Common use of TIME KEEPING Clause in Contracts

TIME KEEPING. 24.1. Grantee shall, in furtherance of its performance of all aspects of the program description and budget as set forth in the attached exhibits and the Budget, maintain time keeping records for all grant- funded and match personnel as follows: A. Personnel who spend less than 100% of their time on the funded program must maintain a Personnel Activity Report (PAR) that accurately reflects the time the employee spends performing the program and any other duties. The PAR must: 1. reflect an after-the-fact distribution of the employee’s actual activity (not budgeted time); 2. account for attendance and the daily total activity for which the employee is compensated (by all funding sources); 3. be prepared at least monthly and coincide with one or more pay periods; 4. be signed by the employee and approved by a supervisor having firsthand knowledge of the work performed; and 5. be supplemented with daily attendance timesheets. B. Personnel who spend 100% of their time on the funded program must certify on a semi-annual basis. This time certification form must: 1. include an-after-the fact certification that 100% of the employee’s time was spent in support of activities associated with the program; 2. be signed every six months by the employee and a supervisor having firsthand knowledge of the employee’s work; and 3. be supplemented with daily attendance timesheets. 24.2. Payroll records must reflect either the after-the-fact distribution of an employee’s actual activities or the certification of an employee’s actual work performed. 24.3. Volunteers whose time fulfills a match requirement must complete a daily attendance timesheet or log that includes dates and hours worked on the grant program. 24.4. Along with each quarterly report, Grantee shall submit a Quarterly Time Keeping Certification to Grantor. The Quarterly Time Keeping Certification shall include a certification listing all employees who must complete PARs as set forth in this Section, and match volunteers, including their 1) program working hours and 2) total working hours. 24.5. All time keeping documentation and certifications shall be made available for inspection during site visits and upon request by Grantor.

TIME KEEPING. 24.122.1. Grantee shall, in furtherance of its performance of all aspects of the program description and budget as set forth in the attached exhibits and the Budget, maintain time keeping records for all grant- funded and match personnel as follows: A. (a) Personnel who spend less than 100% of their time on the funded program program. Personnel whose salary is paid from more than one federal, state, or other source must maintain a Personnel Activity Report (PAR) that accurately reflects the time the employee spends performing the program and any other duties. The PAR must: 1. reflect an after-the-fact distribution of the employee’s actual activity of each employee (not budgeted time); 2. account for attendance and the daily total activity for which the each employee is compensated (by all funding sources); 3. be prepared at least monthly and coincide with one or more pay periods; 4. be signed by the employee and approved by a supervisor having firsthand knowledge of the work performed; and 5. be supplemented with daily attendance timesheets. B. (b) Personnel who spend 100% of their time on the funded program. An employee whose salary is paid in whole from the program must either complete a PAR as set forth in Section 24.1(A) or certify on a semi-annual basis. This time certification form must: 1. include an-after-the fact certification that 100% of the employee’s time was spent in support of activities associated with the program; 2. be signed every six months by the employee and a supervisor having firsthand knowledge of the employee’s work; and 3. be supplemented with daily attendance timesheets. 24.222.2. Payroll records must reflect either the after-the-fact distribution of an employee’s actual activities or the certification of an employee’s actual work performed. 24.322.3. Volunteers whose time fulfills a an in-kind match requirement must complete a record volunteer attendance by completing daily attendance timesheet timesheets, or log that includes dates and hours worked on the grant programPARs as set forth in Section 24.1(A). 24.422.4. Along with each quarterly report, Grantee shall submit a Quarterly Time Keeping Certification to Grantor. The Quarterly Time Keeping Certification shall include a certification listing all employees who must complete PARs as set forth in this Section, and match volunteers, including their detailing 1) total hours on the program working hours and 2) total working compensated hours, for every employee and match volunteer. 24.5. All time keeping documentation and certifications shall be made available for inspection during site visits and upon request by Grantor.