ensure that there re-certifications are sufficient staff resources dedicated completed prior to EPPparticipant’s anniversary date.
j. Cooperate with community, employment, and training agencies, including agencies under the WIOA, to provide services to low-income older workers.
k. Submit a SCSEP Project Quarterly Narrative Progress Reports to OoA for submittal to CDA each quarter using guidance distributed by CDA.
l. Follow-up with participants placed into unsubsidized employment to determine whether they are still employed and to make certain that participants receive any follow-up services they may need to ensure retention.
m. Maintain an up-to-date SCSEP Data Collection Handbook, BCT Partners Data Validation Handbook, and copies of both State and federal departmental requirements so that all responsible persons have ready access to standards, policies, and procedures.
n. Submit all requests for a Transfer/WEX/VTR programs Change utility transaction in SPARQ to meet OoA for submittal to CDA for prior approval.
o. Not enroll individuals who can be directly placed into unsubsidized employment.
p. Use the Charter Oak Group’s (COG’s) SCSEP Data Collection Handbook, provided on COG’s website, for DOL policy guidance, frequently asked questions, and revisions to the handbook.
q. Provide participants with twenty-four (24) hours of sick leave at the start of each program obligations and outcomes.year, provided the participant have been with SCSEP longer than ninety (90) days. r. Meet the biennially negotiated performance measures established by the DOL, which include the following core measures:
Appears in 1 contract
Samples: Title v Senior Community Service Employment Program (Scsep) Agreement
Subrecipient Responsibilities. 1. Subrecipient shall assume the role of employer of record for EPP and WEX participants.
2. Ensure that Serving all participants are covered by Workers Compensation as determined by the California Department of Social Services (CDSS).
3. Collect, review and approve all participant timesheets for processing of payroll.
4. Provide and distribute paychecks on a bi-weekly basis to all EPP and WEX enrolled participants.
5. Oversee and process payroll through July 2020. Subrecipient is responsible for payment to participants through June 30, 2020.
6. Provide direct deposit of paychecks to those participants requesting that option.
7. Establish emergency protocols to ensure all EPP and WEX participants are paid as scheduled. Provide for last check of the year to cover up to June 30, 2020.
8. Subrecipient shall follow provisions and requirements of Affordable Care Act (ACA) and Healthy Workplaces, Healthy Families Act of 2014 (AB1522) as applicable.
a. Ensure that unspent sick leave time will not be carried over to the following program year.
b. Ensure that participants who are on sick leave are not permitted to participate in any work experience, trainings, workshops, and/or meetings.
c. Establish an internal formal policy to implement provision of paid sick leave
d. Track accruals and usage of paid sick leave
9. Subrecipient shall collect and review all documentation necessary for referral, registration and enrollment of eligible participants.
10. Subrecipient shall serve all participants Participants who have been referred by SSA for VTR, WEX, and EPP activities, pursuant to the MOU and this ContractMOU. Subrecipient SUBRECIPIENT shall place participants Participants at a Worksite within fourteen (14) working days of the referral for services, unless otherwise directed by CID or SSA.
112. Subrecipient Assigning staff who shall work closely with each participant Participant and develop a relationship to develop an understanding of understand the participantParticipant’s needs and barriers, assess career goals, and arrange EPP, VTR, or WEXWEX assignment with an appropriate agreed–upon Worksite. Workshops, one-on-one training, intensive case management, and coaching will be utilized to assist the Participant in finding, obtaining and retaining employment.
123. Subrecipient shall work directly in Discussing and obtaining concurrence with by WTW SSA staff prior to identify returning Participant for identified barriers/noncooperation. to minimize issues that impede Participants’ ability to complete the EPP, prior to returning participant to the WTW programVTR, or WEX assignment.
134. Subrecipient shall ensure Ensuring the participant Participant learns basic job skills including how to write an effective resume, dress appropriately for a job, successfully interviewinterview successful, and effectively communicate with an employer.
145. Subrecipient shall provide an orientation to participants which includes providing information on program goals and objectives; EPP, VTR, or WEX assignments; participant’s rights and responsibilities; Participant Termination Policy; Grievance policy; and permitted and prohibited political activities.
15. Subrecipient shall work Working with and motivate motivating difficult-to-place participants Participants who have multiple barriers, which may include a resistance to program participation.
166. Subrecipient shall provide Providing services to meet participantParticipant’s ethnic diversity in a manner responsive to individuals with literacy, language, and sociocultural issues that demonstrate language or cultural barriers Barriers to Employment, including resistance to pursuing employment in occupations that may be perceived as nontraditional.
177. Subrecipient shall work with participants to resolve Resolving attitudinal barriers toward obtaining and retaining employment, such as fear of going to work, anger and resentment from being required to participate, low self-esteem/motivation, problems with accessing and navigating public transportation, and childcare child care concerns.
188. Subrecipient shall monitor Monitoring the progress of all EPP, VTR, and WEX participants Participants by communicating every two (2) weeks, or more often if needed, with the participant Participant and the Worksite Supervisor for EPP and WEX; and the Training Provider for VTR to discuss steps needed to successfully complete the program.
199. Subrecipient shall collaborate Using positive reinforcement techniques and providing Participants feedback on their performance to ensure they are aware that their assignment is being closely monitored.
10. Collaborating with WTW SSA staff and the Worksite to help participants overcome as employment barriers are identified, such as food, transportation, housing, legal assistance, and clothing needsclothing, and using a variety of resources to address those barriers.
2011. Subrecipient shall provide Providing employment sites for WEX services leading to employment that is anticipated to be permanent, and secured during a participantParticipant’s assignment to WEX.
2112. Provide Providing employment sites for EPP in public or private, non-profit organizations, with a focus on County of Orange Worksites.
2213. Explain Explaining employer requirements and expectations, job retention techniques such as attendance and punctuality, social etiquette, personal hygiene, appropriate dress, productivity, common reasons for promotion and dismissal, employment job problem-solving skills, and planning for/for and/or handling common problems faced by new employeesemployees face.
2314. Develop Developing appropriate training sites in the community, monitor attendance, and communicate with WTW SSA staff regarding participation and attendance.
2415. FOR POSTING REQUIREMENTS - FOLLOW provisions and requirements Maintaining a case file for each Participant in County Information Notice 18-OCDB-03each program served under this CONTRACT in a format approved by OCDB, which will include, but not be limited to, the following:
a. Initial Referral form.
25. Develop relationships with local businesses by networking and developing Worksites for EPPb. Documentation of all correspondence in regards to the Participant’s participation in the program, VTR, and WEX participantsincluding any correspondence involving any SUBRECIPIENTS.
26. Conduct semi-annual meetings with worksites to review procedures and update program changesc. Attendance records of Participant (Monthly attendance reports).
27. Attend meetings with County and other contracted service providersd. Documentation, including Multi- Disciplinary Team (MDT) meetingsdates, and other meetings as requestedof any problem occurrences reported by the EPP Worksite, VTR provider, or WEX Worksite.
28. Cooperate with SSA with respect e. Copy of correspondence related to sanctions applied to participants in the event of participant non-cooperation. This may include testifying at participant non-compliance hearingsa Workers’ Compensation injury.
29. Provide internal forms that are not mandated by County f. Participant Evaluations and feedback and communication from participants on their performance; feedbacks from EPP Worksite, WEX worksite or by program requirements. Internal forms shall be reviewed by County prior to implementationVTR provider on client’s progress; feedbacks and input from WTW Case Manager.
30. Ensure that all services provided to participants under this Contract are conducted in a manner sensitive to literacy, language, and socio-cultural issues that may impact the participants. All staff providing services under this Contract shall be trained in cultural differences to ensure their ability to recognize and assist participants who demonstrate language or cultural barriers to employment, including resistance to EPP, VTR, and WEX activities. Services shall be provided in the participant’s language or interpreters shall be obtained when necessaryg. Employment Verification Form.
31. Adhere to all aspects of the program including human resources processes.
32. Request participants’ confidential skills assessment documents for each referral that will assist in evaluating participant’s abilities, skills and interests for employment and training.
33. Consult with the WTW SSA staff on a regular basis regarding participant’s progress in assigned activity.
34. Assist WEX and VTR participants with job search to obtain unsubsidized employment within 45 days or as otherwise approved by WTW SSA Staff, of completing WEX assignment or VTR training if the employer did not retain participants.
35. Inform the WTW SSA Staff of suspected welfare eligibility or supportive services payment fraud within 48 hours of the suspected fraud.
36. Follow all local, State and Federal regulations, and SSA policies and procedures related to the EPP, VTR, and WEX Programs.
37. Provide monthly attendance reports and participant evaluations to WTW SSA Staff by the 10th calendar day of the following month.
38. Submit Reports to CID as directed, and by the calendar day(s) assigned.
39. While this is a program based on referrals from WTW SSA Staff Subrecipient is responsible for keeping the WTW SSA Staff informed of the EPP, VTR, and WEX programs.
40. Subrecipient shall coordinate and facilitate EPP, VTR, and WEX program presentations to WTW SSA Staff as requested by SSA.
41. Subrecipient shall monitor budgets and expenditures and ensure that all budgeted funds are fully expended by the end of each fiscal year.
42. Track client participation with work experience and training.
43. Meet or exceed all performance outcomes as stated in Attachment E of the Contract
44. Ensure that there are sufficient staff resources dedicated to EPP/WEX/VTR programs to meet program obligations and outcomes.
Appears in 1 contract
Samples: Workforce Services Agreement
Subrecipient Responsibilities. 1a. Determine participant eligibility. Subrecipient shall assume the role of employer of record for EPP and WEX participants.
2. Ensure that all participants are covered by Workers Compensation as determined by the California Department of Social Services (CDSS).
3. Collect, review and approve all participant timesheets for processing of payroll.
4. Provide and distribute paychecks on a bi-weekly basis to all EPP and WEX enrolled participants.
5. Oversee and process payroll through July 2020. Subrecipient is responsible for payment to participants through June 30, 2020.
6. Provide direct deposit of paychecks to those participants requesting that option.
7. Establish emergency protocols to ensure all EPP and WEX participants are paid as scheduled. Provide for last check of the year to cover up to June 30, 2020.
8. Subrecipient shall follow provisions and requirements of Affordable Care Act (ACA) and Healthy Workplaces, Healthy Families Act of 2014 (AB1522) as applicable.
a. Ensure that unspent sick leave time will not be carried over to the following program year.
b. Ensure that participants who are on sick leave are not permitted to participate in any work experience, trainings, workshops, and/or meetings.
c. Establish an internal formal policy to implement provision of paid sick leave
d. Track accruals and usage of paid sick leave
9. Subrecipient shall collect Collect and review all documentation necessary for referral, registration and enrollment of eligible participants.enrollment;
10. Subrecipient shall serve all participants who have been referred by SSA for VTR, WEX, and EPP activities, pursuant to the MOU and this Contract. Subrecipient shall place participants at a Worksite within fourteen (14) working days of the referral for services, unless otherwise directed by CID or SSA.
11. Subrecipient staff shall work closely with each participant to develop an understanding of the participant’s needs and barriers, assess career goals, and arrange EPP, VTR, or WEX
12. Subrecipient shall work directly in concurrence with WTW SSA staff to identify barriers/noncooperation, prior to returning participant to the WTW program.
13. Subrecipient shall ensure the participant learns basic job skills including how to write an effective resume, dress appropriately for a job, successfully interview, and effectively communicate with an employer.
14. Subrecipient shall provide an orientation to participants which includes providing information on program goals and objectives; EPP, VTR, or WEX assignments; participant’s rights and responsibilities; Participant Termination Policy; Grievance policy; and permitted and prohibited political activities.
15. Subrecipient shall work with and motivate difficult-to-place participants who have multiple barriers, which may include a resistance to program participation.
16. Subrecipient shall provide services to meet participant’s ethnic diversity in a manner responsive to individuals with literacy, language, and sociocultural issues that demonstrate language or cultural barriers to Employment, including resistance to pursuing employment in occupations that may be perceived as nontraditional.
17. Subrecipient shall work with participants to resolve attitudinal barriers toward obtaining and retaining employment, such as fear of going to work, anger and resentment from being required to participate, low self-esteem/motivation, problems with accessing and navigating public transportation, and childcare concerns.
18. Subrecipient shall monitor the progress of all EPP, VTR, and WEX participants by communicating every two (2) weeks, or more often if needed, with the participant and the Worksite Supervisor for EPP and WEX; and the Training Provider for VTR to discuss steps needed to complete the program.
19. Subrecipient shall collaborate with WTW SSA staff and the Worksite to help participants overcome employment barriers such as food, transportation, housing, legal assistance, and clothing needs.
20. Subrecipient shall provide employment sites for WEX services leading to employment that is anticipated to be permanent, and secured during a participant’s assignment to WEX.
21. Provide employment sites for EPP in public or private, non-profit organizations, with a focus on County of Orange Worksites.
22. Explain employer requirements and expectations, job retention techniques such as attendance and punctuality, social etiquette, personal hygiene, appropriate dress, productivity, common reasons for promotion and dismissal, employment problem-solving skills, and planning for/handling common problems faced by new employees.
23. Develop appropriate training sites in the community, monitor attendance, and communicate with WTW SSA staff regarding participation and attendance.
24. FOR POSTING REQUIREMENTS - FOLLOW provisions and requirements in County Information Notice 18-OCDB-03.
25. Develop relationships with local businesses by networking and developing Worksites for EPP, VTR, and WEX participants.
26. Conduct semi-annual meetings with worksites to review procedures and update program changes.
27. Attend meetings with County and other contracted service providers, including Multi- Disciplinary Team (MDT) meetings, and other meetings as requested.
28. Cooperate with SSA with respect to sanctions applied to participants in the event of participant non-cooperation. This may include testifying at participant non-compliance hearings.
29. Provide internal forms that are not mandated by County or by program requirements. Internal forms shall be reviewed by County prior to implementation.
30. Ensure that all services provided to participants under this Contract are conducted in a manner sensitive to literacy, language, and socio-cultural issues that may impact the participants. All staff providing services under this Contract shall be trained in cultural differences to ensure their ability to recognize and assist participants who demonstrate language or cultural barriers to employment, including resistance to EPP, VTR, and WEX activities. Services shall be provided in the participant’s language or interpreters shall be obtained when necessary.
31. Adhere to all aspects of the program including human resources processes.
32. Request participants’ confidential skills assessment documents for each referral that will assist in evaluating participant’s abilities, skills and interests for employment and training.
33. Consult with the WTW SSA staff on a regular basis regarding participant’s progress in assigned activity.
34. Assist WEX and VTR participants with job search to obtain unsubsidized employment within 45 days or as otherwise approved by WTW SSA Staff, of completing WEX assignment or VTR training if the employer did not retain participants.
35. Inform the WTW SSA Staff of suspected welfare eligibility or supportive services payment fraud within 48 hours of the suspected fraud.
36. Follow all local, State and Federal regulations, and SSA policies and procedures related to the EPP, VTR, and WEX Programs.
37. Provide monthly attendance reports and participant evaluations to WTW SSA Staff by the 10th calendar day of the following month.
38. Submit Reports to CID as directed, and by the calendar day(s) assigned.
39. While this is a program based on referrals from WTW SSA Staff Subrecipient is responsible for keeping the WTW SSA Staff informed of the EPP, VTR, and WEX programs.
40. Subrecipient shall coordinate and facilitate EPP, VTR, and WEX program presentations to WTW SSA Staff as requested by SSA.
41. Subrecipient shall monitor b. Monitor budgets and expenditures and ensure that all budgeted funds are fully expended by the end of each fiscal year.
42. Track client participation with work experience c. Develop methods of recruitment and trainingselection that will assure the maximum number of eligible individuals have the opportunity to participate in the program.
43. Meet or exceed all performance outcomes as stated d. Provide a paid orientation to participants that include information on project goals and objectives; community service training assignments; training opportunities; available supportive services; the availability of a free physical examination; participant’s rights and responsibilities; CDA Participant Termination Policy; CDA Grievance Policy; CDA Authorized Break in Attachment E Participation Policy; and permitted and prohibited political activities.
e. Conduct individual assessments of the Contractparticipants’ work history; skills and interests; talents; physical capabilities; aptitudes; occupational preferences; needs for supportive services;
44f. Provide an Individual Employment Plan (IEP) for each participant based on an assessment. Ensure IEPs shall be developed in partnership with each participant and must reflect the needs as well as the expressed interests and desires of the participant. The initial IEP should include an appropriate employment goal for each participant. IEPs shall be updated as necessary to reflect information gathered during the participants’ assessments. IEPs shall contain goals, action steps to achieve goals, and timelines to complete goals.
g. Provide or arrange for training for participant specific to their community service assignment or in support of their training needs identified in their IEP.
h. Submit all requests for an OJE to OCDB for submittal to CDA for approval prior to exercising the OJE with any participants. OJE training is permitted with the same employer, but no more than five (5) times per year for the same job category.
i. Obtain and record the personal information necessary for a proper determination of eligibility for all participants and maintain documentation supporting their eligibility. The income of each participant shall be recertified once every twelve (12) months. Documentation records shall be maintained in a confidential manner. Subrecipient shall ensure that there re-certifications are sufficient staff resources dedicated completed prior to EPP/WEX/VTR programs participant’s anniversary date.
j. Cooperate with community, employment, and training agencies, including agencies under the WIOA, to meet program obligations and outcomesprovide services to low-income older workers.
Appears in 1 contract
Subrecipient Responsibilities. 1a. Determine participant eligibility. Subrecipient shall assume the role of employer of record for EPP and WEX participants.
2. Ensure that all participants are covered by Workers Compensation as determined by the California Department of Social Services (CDSS).
3. Collect, review and approve all participant timesheets for processing of payroll.
4. Provide and distribute paychecks on a bi-weekly basis to all EPP and WEX enrolled participants.
5. Oversee and process payroll through July 2020. Subrecipient is responsible for payment to participants through June 30, 2020.
6. Provide direct deposit of paychecks to those participants requesting that option.
7. Establish emergency protocols to ensure all EPP and WEX participants are paid as scheduled. Provide for last check of the year to cover up to June 30, 2020.
8. Subrecipient shall follow provisions and requirements of Affordable Care Act (ACA) and Healthy Workplaces, Healthy Families Act of 2014 (AB1522) as applicable.
a. Ensure that unspent sick leave time will not be carried over to the following program year.
b. Ensure that participants who are on sick leave are not permitted to participate in any work experience, trainings, workshops, and/or meetings.
c. Establish an internal formal policy to implement provision of paid sick leave
d. Track accruals and usage of paid sick leave
9. Subrecipient shall collect Collect and review all documentation necessary for referral, registration and enrollment of eligible participants.enrollment;
10. Subrecipient shall serve all participants who have been referred by SSA for VTR, WEX, and EPP activities, pursuant to the MOU and this Contract. Subrecipient shall place participants at a Worksite within fourteen (14) working days of the referral for services, unless otherwise directed by CID or SSA.
11. Subrecipient staff shall work closely with each participant to develop an understanding of the participant’s needs and barriers, assess career goals, and arrange EPP, VTR, or WEX
12. Subrecipient shall work directly in concurrence with WTW SSA staff to identify barriers/noncooperation, prior to returning participant to the WTW program.
13. Subrecipient shall ensure the participant learns basic job skills including how to write an effective resume, dress appropriately for a job, successfully interview, and effectively communicate with an employer.
14. Subrecipient shall provide an orientation to participants which includes providing information on program goals and objectives; EPP, VTR, or WEX assignments; participant’s rights and responsibilities; Participant Termination Policy; Grievance policy; and permitted and prohibited political activities.
15. Subrecipient shall work with and motivate difficult-to-place participants who have multiple barriers, which may include a resistance to program participation.
16. Subrecipient shall provide services to meet participant’s ethnic diversity in a manner responsive to individuals with literacy, language, and sociocultural issues that demonstrate language or cultural barriers to Employment, including resistance to pursuing employment in occupations that may be perceived as nontraditional.
17. Subrecipient shall work with participants to resolve attitudinal barriers toward obtaining and retaining employment, such as fear of going to work, anger and resentment from being required to participate, low self-esteem/motivation, problems with accessing and navigating public transportation, and childcare concerns.
18. Subrecipient shall monitor the progress of all EPP, VTR, and WEX participants by communicating every two (2) weeks, or more often if needed, with the participant and the Worksite Supervisor for EPP and WEX; and the Training Provider for VTR to discuss steps needed to complete the program.
19. Subrecipient shall collaborate with WTW SSA staff and the Worksite to help participants overcome employment barriers such as food, transportation, housing, legal assistance, and clothing needs.
20. Subrecipient shall provide employment sites for WEX services leading to employment that is anticipated to be permanent, and secured during a participant’s assignment to WEX.
21. Provide employment sites for EPP in public or private, non-profit organizations, with a focus on County of Orange Worksites.
22. Explain employer requirements and expectations, job retention techniques such as attendance and punctuality, social etiquette, personal hygiene, appropriate dress, productivity, common reasons for promotion and dismissal, employment problem-solving skills, and planning for/handling common problems faced by new employees.
23. Develop appropriate training sites in the community, monitor attendance, and communicate with WTW SSA staff regarding participation and attendance.
24. FOR POSTING REQUIREMENTS - FOLLOW provisions and requirements in County Information Notice 18-OCDB-03.
25. Develop relationships with local businesses by networking and developing Worksites for EPP, VTR, and WEX participants.
26. Conduct semi-annual meetings with worksites to review procedures and update program changes.
27. Attend meetings with County and other contracted service providers, including Multi- Disciplinary Team (MDT) meetings, and other meetings as requested.
28. Cooperate with SSA with respect to sanctions applied to participants in the event of participant non-cooperation. This may include testifying at participant non-compliance hearings.
29. Provide internal forms that are not mandated by County or by program requirements. Internal forms shall be reviewed by County prior to implementation.
30. Ensure that all services provided to participants under this Contract are conducted in a manner sensitive to literacy, language, and socio-cultural issues that may impact the participants. All staff providing services under this Contract shall be trained in cultural differences to ensure their ability to recognize and assist participants who demonstrate language or cultural barriers to employment, including resistance to EPP, VTR, and WEX activities. Services shall be provided in the participant’s language or interpreters shall be obtained when necessary.
31. Adhere to all aspects of the program including human resources processes.
32. Request participants’ confidential skills assessment documents for each referral that will assist in evaluating participant’s abilities, skills and interests for employment and training.
33. Consult with the WTW SSA staff on a regular basis regarding participant’s progress in assigned activity.
34. Assist WEX and VTR participants with job search to obtain unsubsidized employment within 45 days or as otherwise approved by WTW SSA Staff, of completing WEX assignment or VTR training if the employer did not retain participants.
35. Inform the WTW SSA Staff of suspected welfare eligibility or supportive services payment fraud within 48 hours of the suspected fraud.
36. Follow all local, State and Federal regulations, and SSA policies and procedures related to the EPP, VTR, and WEX Programs.
37. Provide monthly attendance reports and participant evaluations to WTW SSA Staff by the 10th calendar day of the following month.
38. Submit Reports to CID as directed, and by the calendar day(s) assigned.
39. While this is a program based on referrals from WTW SSA Staff Subrecipient is responsible for keeping the WTW SSA Staff informed of the EPP, VTR, and WEX programs.
40. Subrecipient shall coordinate and facilitate EPP, VTR, and WEX program presentations to WTW SSA Staff as requested by SSA.
41. Subrecipient shall monitor b. Monitor budgets and expenditures and ensure that all budgeted funds are fully expended by the end of each fiscal year.
42c. Develop methods of recruitment and selection that will assure the maximum number of eligible individuals have the opportunity to participate in the program.
d. Provide a paid orientation to participants that include information on project goals and objectives; community service training assignments; training opportunities; available supportive services; the availability of a free physical examination; participant’s rights and responsibilities; CDA Participant Termination Policy; CDA Grievance Policy; CDA Authorized Break in Participation Policy; and permitted and prohibited political activities.
e. Conduct individual assessments of the participants’ work history; skills and interests; talents; physical capabilities; aptitudes; occupational preferences; needs for supportive services; potential for performing proposed community service assignment duties; and potential for transition to unsubsidized employment. Assessments must be conducted no less frequently than two (2) times during a 12-month period.
f. Provide an Individual Employment Plan (IEP) for each participant based on an assessment. IEPs shall be developed in partnership with each participant and must reflect the needs as well as the expressed interests and desires of the participant. The initial IEP should include an appropriate employment goal for each participant. IEPs shall be updated as necessary to reflect information gathered during the participants’ assessments. IEPs shall contain goals, action steps to achieve goals, and timelines to complete goals.
g. Provide or arrange for training for participant specific to their community service assignment or in support of their training needs identified in their IEP.
h. Submit all requests for an On-the-Job-Experience (OJE) to OoA for submittal to CDA for approval prior to exercising the OJE with any participants. OJE training is permitted with the same employer, but no more than five (5) times per year for the same job category.
i. Obtain and record the personal information necessary for a proper determination of eligibility for all participants and maintain documentation supporting their eligibility. The income of each participant shall be recertified once every twelve (12) months. Documentation records shall be maintained in a confidential manner. Subrecipient shall ensure that re-certifications are completed prior to participant’s anniversary date.
j. Cooperate with community, employment, and training agencies, including agencies under the WIOA, to provide services to low-income older workers.
k. Submit a SCSEP Project Quarterly Narrative Progress Reports to OoA for submittal to CDA each quarter using guidance distributed by CDA.
l. Follow-up with participants placed into unsubsidized employment to determine whether they are still employed and to make certain that participants receive any follow-up services they may need to ensure retention.
m. Maintain an up-to-date SCSEP Data Collection Handbook, BCT Partners Data Validation Handbook, and copies of both State and federal departmental requirements so that all responsible persons have ready access to standards, policies, and procedures.
n. Submit all requests for a Transfer/Change utility transaction in SPARQ to OoA for submittal to CDA for prior approval.
o. Not enroll individuals who can be directly placed into unsubsidized employment.
p. Use the Charter Oak Group’s (COG’s) SCSEP Data Collection Handbook, provided on COG’s website, for DOL policy guidance, frequently asked questions, and revisions to the handbook.
q. Provide participants with twenty-four (24) hours of sick leave at the start of each program year, provided the participant have been with SCSEP longer than ninety (90) days.
r. Meet the biennially negotiated performance measures established by the DOL, which include the following core measures:
s. Approve Job Assignment Descriptions and execute host agency Agreements;
t. Collect, review and approve all participants timesheets for processing of payroll. Due dates for the entire year shall be posted and distributed in advance;
u. Provide paychecks on a bi-monthly basis to all enrolled participants;
v. Provide direct-deposits of paychecks to those participants requesting that option;
w. Provide workers comprehensive insurance to all enrolled participants;
x. Conduct Quarterly meetings with SCSEP participants to review procedures and update program changes;
y. Conduct an annual meeting with SCSEP host agency supervisors to review procedures and update program changes;
z. Maintain and update participant files and all required documents;
aa. Track client participant participation to ensure that the combined hours of work experience, training and meetings does not exceed the part-time community service assignment threshold;
bb. Coordinate with work experience WIOA related activities including, but are not limited to, co-enrollment in WIOA programs and training.job development activities;
43cc. Meet or exceed all performance outcomes as stated in Attachment E of the Contract;
44dd. Ensure Meet all timelines, in accordance with data entry and reporting requirements as outlined in the reporting requirements portion of this Contract;
ee. Conduct annual performance evaluations for each SCSEP participant. Document the progress of each participant at the work site. Interview the participant to determine whether he/she is
ff. Conduct annual performance evaluations for each host agency. Interview the Supervisor to discuss the possibility of hiring the participant, whether he/she is satisfied with the work being performed by the participant and whether he/she has suggestions for changes in the assignment description, including the possibility of placing the participant in an assignment with more responsibility or providing training that there are sufficient staff will make the participant more employable; and gg.Conduct and document work-site, health and safety evaluations annually. hh. Identify additional resources dedicated to EPP/WEX/VTR programs to meet program obligations help provide gas and/or mileage reimbursement and outcomes.other supportive services for this population through partners, foundations, donations or other means; and
Appears in 1 contract
Samples: Contract No. 20 27 0054
Subrecipient Responsibilities. 1a. Determine participant eligibility. Subrecipient shall assume the role of employer of record Collect and review documentation necessary for EPP registration and WEX participants.
2. Ensure that all participants are covered by Workers Compensation as determined by the California Department of Social Services (CDSS).
3. Collect, review and approve all participant timesheets for processing of payroll.
4. Provide and distribute paychecks on a bi-weekly basis to all EPP and WEX enrolled participants.
5. Oversee and process payroll through July 2020. Subrecipient is responsible for payment to participants through June 30, 2020.
6. Provide direct deposit of paychecks to those participants requesting that option.
7. Establish emergency protocols to ensure all EPP and WEX participants are paid as scheduled. Provide for last check of the year to cover up to June 30, 2020.
8. Subrecipient shall follow provisions and requirements of Affordable Care Act (ACA) and Healthy Workplaces, Healthy Families Act of 2014 (AB1522) as applicable.
a. Ensure that unspent sick leave time will not be carried over to the following program yearenrollment.
b. Ensure that participants who are on sick leave are not permitted to participate in any work experience, trainings, workshops, and/or meetings.
c. Establish an internal formal policy to implement provision of paid sick leave
d. Track accruals and usage of paid sick leave
9. Subrecipient shall collect and review all documentation necessary for referral, registration and enrollment of eligible participants.
10. Subrecipient shall serve all participants who have been referred by SSA for VTR, WEX, and EPP activities, pursuant to the MOU and this Contract. Subrecipient shall place participants at a Worksite within fourteen (14) working days of the referral for services, unless otherwise directed by CID or SSA.
11. Subrecipient staff shall work closely with each participant to develop an understanding of the participant’s needs and barriers, assess career goals, and arrange EPP, VTR, or WEX
12. Subrecipient shall work directly in concurrence with WTW SSA staff to identify barriers/noncooperation, prior to returning participant to the WTW program.
13. Subrecipient shall ensure the participant learns basic job skills including how to write an effective resume, dress appropriately for a job, successfully interview, and effectively communicate with an employer.
14. Subrecipient shall provide an orientation to participants which includes providing information on program goals and objectives; EPP, VTR, or WEX assignments; participant’s rights and responsibilities; Participant Termination Policy; Grievance policy; and permitted and prohibited political activities.
15. Subrecipient shall work with and motivate difficult-to-place participants who have multiple barriers, which may include a resistance to program participation.
16. Subrecipient shall provide services to meet participant’s ethnic diversity in a manner responsive to individuals with literacy, language, and sociocultural issues that demonstrate language or cultural barriers to Employment, including resistance to pursuing employment in occupations that may be perceived as nontraditional.
17. Subrecipient shall work with participants to resolve attitudinal barriers toward obtaining and retaining employment, such as fear of going to work, anger and resentment from being required to participate, low self-esteem/motivation, problems with accessing and navigating public transportation, and childcare concerns.
18. Subrecipient shall monitor the progress of all EPP, VTR, and WEX participants by communicating every two (2) weeks, or more often if needed, with the participant and the Worksite Supervisor for EPP and WEX; and the Training Provider for VTR to discuss steps needed to complete the program.
19. Subrecipient shall collaborate with WTW SSA staff and the Worksite to help participants overcome employment barriers such as food, transportation, housing, legal assistance, and clothing needs.
20. Subrecipient shall provide employment sites for WEX services leading to employment that is anticipated to be permanent, and secured during a participant’s assignment to WEX.
21. Provide employment sites for EPP in public or private, non-profit organizations, with a focus on County of Orange Worksites.
22. Explain employer requirements and expectations, job retention techniques such as attendance and punctuality, social etiquette, personal hygiene, appropriate dress, productivity, common reasons for promotion and dismissal, employment problem-solving skills, and planning for/handling common problems faced by new employees.
23. Develop appropriate training sites in the community, monitor attendance, and communicate with WTW SSA staff regarding participation and attendance.
24. FOR POSTING REQUIREMENTS - FOLLOW provisions and requirements in County Information Notice 18-OCDB-03.
25. Develop relationships with local businesses by networking and developing Worksites for EPP, VTR, and WEX participants.
26. Conduct semi-annual meetings with worksites to review procedures and update program changes.
27. Attend meetings with County and other contracted service providers, including Multi- Disciplinary Team (MDT) meetings, and other meetings as requested.
28. Cooperate with SSA with respect to sanctions applied to participants in the event of participant non-cooperation. This may include testifying at participant non-compliance hearings.
29. Provide internal forms that are not mandated by County or by program requirements. Internal forms shall be reviewed by County prior to implementation.
30. Ensure that all services provided to participants under this Contract are conducted in a manner sensitive to literacy, language, and socio-cultural issues that may impact the participants. All staff providing services under this Contract shall be trained in cultural differences to ensure their ability to recognize and assist participants who demonstrate language or cultural barriers to employment, including resistance to EPP, VTR, and WEX activities. Services shall be provided in the participant’s language or interpreters shall be obtained when necessary.
31. Adhere to all aspects of the program including human resources processes.
32. Request participants’ confidential skills assessment documents for each referral that will assist in evaluating participant’s abilities, skills and interests for employment and training.
33. Consult with the WTW SSA staff on a regular basis regarding participant’s progress in assigned activity.
34. Assist WEX and VTR participants with job search to obtain unsubsidized employment within 45 days or as otherwise approved by WTW SSA Staff, of completing WEX assignment or VTR training if the employer did not retain participants.
35. Inform the WTW SSA Staff of suspected welfare eligibility or supportive services payment fraud within 48 hours of the suspected fraud.
36. Follow all local, State and Federal regulations, and SSA policies and procedures related to the EPP, VTR, and WEX Programs.
37. Provide monthly attendance reports and participant evaluations to WTW SSA Staff by the 10th calendar day of the following month.
38. Submit Reports to CID as directed, and by the calendar day(s) assigned.
39. While this is a program based on referrals from WTW SSA Staff Subrecipient is responsible for keeping the WTW SSA Staff informed of the EPP, VTR, and WEX programs.
40. Subrecipient shall coordinate and facilitate EPP, VTR, and WEX program presentations to WTW SSA Staff as requested by SSA.
41. Subrecipient shall monitor Monitor budgets and expenditures and ensure that all budgeted funds are fully expended by the end of each fiscal year.
42. Track client participation with work experience c. Develop methods of recruitment and trainingselection that will assure the maximum number of eligible individuals have the opportunity to participate in the program.
43. Meet or exceed all performance outcomes as stated d. Provide a paid orientation to participants that include information on project goals and objectives; community service training assignments; training opportunities; available supportive services; the availability of a free physical examination; participant’s rights and responsibilities; CDA Participant Termination Policy; CDA Grievance Policy; CDA Authorized Break in Attachment E Participation Policy; and permitted and prohibited political activities.
e. Conduct individual assessments of the Contractparticipants’ work history; skills and interests; talents; physical capabilities; aptitudes; occupational preferences; needs for supportive services; potential for performing proposed community service assignment duties; and potential for transition to unsubsidized employment. Assessments must be conducted no less frequently than two (2) times during a 12-month period.
44f. Provide an Individual Employment Plan (IEP) for each participant based on an assessment. Ensure IEPs shall be developed in partnership with each participant and must reflect the needs as well as the expressed interests and desires of the participant. The initial IEP should include an appropriate employment goal for each participant. IEPs shall be updated as necessary to reflect information gathered during the participants’ assessments. IEPs shall contain goals, action steps to achieve goals, and timelines to complete goals.
g. Provide or arrange for training for participant specific to their community service assignment or in support of their training needs identified in their IEP.
h. Submit all requests for an On-the-Job-Experience (OJE) to OoA for submittal to CDA for approval prior to exercising the OJE with any participants. OJE training is permitted with the same employer, but no more than five (5) times per year for the same job category.
i. Obtain and record the personal information necessary for a proper determination of eligibility for all participants and maintain documentation supporting their eligibility. The income of each participant shall be recertified once every twelve (12) months. Documentation records shall be maintained in a
j. Cooperate with community, employment, and training agencies, including agencies under the WIOA, to provide services to low-income older workers.
k. Submit a SCSEP Project Quarterly Narrative Progress Reports to OoA for submittal to CDA each quarter using guidance distributed by CDA.
l. Follow-up with participants placed into unsubsidized employment to determine whether they are still employed and to make certain that there are sufficient staff resources dedicated participants receive any follow-up services they may need to EPPensure retention.
m. Maintain an up-to-date SCSEP Data Collection Handbook, BCT Partners Data Validation Handbook, and copies of both State and federal departmental requirements so that all responsible persons have ready access to standards, policies, and procedures.
n. Submit all requests for a Transfer/WEX/VTR programs Change utility transaction in SPARQ to meet OoA for submittal to CDA for prior approval.
o. Not enroll individuals who can be directly placed into unsubsidized employment.
p. Use the Charter Oak Group’s (COG’s) SCSEP Data Collection Handbook, provided on COG’s website, for DOL policy guidance, frequently asked questions, and revisions to the handbook.
q. Provide participants with twenty-four (24) hours of sick leave at the start of each program obligations and outcomes.year, provided the participant have been with SCSEP longer than ninety (90) days. r. Meet the biennially negotiated performance measures established by the DOL, which include the following core measures:
Appears in 1 contract
Samples: Title v Senior Community Service Employment Program Contract
Subrecipient Responsibilities. 1a. Determine participant eligibility. Subrecipient shall assume the role of employer of record for EPP and WEX participants.
2. Ensure that all participants are covered by Workers Compensation as determined by the California Department of Social Services (CDSS).
3. Collect, review and approve all participant timesheets for processing of payroll.
4. Provide and distribute paychecks on a bi-weekly basis to all EPP and WEX enrolled participants.
5. Oversee and process payroll through July 2020. Subrecipient is responsible for payment to participants through June 30, 2020.
6. Provide direct deposit of paychecks to those participants requesting that option.
7. Establish emergency protocols to ensure all EPP and WEX participants are paid as scheduled. Provide for last check of the year to cover up to June 30, 2020.
8. Subrecipient shall follow provisions and requirements of Affordable Care Act (ACA) and Healthy Workplaces, Healthy Families Act of 2014 (AB1522) as applicable.
a. Ensure that unspent sick leave time will not be carried over to the following program year.
b. Ensure that participants who are on sick leave are not permitted to participate in any work experience, trainings, workshops, and/or meetings.
c. Establish an internal formal policy to implement provision of paid sick leave
d. Track accruals and usage of paid sick leave
9. Subrecipient shall collect Collect and review all documentation necessary for referral, registration and enrollment of eligible participants.enrollment;
10. Subrecipient shall serve all participants who have been referred by SSA for VTR, WEX, and EPP activities, pursuant to the MOU and this Contract. Subrecipient shall place participants at a Worksite within fourteen (14) working days of the referral for services, unless otherwise directed by CID or SSA.
11. Subrecipient staff shall work closely with each participant to develop an understanding of the participant’s needs and barriers, assess career goals, and arrange EPP, VTR, or WEX
12. Subrecipient shall work directly in concurrence with WTW SSA staff to identify barriers/noncooperation, prior to returning participant to the WTW program.
13. Subrecipient shall ensure the participant learns basic job skills including how to write an effective resume, dress appropriately for a job, successfully interview, and effectively communicate with an employer.
14. Subrecipient shall provide an orientation to participants which includes providing information on program goals and objectives; EPP, VTR, or WEX assignments; participant’s rights and responsibilities; Participant Termination Policy; Grievance policy; and permitted and prohibited political activities.
15. Subrecipient shall work with and motivate difficult-to-place participants who have multiple barriers, which may include a resistance to program participation.
16. Subrecipient shall provide services to meet participant’s ethnic diversity in a manner responsive to individuals with literacy, language, and sociocultural issues that demonstrate language or cultural barriers to Employment, including resistance to pursuing employment in occupations that may be perceived as nontraditional.
17. Subrecipient shall work with participants to resolve attitudinal barriers toward obtaining and retaining employment, such as fear of going to work, anger and resentment from being required to participate, low self-esteem/motivation, problems with accessing and navigating public transportation, and childcare concerns.
18. Subrecipient shall monitor the progress of all EPP, VTR, and WEX participants by communicating every two (2) weeks, or more often if needed, with the participant and the Worksite Supervisor for EPP and WEX; and the Training Provider for VTR to discuss steps needed to complete the program.
19. Subrecipient shall collaborate with WTW SSA staff and the Worksite to help participants overcome employment barriers such as food, transportation, housing, legal assistance, and clothing needs.
20. Subrecipient shall provide employment sites for WEX services leading to employment that is anticipated to be permanent, and secured during a participant’s assignment to WEX.
21. Provide employment sites for EPP in public or private, non-profit organizations, with a focus on County of Orange Worksites.
22. Explain employer requirements and expectations, job retention techniques such as attendance and punctuality, social etiquette, personal hygiene, appropriate dress, productivity, common reasons for promotion and dismissal, employment problem-solving skills, and planning for/handling common problems faced by new employees.
23. Develop appropriate training sites in the community, monitor attendance, and communicate with WTW SSA staff regarding participation and attendance.
24. FOR POSTING REQUIREMENTS - FOLLOW provisions and requirements in County Information Notice 18-OCDB-03.
25. Develop relationships with local businesses by networking and developing Worksites for EPP, VTR, and WEX participants.
26. Conduct semi-annual meetings with worksites to review procedures and update program changes.
27. Attend meetings with County and other contracted service providers, including Multi- Disciplinary Team (MDT) meetings, and other meetings as requested.
28. Cooperate with SSA with respect to sanctions applied to participants in the event of participant non-cooperation. This may include testifying at participant non-compliance hearings.
29. Provide internal forms that are not mandated by County or by program requirements. Internal forms shall be reviewed by County prior to implementation.
30. Ensure that all services provided to participants under this Contract are conducted in a manner sensitive to literacy, language, and socio-cultural issues that may impact the participants. All staff providing services under this Contract shall be trained in cultural differences to ensure their ability to recognize and assist participants who demonstrate language or cultural barriers to employment, including resistance to EPP, VTR, and WEX activities. Services shall be provided in the participant’s language or interpreters shall be obtained when necessary.
31. Adhere to all aspects of the program including human resources processes.
32. Request participants’ confidential skills assessment documents for each referral that will assist in evaluating participant’s abilities, skills and interests for employment and training.
33. Consult with the WTW SSA staff on a regular basis regarding participant’s progress in assigned activity.
34. Assist WEX and VTR participants with job search to obtain unsubsidized employment within 45 days or as otherwise approved by WTW SSA Staff, of completing WEX assignment or VTR training if the employer did not retain participants.
35. Inform the WTW SSA Staff of suspected welfare eligibility or supportive services payment fraud within 48 hours of the suspected fraud.
36. Follow all local, State and Federal regulations, and SSA policies and procedures related to the EPP, VTR, and WEX Programs.
37. Provide monthly attendance reports and participant evaluations to WTW SSA Staff by the 10th calendar day of the following month.
38. Submit Reports to CID as directed, and by the calendar day(s) assigned.
39. While this is a program based on referrals from WTW SSA Staff Subrecipient is responsible for keeping the WTW SSA Staff informed of the EPP, VTR, and WEX programs.
40. Subrecipient shall coordinate and facilitate EPP, VTR, and WEX program presentations to WTW SSA Staff as requested by SSA.
41. Subrecipient shall monitor b. Monitor budgets and expenditures and ensure that all budgeted funds are fully expended by the end of each fiscal year.
42c. Develop methods of recruitment and selection that will assure the maximum number of eligible individuals have the opportunity to participate in the program.
d. Provide a paid orientation to participants that include information on project goals and objectives; community service training assignments; training opportunities; available supportive services; the availability of a free physical examination; participant’s rights and responsibilities; CDA Participant Termination Policy; CDA Grievance Policy; CDA Authorized Break in Participation Policy; and permitted and prohibited political activities.
e. Conduct individual assessments of the participants’ work history; skills and interests; talents; physical capabilities; aptitudes; occupational preferences; needs for supportive services; potential for performing proposed community service assignment duties; and potential for transition to unsubsidized employment. Assessments must be conducted no less frequently than two (2) times during a 12-month period.
f. Provide an Individual Employment Plan (IEP) for each participant based on an assessment. IEPs shall be developed in partnership with each participant and must reflect the needs as well as the expressed interests and desires of the participant. The initial IEP should include an appropriate employment goal for each participant. IEPs shall be updated as necessary to reflect information gathered during the participants’ assessments. IEPs shall contain goals, action steps to achieve goals, and timelines to complete goals.
g. Provide or arrange for training for participant specific to their community service assignment or in support of their training needs identified in their IEP.
h. Submit all requests for an On-the-Job-Experience (OJE) to OCDB OoA for submittal to CDA for approval prior to exercising the OJE with any participants. OJE training is permitted with the same employer, but no more than five (5) times per year for the same job category.
i. Obtain and record the personal information necessary for a proper determination of eligibility for all participants and maintain documentation supporting their eligibility. The income of each participant shall be recertified once every twelve (12) months. Documentation records shall be maintained in a confidential manner. Subrecipient shall ensure that re-certifications are completed prior to participant’s anniversary date.
j. Cooperate with community, employment, and training agencies, including agencies under the WIOA, to provide services to low-income older workers.
k. Submit a SCSEP Project Quarterly Narrative Progress Reports to OCDB OoA for submittal to CDA each quarter using guidance distributed by CDA.
l. Follow-up with participants placed into unsubsidized employment to determine whether they are still employed and to make certain that participants receive any follow-up services they may need to ensure retention.
m. Maintain an up-to-date SCSEP Data Collection Handbook, BCT Partners Data Validation Handbook, and copies of both State and federal departmental requirements so that all responsible persons have ready access to standards, policies, and procedures.
n. Submit all requests for a Transfer/Change utility transaction in SPARQ to OCDB OoA for submittal to CDA for prior approval.
o. Not enroll individuals who can be directly placed into unsubsidized employment.
p. Use the Charter Oak Group’s (COG’s) SCSEP Data Collection Handbook, provided on COG’s website, for DOL policy guidance, frequently asked questions, and revisions to the handbook.
q. Provide participants with twenty-four (24) hours of sick leave at the start of each program year, provided the participant have been with SCSEP longer than ninety (90) days.
r. Meet the biennially negotiated performance measures established by the DOL, which include the following core measures:
s. Approve Job Assignment Descriptions and execute host agency Agreements;
t. Collect, review and approve all participants timesheets for processing of payroll. Due dates for the entire year shall be posted and distributed in advance;
u. Provide paychecks on a bi-monthly basis to all enrolled participants;
v. Provide direct-deposits of paychecks to those participants requesting that option;
w. Provide workers comprehensive insurance to all enrolled participants;
x. Conduct Quarterly meetings with SCSEP participants to review procedures and update program changes;
y. Conduct an annual meeting with SCSEP host agency supervisors to review procedures and update program changes;
z. Maintain and update participant files and all required documents;
aa. Track client participant participation to ensure that the combined hours of work experience, training and meetings does not exceed the part-time community service assignment threshold;
bb. Coordinate with work experience WIOA related activities including, but are not limited to, co-enrollment in WIOA programs and training.job development activities;
43cc. Meet or exceed all performance outcomes as stated in Attachment D E of the Contract;
44dd. Ensure Meet all timelines, in accordance with data entry and reporting requirements as outlined in OCDB Policy 06-OCWDA-04the reporting requirements portion of this Ccontract and subsequent updates;
ee. Conduct annual performance evaluations for each SCSEP participant. Document the progress of each participant at the work site. Interview the participant to determine whether he/she is knowledgeable about the duties in the community service assignment description, is satisfied with the assignment, has suggestions for improvements, and is making efforts to obtain unsubsidized employment;
ff. Conduct annual performance evaluations for each host agency. Interview the Supervisor to discuss the possibility of hiring the participant, whether he/she is satisfied with the work being performed by the participant and whether he/she has suggestions for changes in the assignment description, including the possibility of placing the participant in an assignment with more responsibility or providing training that there are sufficient staff will make the participant more employable; and gg.Conduct and document work-site, health and safety evaluations annually. hh. Identify additional resources dedicated to EPP/WEX/VTR programs to meet program obligations help provide gas and/or mileage reimbursement and outcomes.other supportive services for this population through partners, foundations, donations or other means; and
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Subrecipient Responsibilities. 1a. Determine participant eligibility. Subrecipient shall assume the role of employer of record for EPP and WEX participants.
2. Ensure that all participants are covered by Workers Compensation as determined by the California Department of Social Services (CDSS).
3. Collect, review and approve all participant timesheets for processing of payroll.
4. Provide and distribute paychecks on a bi-weekly basis to all EPP and WEX enrolled participants.
5. Oversee and process payroll through July 2020. Subrecipient is responsible for payment to participants through June 30, 2020.
6. Provide direct deposit of paychecks to those participants requesting that option.
7. Establish emergency protocols to ensure all EPP and WEX participants are paid as scheduled. Provide for last check of the year to cover up to June 30, 2020.
8. Subrecipient shall follow provisions and requirements of Affordable Care Act (ACA) and Healthy Workplaces, Healthy Families Act of 2014 (AB1522) as applicable.
a. Ensure that unspent sick leave time will not be carried over to the following program year.
b. Ensure that participants who are on sick leave are not permitted to participate in any work experience, trainings, workshops, and/or meetings.
c. Establish an internal formal policy to implement provision of paid sick leave
d. Track accruals and usage of paid sick leave
9. Subrecipient shall collect Collect and review all documentation necessary for referral, registration and enrollment of eligible participants.enrollment;
10. Subrecipient shall serve all participants who have been referred by SSA for VTR, WEX, and EPP activities, pursuant to the MOU and this Contract. Subrecipient shall place participants at a Worksite within fourteen (14) working days of the referral for services, unless otherwise directed by CID or SSA.
11. Subrecipient staff shall work closely with each participant to develop an understanding of the participant’s needs and barriers, assess career goals, and arrange EPP, VTR, or WEX
12. Subrecipient shall work directly in concurrence with WTW SSA staff to identify barriers/noncooperation, prior to returning participant to the WTW program.
13. Subrecipient shall ensure the participant learns basic job skills including how to write an effective resume, dress appropriately for a job, successfully interview, and effectively communicate with an employer.
14. Subrecipient shall provide an orientation to participants which includes providing information on program goals and objectives; EPP, VTR, or WEX assignments; participant’s rights and responsibilities; Participant Termination Policy; Grievance policy; and permitted and prohibited political activities.
15. Subrecipient shall work with and motivate difficult-to-place participants who have multiple barriers, which may include a resistance to program participation.
16. Subrecipient shall provide services to meet participant’s ethnic diversity in a manner responsive to individuals with literacy, language, and sociocultural issues that demonstrate language or cultural barriers to Employment, including resistance to pursuing employment in occupations that may be perceived as nontraditional.
17. Subrecipient shall work with participants to resolve attitudinal barriers toward obtaining and retaining employment, such as fear of going to work, anger and resentment from being required to participate, low self-esteem/motivation, problems with accessing and navigating public transportation, and childcare concerns.
18. Subrecipient shall monitor the progress of all EPP, VTR, and WEX participants by communicating every two (2) weeks, or more often if needed, with the participant and the Worksite Supervisor for EPP and WEX; and the Training Provider for VTR to discuss steps needed to complete the program.
19. Subrecipient shall collaborate with WTW SSA staff and the Worksite to help participants overcome employment barriers such as food, transportation, housing, legal assistance, and clothing needs.
20. Subrecipient shall provide employment sites for WEX services leading to employment that is anticipated to be permanent, and secured during a participant’s assignment to WEX.
21. Provide employment sites for EPP in public or private, non-profit organizations, with a focus on County of Orange Worksites.
22. Explain employer requirements and expectations, job retention techniques such as attendance and punctuality, social etiquette, personal hygiene, appropriate dress, productivity, common reasons for promotion and dismissal, employment problem-solving skills, and planning for/handling common problems faced by new employees.
23. Develop appropriate training sites in the community, monitor attendance, and communicate with WTW SSA staff regarding participation and attendance.
24. FOR POSTING REQUIREMENTS - FOLLOW provisions and requirements in County Information Notice 18-OCDB-03.
25. Develop relationships with local businesses by networking and developing Worksites for EPP, VTR, and WEX participants.
26. Conduct semi-annual meetings with worksites to review procedures and update program changes.
27. Attend meetings with County and other contracted service providers, including Multi- Disciplinary Team (MDT) meetings, and other meetings as requested.
28. Cooperate with SSA with respect to sanctions applied to participants in the event of participant non-cooperation. This may include testifying at participant non-compliance hearings.
29. Provide internal forms that are not mandated by County or by program requirements. Internal forms shall be reviewed by County prior to implementation.
30. Ensure that all services provided to participants under this Contract are conducted in a manner sensitive to literacy, language, and socio-cultural issues that may impact the participants. All staff providing services under this Contract shall be trained in cultural differences to ensure their ability to recognize and assist participants who demonstrate language or cultural barriers to employment, including resistance to EPP, VTR, and WEX activities. Services shall be provided in the participant’s language or interpreters shall be obtained when necessary.
31. Adhere to all aspects of the program including human resources processes.
32. Request participants’ confidential skills assessment documents for each referral that will assist in evaluating participant’s abilities, skills and interests for employment and training.
33. Consult with the WTW SSA staff on a regular basis regarding participant’s progress in assigned activity.
34. Assist WEX and VTR participants with job search to obtain unsubsidized employment within 45 days or as otherwise approved by WTW SSA Staff, of completing WEX assignment or VTR training if the employer did not retain participants.
35. Inform the WTW SSA Staff of suspected welfare eligibility or supportive services payment fraud within 48 hours of the suspected fraud.
36. Follow all local, State and Federal regulations, and SSA policies and procedures related to the EPP, VTR, and WEX Programs.
37. Provide monthly attendance reports and participant evaluations to WTW SSA Staff by the 10th calendar day of the following month.
38. Submit Reports to CID as directed, and by the calendar day(s) assigned.
39. While this is a program based on referrals from WTW SSA Staff Subrecipient is responsible for keeping the WTW SSA Staff informed of the EPP, VTR, and WEX programs.
40. Subrecipient shall coordinate and facilitate EPP, VTR, and WEX program presentations to WTW SSA Staff as requested by SSA.
41. Subrecipient shall monitor b. Monitor budgets and expenditures and ensure that all budgeted funds are fully expended by the end of each fiscal year.
42. Track client participation with work experience c. Develop methods of recruitment and trainingselection that will assure the maximum number of eligible individuals have the opportunity to participate in the program.
43. Meet or exceed all performance outcomes as stated d. Provide a paid orientation to participants that include information on project goals and objectives; community service training assignments; training opportunities; available supportive services; the availability of a free physical examination; participant’s rights and responsibilities; CDA Participant Termination Policy; CDA Grievance Policy; CDA Authorized Break in Attachment E Participation Policy; and permitted and prohibited political activities.
e. Conduct individual assessments of the Contractparticipants’ work history; skills and interests; talents; physical capabilities; aptitudes; occupational preferences; needs for supportive services; potential for performing proposed community service assignment duties; and potential for transition to unsubsidized employment. Assessments must be conducted no less frequently than two (2) times during a 12-month period.
44f. Provide an Individual Employment Plan (IEP) for each participant based on an assessment. Ensure IEPs shall be developed in partnership with each participant and must reflect the needs as well as the expressed interests and desires of the participant. The initial IEP should include an appropriate employment goal for each participant. IEPs shall be updated as necessary to reflect information gathered during the participants’ assessments. IEPs shall contain goals, action steps to achieve goals, and timelines to complete goals.
g. Provide or arrange for training for participant specific to their community service assignment or in support of their training needs identified in their IEP.
h. Submit all requests for an On-the-Job-Experience (OJE) to OoA for submittal to CDA for approval prior to exercising the OJE with any participants. OJE training is permitted with the same employer, but no more than five (5) times per year for the same job category.
i. Obtain and record the personal information necessary for a proper determination of eligibility for all participants and maintain documentation supporting their eligibility. The income of each participant shall be recertified once every twelve (12) months. Documentation records shall be maintained in a confidential manner. Subrecipient shall ensure that there re-certifications are sufficient staff resources dedicated completed prior to EPPparticipant’s anniversary date.
j. Cooperate with community, employment, and training agencies, including agencies under the WIOA, to provide services to low-income older workers.
k. Submit a SCSEP Project Quarterly Narrative Progress Reports to OoA for submittal to CDA each quarter using guidance distributed by CDA.
l. Follow-up with participants placed into unsubsidized employment to determine whether they are still employed and to make certain that participants receive any follow-up services they may need to ensure retention.
m. Maintain an up-to-date SCSEP Data Collection Handbook, BCT Partners Data Validation Handbook, and copies of both State and federal departmental requirements so that all responsible persons have ready access to standards, policies, and procedures.
n. Submit all requests for a Transfer/WEX/VTR programs Change utility transaction in SPARQ to meet OoA for submittal to CDA for prior approval.
o. Not enroll individuals who can be directly placed into unsubsidized employment.
p. Use the Charter Oak Group’s (COG’s) SCSEP Data Collection Handbook, provided on COG’s website, for DOL policy guidance, frequently asked questions, and revisions to the handbook.
q. Provide participants with twenty-four (24) hours of sick leave at the start of each program obligations and outcomes.year, provided the participant have been with SCSEP longer than ninety (90) days. r. Meet the biennially negotiated performance measures established by the DOL, which include the following core measures:
Appears in 1 contract
Samples: Contract No. 20 27 0054
