Systems of Records. 1. The CMS system of records that supports this matching program is "CMS Health Insurance Exchanges System (XXX)", System No. 09-70-0560, last published in full at 78 FR. 63211 (October 23, 2013), and partially amended at 83 FR 6591 (February 14, 2018). Routine use 3 authorizes CMS’ disclosures of identifying information about Applicants to VHA for use in this matching program.
2. VHA will match identifying information provided by CMS to VHA information as authorized by Routine use 25 in 54VA10NB3 Veterans and Beneficiaries Purchased Care Community Health Care Claims, Correspondence, Eligibility, Inquiry and Payment Files - VA, published at 80 FR 11527 (March 3, 2015).
Systems of Records. VA will use the system of records identified as “BIRLS--VA” (38VA21), first published at 49 FR 38095 (August 26, 1975), routine use 21, as added by 66 FR 30049-30050 (June 4, 2001), which is the published system notice that added routine use 21 to this system of records notice. VA has determined that this system of records contains appropriate routine use disclosure authority and that the use is compatible with the purpose for which the information is collected. ED will maintain information for those borrowers obtained and matched from VA in its system of records entitled “National Student Loan Data System (NSLDS) (18-11- 06)”, as last published in the Federal Register in full on June 28, 2013 (78 FR 38963- 38969) and last updated on April 2, 2014 (79 FR 18534-18536). ED will notify in writing those borrowers for whom XX receives a response from VA of the positive results of the match in accordance with Article VIII of this CMA.
Systems of Records. 1. The CMS SOR that supports this matching program is the “CMS Health Insurance Exchanges System (XXX)”, CMS System No. 09-70-0560, last published in full at 78 Fed. Reg. 63211 (October 23, 2013), as amended at 83 Fed. Reg. 6591 (February 14, 2018).
2. VHA maintains the following SORNs which include the below-identified routine uses supporting VHA’s disclosures to CMS:
a. 147VA16 Enrollment and Eligibility Records (VA) Routine Use No. 14; published at 74 Fed. Reg. 44901, August 31, 2009; and
b. Routine Use #25 in 54VAI 6 Health Administration Center Civilian Health Medical Record - VA (CHAMPVA), and Xxxxx Bifida Healthcare Program published at 74 Federal Register 34398, July 15, 2009.
Systems of Records. 1. The CMS SORN that supports this matching program is the CMS Health Insurance Exchange System (XXX), CMS System No. 09-70-0560, last published in full at 78 Fed. Reg. 63211 (Oct. 23, 2013) and partially updated at 83 Fed. Reg. 6591 (Feb. 14, 2018). Routine use 3 authorizes CMS’s disclosures of identifying information about applicants to SSA for use in this matching program.
2. The SSA SORNs and routine uses that support this matching program are identified below:
a. Master Files of SSN Holders and SSN Applications (referred to as the Enumeration System), 60-0058, last fully published at 87 Fed. Reg. 263 (January 4, 2022);
b. Prisoner Update Processing System (PUPS), 60-0269, last fully published at 64 Fed. Reg. 11076 (March 8, 1999) and updated at 72 Fed. Reg. 69723 (December 10, 2007), 78 Fed. Reg. 40542 (July 5, 2013), and 83 Fed. Reg. 54969 (November 1, 2018);
c. Master Beneficiary Record (MBR) 60-0090, last fully published at 71 Fed. Reg. 1826 (January 11, 2006), and updated at 72 Fed. Reg. 69723 (December 10, 2007), at 78 Fed. Reg. 40542 (July 5, 2013), at 83 Fed. Reg. 31250-31251 (July 3, 2018) and at 83 Fed. Reg. 54969 (November 1, 2018); and
d. Earnings Recording and Self-Employment Income System (referred to as the Master Earnings File (MEF)), 60-0059, last fully published at 71 Fed. Reg. 1819 (January 11, 2006) and amended at 78 Fed. Reg. 40542 (July 5, 2013) and 83 Fed. Reg. 54969 (November 1, 2018). The systems of records involved in this computer matching program have routine uses permitting the disclosures needed to conduct this match. The information in these systems of records may be updated during the effective period of this agreement as required by the Privacy Act.
Systems of Records. In order to meet the requirements of the Privacy Act and the DoD Privacy Act Issuances, the Contractor shall identify to the DHA Contracting Officer (CO) systems of records that are or will be maintained or operated for DHA where records of PII collected from individuals are maintained and specifically retrieved using a personal identifier. Upon identification of such systems to the CO, and prior to the lawful operation of such systems, the Contractor shall coordinate with the DHA Privacy Office to complete systems of records notices (SORNs) for submission and publication in the Federal Register as coordinated by the Defense Privacy, Civil Liberties, and Transparency Division, and as required by the DoD Privacy Act Issuances. Following proper SORN publication and Government confirmation of Contractor authority to operate the applicable system(s), the Contractor shall also comply with the additional systems of records and SORN guidance, in coordination with the DHA Privacy Office, regarding periodic system review, amendments, alterations, or deletions set forth by the DoD Privacy Act Issuances, Office of Management and Budget (OMB) Memorandum 99-05, Attachment B, and OMB Circular A-130. The Contractor shall promptly advise the DHA Privacy Office of changes in systems of records or their use that may require a change in the SORN.
Systems of Records. The Agency shall provide the Union an electronic link to the annual Federal Register Notice concerning Systems of Records and to any pertinent amendments thereto. No change in the operation of those records affecting a condition of employment may be implemented for bargaining unit employees after the effective date of this Agreement until the Union has been notified and any bargaining obligations pursuant to the Statute or this Agreement have been discharged.
Systems of Records. VA will provide SSA with electronic files containing compensation and pension payment data from its Compensation, Pension, Education, and Vocational Rehabilitation and Employment Records-VA (58VA21/22/28), last amended at 86 Fed. Reg. 61858 (November 8, 2021). Routine use # 30 permits disclosure of the subject records for matching purposes. For this match, SSA will match the VA information with its Medicare Database (MDB) File, 60-0321, last fully published at 71 Fed. Reg. 42159 (July 25, 2006) and amended at 72 Fed. Reg. 69723 (December 10, 2007) and 83 Fed. Reg. 54969 (November 1, 2018). The information in these systems of records may be updated during the effective period of this agreement as required by the Privacy Act.
Systems of Records. 1. The CMS SOR that supports this matching program is the “Health Insurance Exchanges System (XXX)”, CMS System No. 09-70-0560 Routine Use No. 3, last published in full at 78 Fed. Reg. 63211 (October 23, 2013), as amended at 83 Fed. Reg. 6591 (February 14, 2018).
2. IRS will extract specified Return Information from the Customer Account Data Engine (CADE) Individual Master File, Privacy Act SOR Treasury/IRS 24.030, published at 80 Fed. Reg. 54064 (September 8, 2015).
Systems of Records. OPM will provide SSA with electronic files containing civil service benefit and payment data from its system of records titled OPM/Central - 1, Civil Service Retirement and Annuitant Records, last fully published at 73 Fed. Reg. 15013 (March 20, 2008), and amended at 80 Fed. Reg. 74815 (Nov. 30, 2015). SSA will match OPM data with the SSA SORN 60-0321, “Medicare Database (MDB) File, last fully published at 71 Fed. Reg. 42159 (July 25, 2006), and amended at 72 Fed. Reg. 69723 (December 10, 2007) and 83 Fed. Reg. 54969 (November 1, 2018). The SORs involved in this computer matching program have routine uses permitting the disclosures needed to conduct this match. The information in these SORs may be updated during the effective period of this agreement as required by the Privacy Act.
Systems of Records. The relevant SSA system of records (SOR) is “Supplemental Security Income Record and Special Veterans Benefits,” 60-0103. The SOR Notice (SORN) was fully published on January 11, 2006 at 71 Fed. Reg. 1830 and updated on December 10, 2007 at 72 Fed. Reg. 69723; July 3, 2018 (83 Fed. Reg. 31250-31251), and November 1, 2018 (83 Fed. Reg. 54969). The relevant Fiscal Service SOR is Fiscal Service SORN .014 (United States Securities and Access). The SORN was last published on February 27, 2020 at 85 Fed. Reg. 11776. The information in these systems of records may be updated during the effective period of this agreement as required by the Privacy Act. The systems of records involved in this computer matching program have routine uses permitting the disclosures needed to conduct this match.
